Presentation given by Nikos Dimitropoulos, Maud Poussiere, and Darko Sovran at the 2013 Rotaract Preconvention in Lisbon, Portugal.

1. 2013 RI CONVENTION
District Rotaract Representative Training
Saturday, 22 June 2013
Leading your District

2. 2013 RI CONVENTION
2013 ROTARY INTERNATIONAL CONVENTION
• Nikos Dimitropoulos Rotaractor, Greece
• Maud Poussière Rotaractor, France
• Darko Sovran Rotarian, Serbia

3. 2013 RI CONVENTION
STRUCTURE OF THE WORKSHOP
• District Structure & Role of DRR – 15 min
• Membership, Service projects & Meetings
– 15 min
• Multidistrict information organizations &
leading Rotaractors to Rotary – 15 min
• Interactive workshop into groups – 20 min
• Discussion – 20 min

4. 2013 RI CONVENTION
PART 1
District Structure & Role of DRR

5. 2013 RI CONVENTION
District Rotaract Structure
Rotaract clubs
elect
District Governor
appoints
District Rotaract Chair
District Rotaract Committee
(Rotarians and rotaractors)
District Rotaract Representative
Rotaract District Committee
(Rotaractors)• Publicizes Rotaract program
• Promotes organization of new
Rotaract clubs
• Administers Rotaract program in
district.
• Heads the district Rotaract committee
and provides guidance and leadership
to committee members
• plans district projects,
• recommends club service ideas
Number of members according to
district’s size and DRR’s year plans
Work together to organize new
clubs and district training
sessions for incoming Rotaract
club officers.

6. 2013 RI CONVENTION
DRR
District clubs
District board
Rotary International
European committees
District Committees
DRR assistants
Sponsor rotary clubs
DRR elect
DISTRICT STRUCTURE

7. 2013 RI CONVENTION
District Governor
District committees
DRR District
Board
District Clubs
European
committees
Rotary International
DISTRICT STRUCTURE

8. 2013 RI CONVENTION
• Serves for 1 year.
• Active rotaractor with exceptional communal action.
• Has been president of rotaract club or member of Rotaract District Committee.
• Knows well the rotaract and rotarian ideas.
• Willing to spend time and money in traveling and district administration.
A DRR must be an experienced rotaractor, with deep understanding of rotarian ideas, respect
to rotary spirit, following rotarian ethics into professional and personal life
…a true rotarian
DISTRICT ROTARACT REPRESENTATIVE…

9. 2013 RI CONVENTION
 Develop and distribute a district Rotaract newsletter.
 Plan, arrange, and hold a district Rotaract conference.
 Encourage attendance and participation at the Rotary district conference.
 Conduct Rotaract promotion and extension activities throughout the district in
coordination with the district Rotaract chair.
 Serve as the district’s Rotaract information liaison to the RI Secretariat.
ROLE OF DRR ACCORDING TO RI
GUIDE FOR DISTRICT ROTARACT LEADERS I…

10. 2013 RI CONVENTION
 Plan and implement service activities (if approved by three-fourths of the Rotaract
clubs in the district).
 Provide advice and support to Rotaract clubs in implementing their projects.
 Work with the district Rotaract chair to help coordinate Rotary and Rotaract
activities in the district.
 Coordinate public relations activities for Rotaract at the district level.
 Work with the district Rotaract chair to plan and implement a training session for
Rotaract club officers in the district.
ROLE OF DRR ACCORDING TO RI
GUIDE FOR DISTRICT ROTARACT LEADERS II…

11. 2013 RI CONVENTION
BUT MOST IMPORTANTLY A DRR ALSO…
 Ensures the keeping of the district Handbook.
 Ensures accurate club reporting through member access.
 Encourages joint projects between district clubs.
 Encourages introduction of new members and new clubs.
 Secures continuity of district leadership.
 Represents Rotaract at official and unofficial district events.
 Presents the district actions to European and International events.
 Attends the Rotaract preconvention meeting and the Rotary International Conference.
 Plays an important role in the 5th Avenue of Service – New Generations Service.

12. 2013 RI CONVENTION
 The strength of relations among Rotaract clubs.
 Their joint activities in cooperation with Rotary club sponsors.
 The efficacy of Rotaract activities related to the annual RI theme.
 The district Rotaract committee’s activities to promote and publicize the Rotaract
program.
DRR’S LEADERSHIP ACTIVITIES WILL HAVE A MAJOR IMPACT ON

13. 2013 RI CONVENTION
HOW ?
 Help Rotaract club leaders achieve their goals.
 Organise district meetings and provide training for incoming club officers.
 Encourage the formation of new clubs.
 Encourage clubs pursue Professional development, Leadership skills, Service projects and
focus on Membership extention and development.
 Keep RI apprised of Rotaract activities in your district.
 Mobilize clubs to participate in World Rotaract Week, RI’s Recognition of Outstanding
Rotaract Projects, and the Presidential Citation Program.
These activities help clubs set goals, focus efforts, and share information with Rotary
International and the Rotary world at large.

14. 2013 RI CONVENTION
• Familiarization with District Structure
• Close cooperation with District Rotaract Chair
• Continuity of district leadership
Keys to success

15. 2013 RI CONVENTION
• Careful selection of district rotaract committee.
• Specific responsibilities for each member.
• Constant feedback.
• Regular meetings.
HAVING AN ACTIVE COMMITTEE…

16. 2013 RI CONVENTION
 Set goals – aim high reach high
 Use a time schedule
 Select a service project well in advance
 Get to know your district clubs before
 Explore possibilities of new clubs and membership growth-discuss with
rotary chair about possible sponsor clubs
 Prepare budget
PLANNING YOUR MANDATE….

17. 2013 RI CONVENTION
1. Total number of Rotaract clubs:
2. Total number of Rotaractors:
3. Total number of university-based clubs:
4. Total number of community-based clubs:
5. Net membership growth from previous year in existing Rotaract clubs:
6. Number of new clubs formed:
7. Number of Rotaractors who attended district meetings:
8. Names of clubs that did not participate in district meetings:
9. Number of clubs undertaking
a) Community service projects:
b) International service projects:
c) Professional development activities:
d) Leadership development activities:
10.Number of clubs participating in
a) World Rotaract Week:
b) RI Recognition of Outstanding Rotaract Project:
c) Rotaract Presidential Citation:
11.Number of multiclub projects in the district:
District Inventory (use previous year as reference)

18. 2013 RI CONVENTION
Conclusions - As a DRR you must
Represent all Rotaractors in the district.
Communicate with the Rotary district governor and district Rotaract committee chair.
Co-chair the district Rotaract committee.
Bring clubs together for service and fellowship.
Promote Rotaract to Rotary clubs and the community.
Be an ambassador for rotaract

19. 2013 RI CONVENTION
Thank you….

20. 2013 RI CONVENTION
PART 2
Membership, Service projects & Meetings

21. 2013 RI CONVENTION
Membership development
> Helping to start new Rotaract clubs:
• Rotary clubs
• Informational meeting
• Recruit Rotaractors
• Support the new club
MEMBERSHIP, SERVICE PROJECTS & MEETINGS

22. 2013 RI CONVENTION
Membership development
> Increasing membership:
• Signs
• Why and how
• Specific action
• Communication
• Rotaract information
MEMBERSHIP, SERVICE PROJECTS & MEETINGS

23. 2013 RI CONVENTION
Service Projects
> Helping to implement service projects:
• Needs
• Communication
• Goals
• World Rotaract Week, RI’s recognition of
Outstanding Rotaract projects and the presidential
Citation program
MEMBERSHIP, SERVICE PROJECTS & MEETINGS

24. 2013 RI CONVENTION
Service Projects
> Leading a districtwide project:
• Federate
• Project identification
• Approval
MEMBERSHIP, SERVICE PROJECTS & MEETINGS

25. 2013 RI CONVENTION
District Meetings
> District Rotaract Meetings:
• Connections
• Share experience
• Leadership skills
• Sponsoring Rotary club relationship
MEMBERSHIP, SERVICE PROJECTS & MEETINGS

26. 2013 RI CONVENTION
2 types of District meetings:
> District Leadership Training Meeting
• Rotaract club officers
• Workshops
> District Rotaract Conference
• Interests of the district’s Rotaractors
• Discussion group topics
MEMBERSHIP, SERVICE PROJECTS & MEETINGS

27. 2013 RI CONVENTION
> An example of a District Rotaract Conference
MEMBERSHIP, SERVICE PROJECTS & MEETINGS

28. 2013 RI CONVENTION
PART 3
Multidistrict information organizations
& leading Rotaractors to Rotary

29. 2013 RI CONVENTION
MULTIDISTRICT INFORMATION ORGANIZATIONS & LEADING ROTARACTORS TO ROTARY
What is MDIO? Is it important for DRR?
MDIO Structure and purpose
President, Board, Committees and Country (District)
Representatives
DRR role in MDIO’s
National Committees
Conferences and meetings, newsletters, twinning's, service
projects…

30. 2013 RI CONVENTION
MULTIDISTRICT INFORMATION ORGANIZATIONS & LEADING ROTARACTORS TO ROTARY
ERIC – European Rotaract Information Center
Country Representative – Appointed by DRR or National Congres

31. 2013 RI CONVENTION
DRR and CR relationship
CR is not having executive role – only to provide
information
CR is responsible to DRR – All voting by CR must be
in accordance with DRR
MULTIDISTRICT INFORMATION ORGANIZATIONS & LEADING ROTARACTORS TO ROTARY

32. 2013 RI CONVENTION
DRR is a leader representative of Rotaract in Rotary –
he is a mirror of Rotaract
It is naturally to move to Rotary and continue his
commitment
DRR as an example to other Rotaractors
MULTIDISTRICT INFORMATION ORGANIZATIONS & LEADING ROTARACTORS TO ROTARY

33. 2013 RI CONVENTION
Age difference – Is there a benefit from that?
Balance between work, family and Rotary
Rotarians are already proven with their work and having
family already…
Rotaract is a project of Rotary?
Rotary club made from Rotaractors - Example
MULTIDISTRICT INFORMATION ORGANIZATIONS & LEADING ROTARACTORS TO ROTARY

34. 2013 RI CONVENTION
MULTIDISTRICT INFORMATION ORGANIZATIONS & LEADING ROTARACTORS TO ROTARY
Propose forming the Rotaract committee
Go for meetings, help them in service projects and
other activities
Present your self during Rotary meeting
Ask for mentoring and trainings

35. 2013 RI CONVENTION
Interactive workshop into groups
20 min

36. 2013 RI CONVENTION
Discussion
20 min

37. 2013 RI CONVENTION

38. 2013 RI CONVENTION
THANK YOU !