1. All-Hazard
School
Emergency Planning

2. www.sesameworkshop.org/initiatives/emotion/ready

3.  NYS Executive Law Responsibilities
Article 2-B include:
 (updated 2010)  The preparation of
State disaster plans
 Created the NYS
Disaster  The direction of State
Preparedness disaster operations
Commission (DPC) and coordination with
 (State agencies and local government
the American Red operations
Cross)

4. Division of Homeland Security
and Emergency Services
 Created by the Legislature in July 2010
 Comprised of five offices:
 Counter Terrorism
 Emergency Management
 Fire Prevention and Control
 Cyber Security
 Interoperable & Emergency Communications
www.dhses.ny.gov

5. Why do schools need to plan?

6. November 16, 1989
“It made a
boom
sound, and
everyone
started to
scream”
2nd grader
286 Route 17K
Newburgh, NY

7. http://www.recordonline.com/archive/2005/02/27/bmmk300.htm

8. School Emergency Planning
in New York State Schools
Commissioner’s
Regulation to
develop
district-wide school
emergency plans
by October 1990

9. Commissioner’s Regulation
155.17
 Develop plans for:
 cancellation
 early dismissal
 evacuation
 Sheltering

10. Safe Schools Against
Violence in Education
(Project SAVE)
 Project SAVE - July 24, 2000
 Districtwide and Building-
Level MULTIHAZARD
Emergency Plans (155.17)
www.emsc.nysed.gov/sss/Laws-Regs/SAVE/schsafplansemergencyregs.htm

11. The Process
 Engage : staff, students, transportation
and food supervisors, school nurse,
mental health, school board, emergency
responders, emergency managers,
SEMO Regions – the key players
www.semo.state.ny.us

12. The Process
Evaluate: what are the potential hazards in
and around the school facility - a hazard
analysis

13. Emergency plans should be developed using a
multihazard approach.
 Severe weather
 Flood
 Terrorism
 Violence
 Power outages
 Intruders
 Fire
 Air disasters
 Hazardous materials

16. www.csx.com/share/general/fastfacts/docs/NY_Fact_Sheets_0506-20-REF21850.pdf

17. March 12, 2007
 CSX train
derailment in
Oneida, Madison
County
 41 of the 81 cars
carried
hazardous
materials
 39 carried liquid
propane

18. PINE PLAINS
Police have charged Chris Craft, 42, of Pine Plains with Kidnapping in the
first degree, criminal possession of a weapon in the third degree and
criminal trespass in the first degree after he took a shotgun into
Stissing Mountain Middle School in Pine Plains on Tuesday morning and
held the principal hostage.
Craft walked into the school around 7:45 a.m. with a shotgun hidden on him
in pieces. He reassembled it in a bathroom and went looking for
Principal Robert Hess. He found him and took him hostage until he was
talked into surrendering by a police negotiator.
www.midhudsonnews.com/News/2009/November09/11/PPS_hostage-11Nov09.html

20. Dolgeville 2006

21. The Process
Educate: does everyone understand their
roles and responsibilities in the plan -
train, train, train & don’t forget the
substitutes
 ICS Training

24. http://training.fema.gov/EMIWeb/IS/IS100SC.asp
 Developed by the FEMA
Emergency Management
Institute in collaboration
with the U.S. Department
of Education
 Designed primarily for
kindergarten through
high school personnel.

27.  Exercise:test the plan - will this
plan work when you need it most -
what if you’re not there – are there
gaps in the plan

28.  Enhance: review and revise the plan -
what have you learned from the
exercise - a good plan is never
finished

29. Local emergency responders must
have copies of school facility
floor plans and layouts.
Include them in the
exercise process!

30. State Education Law 408-B
 Submit plans to local  Highlight:
fire and law  Locations of all exits
 Chemical and flammable
enforcement officials storage, maintenance
 Schematics  Confined spaces
 Floor plans  Utility shut-offs
 Fire alarm panels
 Ensures quick and  Standpipe and/or sprinkler
easy access to the systems
 Underground gas
school in an pipelines, and storage
emergency tanks
www.p12.nysed.gov/facplan/SED_law_408-b_guidance_062801.html

31. School floor plans and schematics should not be
available on the internet

32. Enhancing Existing School
Emergency Plans (2007)

33. NYS School Safety Guide replaced:
 New York State Education Department
Bomb Threat Response Guideline
(1999)
 New York State Homeland Security
System for Schools (2003)
 Best Practices for School Safety and
Security (2004)

35. New York
State School
Safety
Guidance
DVD

37. Safeguard New York
A vital outreach program designed to promote
the early recognition and reporting of
potential terrorist activities to the New York
State terrorism tips hotline:

38. www.security.state.ny.us/SafeguardNY/index.html

40. Know who
will come to
your
emergency
and what
resources
they may
bring.

41. Conduct
drills with
local
emergency
responders

42. Communication Strategies

43.  This website contains critical emergency-related
information including instructions and
recommended protective actions developed in
real-time by emergency service personnel.
 Concurrent with the posting to this website, that
same information will be disseminated through
various communications systems (e.g. email, cell
phones, media outlets) to those who sign up.

44.  Information will include severe weather
warnings, significant highway closures,
hazardous materials spills, and other
emergency conditions.
 Information will also be provided regarding
response actions being taken by local and state
agencies and protective actions that you should
take to protect you, your family and your
property.
 Sign-up at:
https://users.nyalert.gov/

47. Lockdown
 immediate or
imminent threat
 students and staff
secured in rooms
 used for
situations with
intruders

48. Lockout
 Potential or actual
threat from
outside the
building
 Lock all exterior
doors and
windows
 School day
continues except
for any outside
activities

49. Bomb Threats
 The decision to evacuate is a local decision and
is dependent on the information and credibility
of the threat.
 Consider compartmentalization (shelter-in-place)
or pre-clearance.

51. Roles Following an Event
Roles of the:
 school administrator
 faculty and staff
 school counselors and social workers
 parents
 community partners
 law enforcement

52. www2.ed.gov/admins/lead/safety/emergencyplan/crisisplanning.pdf

53.  Provides schools and their
communities with a general
introduction to crisis management as
it applies to schools and basic
guidelines for developing school crisis
management plans.
 Practical Information on Crisis
Planning: A Guide for Communities
and Schools outlines the four phases
of crisis planning (prevention-
mitigation, preparedness, response
and recovery) and provides checklists
of the critical issues encountered in
each phase.
 The Guide provides information on
specific elements of crisis
management, including leadership,
communication and the Incident
Command System (ICS).

54.  Lessons Learned is a  Lessons Learned
series prepared by the demonstrate what
Office of Safe and Drug- worked and what did
Free Schools and the not so that all school
REMS TA Center. communities can
strengthen their
 Lessons Learned are brief emergency
recountings of actual management activities
school emergencies and throughout the four
crises. phases of school
emergency
management
 Spotlights the critical (prevention-mitigation,
actions, decisions and preparedness,
events that took place response and
before, during and after a recovery).
real incident.
http://rems.ed.gov/index.php?page=publications_Lessons_Learned

55. DPC Human Services
Committee
A cooperative venture of Federal, State, public,
private, and voluntary agencies active in
disaster preparedness with the purpose of
addressing human needs of disaster victims

56. General Population
Temporary Sheltering
Lead Agencies
NYS Education Department
NYS Office of Emergency
Management
American Red Cross

58. Legal References
 Americans w/Disabilities Act of 1990
(ADA)
 Federal Stafford Act
 Post-Katrina Emergency Management
Reform Act (PKEMRA)
 Rehabilitation Act of 1973
 Fair Housing Act
 Federal Civil Rights Laws

59. Functional Needs Support
Services
Services that enable
children and adults
to maintain their
usual level of
Independence in
general population
shelters.

60. Americans with Disabilities Act
ADA Checklist for Emergency Shelters
www.ada.gov/shleterck.htm

61. ALL general population shelters
must meet ADA requirements.
Shelters need accessible:
 Entrances  Drinking fountains
 Parking  Restrooms, toilet stalls,
 Eating areas showers
 Sleeping areas  Routes to all service
 Public telephones and activity areas
 Check-in areas  Hallways and corridors

62. 2010 Building Condition Survey

65. When is temporary shelter
generally provided?
 Immediately prior
to, during, and
after a disaster
 The length of time
when a shelter is
needed will
depend on the size
and scope of the
disaster

66. Planning Assumptions
 The Red Cross
maintains shelter
agreements with
various building
owners for use as
temporary general
population shelters.
 The majority of these
facilities are schools.

67. School personnel play a key role during
emergencies. Whether faced with a natural,
technological, or human-made event, your
working together with local and county
emergency responders makes a difference…….
Reviewing emergency plans and any
agreements covering the use of school facilities
and vehicles during a disaster with your county
and local emergency response agencies is
critical.

68. Past emergencies have shown that it is
extremely helpful when school staff volunteer to
complete the Red Cross shelter training and to
assist in staffing shelters in their own district.

69. New York State Law:
Chapters 358 of the
Laws of 2001 and 505
of the Laws of 2002.

70. Sheltering Staffing
Public employees trained as Red Cross
disaster volunteers become eligible to receive
up to 20 work days per calendar year of
Disaster Leave without any loss of seniority,
pay, annual leave, sick leave, or earned
overtime.
Such leave must be approved by the
employee’s supervisor and is for trained Red
Cross volunteers only.

71. Some lessons to think about...
 Administrators may not
be present during an
emergency.
 The normal
communication
systems may not be
operable during an
emergency.
 Does everyone
understand their roles
and responsibilities in
an emergency?

72. Some lessons to think about...
 Does the plan include
provisions for
substitute staff?
 Is there a procedure in
place for student
release and/or student
sheltering during an
emergency?
 Are non-ambulatory
individuals addressed
in the emergency plan?

73. Some lessons to think about...
 Has the building-level
plan been updated to
reflect building additions
and renovations?
 Are transportation and
maintenance staff
included in planning
activities?
 Are post-incident, mental
health, and recovery
issues addressed in the
emergency plan?

74. Hope for the
best –
but plan for the
worst

76. Thank you!
Laura Sahr
NYS Education Department
Emergency Preparedness Liaison
518-486-7336
lsahr@mail.nysed.gov