1. Technical and Systems
Carl T. Thurnau, PE
Thomas V. Robert, RA
NYS Education Department
Office of Facilities Planning
www.p12.nysed.gov/facplan/

2. The KEY to public
school facility
compliance resources
www.p12.nysed.gov/facplan/
Important Tool Search Box

3. RESCUE Requirements
FACPLAN web site
“155” - Search
•Safety Committee Involvement
•Construction Project Inspections
•Building Occupant Notification
•Building Condition Survey (5/years)
•Annual Visual Inspection
•Five-Year Capital Plan w/Annual Update
•School Facility Report Card w/Annual Update
•Comprehensive Maintenance Plan

4. 8 NYCRR 155 Regulations of the
Commissioner of Education
• 8 NYCRR Regulations
• Rebuilding Schools to Uphold Education (RESCUE)
• School Responsibilities under 155.5
• Guidelines for Health and Safety Committees 12/3/00
• Project SAVE vs Health and Safety Committees
• 155.5 Items that Must Appear in Contract Documents
• Asbestos work banned in occupied buildings-exceptions
• Clarification of Lead Hazards Reduction in Schools

5. Americans with Disabilities Act
Accessibility
• Federal Regulations
– Section 504 of the Rehab Act of 1973
– ADA 28 CFR Part 35 Non-Discrimination on
the Basis of Disability in State and Local
Government Services
– DOJ - “Deep Pockets”
SED Guideline for Emergency Egress
“emergency egress” - Search

6. Building Condition Survey
• Important tool
• Completed by Nov. 15, 2010
• Submitted by Jan. 15, 2011
• Can include 5yr Capital Plan
• You Get What You Pay For

7. Fire Safety Inspections
• Education Law Section 807-a
• 11 Month Cycle
• Certified Inspector
• Notify Local Fire Department
• Submit Report to SED
• Public Notice of Inspection
• Post Inspection Meeting

8. Capital Projects / Administration
• “Instruction Guide” - Search
Most of what you need to know
Call Facilities for the rest
• “SEQRA” - Search
Lead Agency – Local
• “SHPO” - State Historic Preservation
Office – Part of OPRHP Law 14.09

9. SEQR- 6NYCRR 617
617.1(c) – The basic purpose of
SEQR is to incorporate the
consideration of environmental
factors into the existing planning,
review and decision making
processes of state, regional and
local governmental agencies at
the earliest possible time.

10. SEQR
– Type I, II, or unlisted project
- 617.5 – Type II actions,
subparagraph
(c)(8) : “routine activities of
educational institutions, including
expansion of existing facilities by
less than 10,000 sq.ft…….”

11. Capital Projects / Administration
• Supervision of Projects
“Construction Supervision”- Search
“Fox Guarding the Hen House”

12. Capital Projects / Administration
• Prevailing Wages
The NYS Dept of Labor requires the
payment of prevailing wages on all
public works contracts.
They also require that the contractor
submit payroll records to the
contracting agency (school district)

13. Capital Projects / Administration
• Equivalents
• General Municipal Law 103
requires that equivalents be bid
“freely”
• “Reasonably Equivalent”

14. Building Construction Systems
NY-CHPS
High Performance
School Guidelines
• New Certification Process
• Available through NYSERDA
• nyserda.org “schools” - search

15. Local Code Issues
• No Local Codes or Ordinances
• No zoning or planning
• Curb cuts
• Construction in flood plains
• Utility connections such as: rpz’s,
electric or gas requirements

16. Hardware
• Always openable from the inside of any
room!
• No Deadbolts!
• No Magnetic Locks!
• No Delayed Egress Locks!
• No Electric Touch Bars
• Lockdown?
• ADA Compliance
– Lever Handles
– Maneuvering Clearance

17. Personal Items in use by Staff
• Refrigerators, Microwaves, Toaster
Ovens, Coffee Pots
– Burn Hazard
– Plug Load
– Environmental - Rodents, Insects
• District Policy

18. Electrically Operated
Folding Partitions
• Safety System Required
Why? Two children killed in separate
incidents
Requirement NYCRR 155.25
Applies to roll down curtains also
Safety System required to be tested
during annual Fire Safety Inspection

19. Discovered Buildings
• Includes shipping containers and tool
sheds and any other lockable building,
regardlessof size
• Requirements for submission:
- Form FP-AU
- certification by architect
- architectural drawings
- Fire Safety Report
- AHERA management plan

20. Addenda and Change Orders
• Addenda alter Plans and Specs
BEFORE the project is bid
• Change orders alter Plans and Specs
AFTER bid process, contract signing
and work begun
• A “Change Order Certification” form is
required with all change orders

21. Examples of Facilities issues…
• Emergency planning
• Fire Safety
• Chromated Copper Arsenate (CCA) Playgrounds
Prohibition took effect on March 15, 2003
• Electrically operated partitions were required to be
compliant by June 1, 2003 or made inoperable
• Green cleaning legislation effective September 1,
2006. Visit OGS at
http://greencleaning.ny.gov/entry.asp
• Asbestos, lead and PCB’s in caulk
• Indoor air quality, and temperature

22. Fill for Fields -
No such thing as a “free field”

23. Building Construction Systems
NY-CHPS
High Performance
School Guidelines
• New Certification Process
• Available through NYSERDA
• nyserda.org “schools” - search

24. High Performance Schools Guidelines NYS Board of Regents
Bill of Rights for Children
• Every child has a right to an
NY – CHPS
environmentally safe and healthy
learning environment which is
clean and in good repair.

25. High Performance Schools Guidelines
What is a High
Performance School
Healthy and comfortable learning and
working environment
NY – CHPS
Less Costly to operate over the life of
the building new media
center - better
artificial and
Conserve important resources such as natural light,
energy and water acoustics

26. High Performance Schools Guidelines
SED Priorities
Most important:
Provide students and teachers
with an outstanding teaching
environment
NY – CHPS
 Better natural and artificial lighting and very low
mechanical equipment sound levels improve learning,
test scores and teachers “teachability”
 Provide long term benefit to students, teachers and
taxpayers
 Encourages multi-use, flexible and community use
space
 Proposes many life cycle operational and utility cost
savings

27. High Performance Schools Guidelines
SED Priorities
 School facilities must be durable-
Consider material that will last 30
years or more
 School facilities must be easy to
maintain- Select materials that are
NY – CHPS
low maintenance, low chemical use
 School facility materials and systems
must create an environmentally safe
interior environment for students and
teachers
 School facilities should maximize use
of the site’s natural resources and
reduce use of off-site energy and
water

28. High Performance Schools Guidelines
SED Priorities
 High performance renovations can help
NY’s older schools to take advantage of
the many improvements NY-CHPS
facilitates
 Building in long-term savings in better
NY – CHPS
materials and more efficient systems is
more important than lowest first cost
 NY-CHPS will facilitate a better and
higher level of expertise in the design,
construction and operation of a new
generation of renovated and new
healthy and high performance school
buildings in New York State

29. High Performance Schools Guidelines
How Much More
Will It Cost
 National report indicates that High Performance Schools
cost 1.5% to 2.5% more
NY – CHPS
 But High Performance Schools provide financial benefits
10 to 20 times larger
 Saving accrue from reduced energy, water and sewer
use, reduced equipment maintenance and replacement,
reduced building and site maintenance, reduced
materials wearing out, reduced sick building liability and
reduced sick time losses for students and teachers

30. High Performance Schools Guidelines NY-CHPS
Content
 NY-CHPS Guidelines Manual includes introductory material
and seven (7) section categories of prerequisites and
credits:
NY – CHPS
1. SITE (15 points, 13%)
2. WATER (3 points, 2%)
3. ENERGY (26 points, 20%)
4. MATERIALS (26 points, 20%)
5. INDOOR ENVIROMENTAL QUALITY (32 points, 28%)
6. OPERATIONS AND MAINTENANCE (15 points, 13%)
7. EXTRA CREDIT (16 points, 11%)

31. High Performance Schools Guidelines NY-CHPS
Scoring System
1 SITE (15 points, 13%)
1.1 Site Selection
1.1.1 Prerequisite: Code Compliance
NY – CHPS
1.1.2 Prerequisite: Joint Use of Facilities
1.1.3 Credit: No Development near wetlands
1.1.4 Credit: No Development on Parklands
1.1.5 Credit: No Buildings on Floodplains
1.1.6 Credit: Reduced Building Footprint
1.1.7 Credit: Sustainable Site & Building Layout
1.2 Stormwater Management
1.2.1 Prerequisite: Construction Erosion & Sedimentation Control
1.2.2 Credit: Post-Construction Stormwater Management
1.3 Outdoor Surfaces
1.3.1 Credit: Design to Reduce Heat Islands
1.4 Outdoor Lighting
1.4.1 Credit: Exterior Light Pollution
1.5 Transportation
1.5.1 Credit: Locate Near Public Transit
1.5.2 Credit: Pedestrian/Bike Access
1.5.3 Credit: Minimize Parking

32. High Performance Schools Guidelines NY-CHPS
Scoring System
2 WATER (3 points, 2%)
NY – CHPS
2.1 Outdoor Systems
2.1.1 Credit: No Irrigation For Landscaping
2.1.2 Credit: Reduce Potable Water For Landscaping
2.2 Indoor Water Systems
2.2.1 Credit: Indoor Water Use Reduction

33. High Performance Schools Guidelines NY-CHPS
Scoring System
3 ENERGY (26 points, 20%)
NY – CHPS
3.1 Energy Efficiency
3.1.1 Prerequisite: Exceed Code by 20%
3.1.2 Prerequisite: HVAC System Sizing
3.1.3 Credit: Superior Energy Performance
3.2 Alternative Energy Sources
3.2.1 Credit: On-Site Electricity Generating Renewables
3.2.2 Credit: On-Site Thermal Energy Renewables
3.3 Commissioning & Training
3.3.1 Prerequisite: Third-Party Commissioning
3.3.2 Prerequisite: Third-Party Training
3.3.3 Prerequisite: Identify an Energy Manager
3.3.4 Prerequisite: Comprehensive Maintenance Plan Tool
3.3.5 Prerequisite: Energy Management System Controls
3.3.6 Credit: Additional Commissioning
3.3.7 Credit: Energy Management System Monitoring
3.3.8 Credit: Submetering

34. High Performance Schools Guidelines NY-CHPS
Scoring System
4 MATERIALS (26 points, 14%)
NY – CHPS
4.1 Materials Durability
4.1.1 Prerequisite: Wallboard Products
4.1.2 Credit Floor Systems Based Upon LCC
4.1.3 Credit: Interior Wall Systems based upon LCC
4.1.4 Credit: Exterior Wall Systems based on LCC
4.1.5 Credit: Roof Systems based on LCC
4.2 Waste Reduction
4.2.1 Prerequisite: Storage & Collection of Recyclables
4.2.2 Credit: Site Construction Waste Management
4.3 Sustainable Materials
4.3.1 Credit: Building Reuse 75%
4.3.2 Credit: Combined Materials Attributes

35. High Performance Schools Guidelines NY-CHPS
Scoring System
5 INDOOR ENVIRONMENTAL QUALITY (32 points, 28%)
5.1 Daylighting & Views
5.1.1 Prerequisite: Access to Views, 70%
NY – CHPS
5.1.2 Credit: Daylighting in Classrooms
5.1.3 Credit: Access to Views 90%
5.2 Lighting Quality
5.2.1 Credit: Visual Performance
5.3 Indoor Air Quality Design
5.3.1 Prerequisite: Walk-Off Grills/Mats
5.3.2 Prerequisite: Filter Efficiency
5.3.3 Prerequisite: Drainage
5.3.4 Prerequisite: Irrigation Design
5.3.5 Prerequisite: Electric Ignition Stoves
5.3.6 Prerequisite: Air Intake Location
5.3.7 Prerequisite: Duct Insulation
5.3.8 Credit: Low-Emitting Materials
5.3.9 Credit: Pollutant Source Control, Off-Gassing
5.3.10 Credit: Pollutant Source Control, Ducted HVAC Returns
5.3.11 Credit: Pollutant Source Control, High Efficiency Filters

36. High Performance Schools Guidelines NY-CHPS
Scoring System
5 INDOOR ENVIRONMENTAL QUALITY (32 points, 28%)
5.4 IAQ During Construction
NY – CHPS
5.4.1 Prerequisite: Construction IAQ Plan
5.4.2 Prerequisite: Mold Protection
5.4.3 Prerequisite: Filters During Construction
5.4.4 Credit: Construction IAQ, Ventilation of VOCs
5.4.5 Credit: Construction IAQ, Duct Protection
5.4.6 Credit: Construction IAQ, HEPA Vacuuming
5.4.7 Credit: Construction IAQ, Building Flushout
5.5 Acoustics
5.5.1 Prerequisite: Minimum Acoustical Performance
5.5.2 Credit: Improved Acoustical Performance
5.5.3 Credit: Sound Isolation
5.6 Thermal Comfort
5.6.1 Prerequisite: ASHRAE Standard 55-2004 Compliance
5.6.2 Prerequisite: Controllability of Systems
5.6.3 Credit: Thermal/Light Control

37. High Performance Schools Guidelines NY-CHPS
Scoring System
6 O & M (15 points, 13%)
NY – CHPS
6.1 Operations
6.1.1 Prerequisite: Energy Plan
6.1.2 Credit: Energy Benchmarking
6.1.3 Credit: Indoor Environmental Management Plan
6.1.4 Credit: U.S. Green Building Council LEED EB Updates
6.1.5 Credit: BOC Training
6.1.6 Credit: Certified Superintendent of Buildings and Grounds
6.1.7 Credit: Continuous Commissioning
6.2 Maintenance
6.2.1 Prerequisite: Maintenance Plan
6.2.2 Prerequisite: Green Cleaning
6.2.3 Prerequisite: Integrated Pest Management Plan
6.2.4 Prerequisite: Purchase HEPA Vacuums
6.2.5 Credit: Computerized O&M Plan, CMMS

38. High Performance Schools Guidelines NY-CHPS
Scoring System
7 EXTRA CREDIT (16 points, 11%)
7.1 Performance Monitoring
NY – CHPS
7.1.1 Credit: Performance Monitoring
7.2 Purchasing Standards
7.2.1 Prerequisite: Prohibit Fossil-Fuel-Burning Equipment Indoors
7.2.2 Credit: ENERGY STAR New Equipment
7.2.3 Credit: Purchase Low-Mercury Lighting
7.3 Clean Energy
7.3.1 Credit: Clean Energy
7.4 Transportation
7.4.1 Credit: Alternative Fuels Buses
7.4.2 Credit: Alternatively Fueled Maintenance Vehicles & Equipment
7.4.3 Credit: Anti-Idling Measures
7.4.4 Credit: Install Diesel Oxidation Catalysts On All Buses
7.5 Design for Flexible Use
7.5.1 Credit: Design to Use components of the Building as Laboratory
7.5.2 Credit: Design to Use as Red Cross/ Community Shelter
7.6 Innovations
7.6.1 Credit: Innovation Credits

39. High Performance Schools Guidelines The average NYS public school is
55 years old
NY – CHPS

41. Take the BCS Seriously

42. Recent Facilities issues…
• Chapter 85 – no pesticides on
school playfields and
playgrounds
• New EPA lead Paint rules
• Asbestos, lead and PCB’s in
caulk
• Bed Bugs

43. What does the future hold?
Regents state aid proposal released on 11/16/09
• Facilities foundation formula
• Proposed elimination of 10% incentive
• Proposed elimination of select building aid ratio
• Proposed elimination of incidental cost “loophole”
• Proposed elimination of reorganization incentive aid
after 5 years
• Potential requirements for High performance schools

44. THANK YOU
CHECK OUR WEBSITE and talk to your project
manager for your capital construction needs,
questions and answers!
www.p12.nysed.gov/facplan/