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SAP Solution Manager Business Process
                        Monitoring of a SAP CRM Solution                                                   ]
                                                                                              Robert Max
                                                                                    robert.max@asug.com




                                                        [ CHAVONE JACOBS
                                                         ASUG INSTALLATION MEMBER
                                                         MEMBER SINCE: 2003




                            [ COREY PEARSON
[ ALLAN FISHER               ASUG INSTALLATION MEMBER
 ASUG INSTALLATION MEMBER    MEMBER SINCE: 2008
 MEMBER SINCE: 2008
[ Learning Points
  Learn how to take advantage of the business process
   monitoring capabilities of Solution Manager
  Learn how Solution Manager's business process and
   interface monitoring can add value to your Information
   Technology Organization‟s end-to-end solution operations
  Learn how Solution Manager can meet the business
   process monitoring needs of the business
  Learn where Solution Manager is not the appropriate tool
   for BPM




 Real Experience. Real Advantage.                             2
[ Return on Investment
  Leverage the existing tools you have at your disposal to enhance
   your organization‟s service levels.
                    Software Acquisition Costs = 0
  Locate the education resources available to you today to teach you
   how to implement Solution Manager driven Business Process
   Monitoring
                      External Training Costs = 0
  Learn how to configure self-service business process monitoring and
   reporting minimizing IT support hours
       Monthly IT SLA Reporting Effort => Decreasing to zero
  Improve :
     Customer Satisfaction
     User Efficiencies
     Solution Availability

 Real Experience. Real Advantage.                                        3
[ Does Your Organization Have?
   A Business Process Management Team focused on
    Design, Optimization and Monitoring is described
           The team can increase revenue, shorten business
            processes, reduce expenses etc.
           The team will should have a charter, staffing and funding
           Tools have been acquired, implemented and the team is
            knowledgeable in their use
           A focus on the Information Technology Organization's
            service levels and processes increases Customer-Sat

   This presentation is also relevant for those individuals who come from
    organizations where a BPM Team has not been established. Where
    BPM has a lower priority; headcount and funding are constrained
    and the focus is elsewhere.
 Real Experience. Real Advantage.                                            4
[ What We‟ll Cover …
     BPM Pilot Project: Deductions Management
     Solution Manager
     E2E Solution Operations
     Business Process Monitoring - CRM
     Wrap-up




 Real Experience. Real Advantage.                5
[ International Beverage Bottling and Distribution
 Company Using SAP
    $19.8 billion (USD) annual        •   74,000 employees
     revenue                           •   Approximately 450 facilities
    42 billion physical cases         •   55,000 vehicles
                                       •   2.4 million pieces of equipment
    46 of the states in the U.S.A.,       (vending, cooling, etc.)
     Canada, Great Britain,
     Netherlands, Luxembourg,
     Belgium, France




 Real Experience. Real Advantage.                                        6
[ Business Issue
  Accounts receivable and customer account management processes
   are consolidated into regional billing centers.
     SAP Deductions Management Cockpit provides a more
       comprehensive view of the customer‟s financial history
     Information accumulated to provide a 360 degree view of the
       customer/company business relationship
     SAP FSCM (Financial Supply Chain Management) includes a
       more streamlined handling of billing disputes and collections
  Additional applications support the business process and must be
   integrated
     Legacy Route Management System to take orders, deliver
       product and handle collections
     Imaging system to scan and index invoices with signatures and
       notations
     System to track and document customer discounts and incentives


 Real Experience. Real Advantage.                                      7
[ Financials – Accounts Receivable
                                                             SAP R/3
                  BASIS
                  Billing
                                            Billing
                       Non R/3

                                    Run monthly statements
                                            ZF.27
                ASCORE
                                      Run Dunning F.150
                      Non R/3

                                        Lockbox (FLBP)

                  VITRIA              Residual documents
                                    (overpayment/underpaym
                      Non R/3                ents)


                                       Clear open items
                                        SAPF124, F-30
                   CMA


                      Non R/3              Write Off


 Real Experience. Real Advantage.
[ Deductions Management Application
  The timely delivery of results from several SAP and non SAP
   Applications needed to be orchestrated
     Information was processed by multiple systems (BASIS, AS/Core
      Vitria) on its way to the SAP BW and R/3 Systems
     The normal 24 hour fulfillment cycle ran 24x7 with a preference for
      off hours and weekend deliveries. Adding on the Sales Centers
      daily close and it could be 72 hours before delivery and invoicing
      information passed through multiple legacy systems to show up in
      the financial system.
     Some customers were immediate payment others net 30
     Invoices could be scanned on site or mailed but the images
      needed to be indexed and available to the Deductions
      Management Clerk
  SAP Deductions Management remained in only two of the A/R
   centers past the original enterprise wide deployment date until issues
   were addressed
 Real Experience. Real Advantage.                                           9
[ Availability and Service Level Management
  A team was established with the responsibility for
   improving application availability
  A core team was augmented with a virtual team of
   representatives from different parts of the IT Organization
            UNIX Systems Administrators
            zOS and DB2 Systems Administrators
            iSeries Systems Adminstrators
            IS Operations
            Production Control and Scheduling
            Systems Management Software Support Specialists
            Client Support Center (Help Desk)
            Basis Administrators

 Real Experience. Real Advantage.                                10
[ Deduction Management
                                                                                                                  R/3
                                                             Manual Clarification
         Over / Underpayment



         Create Residual Items
                                                 Justified                                 Unjustified

         Assignment of owners

                                     Write Off                Clean Up                 Re-bill the customer
      J4I3 Notes Tickler per clerk                           Master Data



      Documents without actions                                                      Get paid            Long term -
                                                                                                          Write off


        Sets priority, outcome                                                       Collection
       code, assignment, action                                                     Management
                 code

                                                                                     Dunning
                To Do List                                                           Process




 Real Experience. Real Advantage.
[ Six Sigma Utilized
  Define-Measure-Analyze-Improve-Control (DMAIC)
                 Define: Set the context and objectives of your improvement
                  project
                 Measure: Determine the baseline performance and capability
                  of the process or system you‟re improving
                 Analyze: Use data and tools understand the cause-and-effect
                  relationships in your process or system
                 Improve: Develop the modifications that lead to a validated
                  improvement in your process or system
                 Control: Establish plans and procedures to ensure your
                  improvements are sustained
         Improve the efficiency and effectiveness of a process and
          subsequently business performance
         Proven methodology

 Real Experience. Real Advantage.                                               12
[ Six Sigma – Why?
  A partner company had successfully exploited Six Sigma
   and was willing to support its use within our company:
                 Six Sigma Green Belt Training was available to our staff
                 A Six Sigma Center of Excellence had been established
                 Projects were supported with tools and Six Sigma Black Belt
                  Advisors




                Leverage existing tools, organizational competencies,
                established departments and initiatives whenever possible.
    Tip

 Real Experience. Real Advantage.                                               13
MSeconds                                                 MSeconds                                                              MSeconds




                                             100
                                             200
                                             300
                                             400




                                               0
                                                                                                        0
                                                                                                             500
                                                                                                                         1000
                                                                                                                                                                              0
                                                                                                                                                                                  500
                                                                                                                                                                                            1000
                                           06/…
                                           07/…                                                     06/1…                                                                 06/1…
                                           08/…                                                     06/2…                                                                 07/1…
                                           9/4…                                                     07/1…
                                           10/…                                                                                                                           8/21…
                                           10/…
                                                                                                    07/2…                                                                 9/25…
                                           11/…                                                     08/0…                                                                 10/3…
                                           12/…                                                     8/21…                                                                 12/4…
                                           1/2…                                                      9/4/…
                                                                                                    9/18…                                                                 1/8-…
                                           2/1…
                                                                                                                                                                          2/12…




                                   DATE




Real Experience. Real Advantage.
                                           3/1…                                                     10/2…




                                                                                             DATE
                                                                                                                                                                   DATE
                                           4/1…                                                     10/1…                                                                 3/19…
                                           5/1…                                                     10/3…                                                                 4/23…
                                           6/1…                                                     11/1…                                                                 5/28…
                                           7/1…                                                     11/2…                                                                 7/09…
                                           8/1…                                                     12/1…                                                                 8/13…
                                                                                                                                                                                                  FB03 Display Document




                                                                                                                                      ZFBL5N Customer Line Items

                                           9/1…




                                                             F-30 POST WITH CLEARING
                                                                                                    12/2…                                                                 9/17…
                                                                                                                                                                                                                            Transactions with Solution




                                            No of Dialogue                                     No. of Dialogue                                                                 No. of
                                                Steps                                               Steps                                                                     Dialogue
                                                                                                                                                                              0
                                                                                                                                                                                  200,000
                                                                                                                                                                                            400,000




                                                                                                                                                                               Steps
                                                  200,000
                                                  400,000
                                                  600,000


                                                        0
                                                                                                         0
                                                                                                             1,000,000
                                                                                                                         2,000,000




                                                                                                                                                                           06/…
                                                                                                    06/1…                                                                  07/…
                                                                                                    07/0…                                                                  8/2…
                                                                                                    07/2…                                                                  9/2…
                                                                                                                                                                           10/…
                                                                                                    08/1…                                                                  12/…
                                                                                                                                                                                                                                                       Throughput




                                                                                                     9/4/…                                                                1/8-…
                                                                                                    9/25…                                                                  2/1…
                                                                                                                                                                   DATE




                                                                                             DATE




                                                                                                                                                                           3/1…
                                    DATE


                                                                                                    10/1…                                                                  4/2…
                                                                                                    11/6/…                                                                 5/2…
                                                                                                     11/2…                                                                 7/0…
                                                                                                                                                                                                  FB03 Display Document




                                                                                                                                                                           8/1…
                                                                                                                                     ZFBL5N Customer Line Items




                                                                                                    12/1…
                                                                   F-30 POST WITH CLEARING




                                                                                                                                                                           9/1…
                                                                                                                                                                                                                          [ Track Response Time and Manager of Important R/3




          14
[ IT Service Management - Service Delivery
 Processes Utilized
           Service Level             Availability Management       Capacity Management
           Management
  Maintain and improve IT           Providing the sustained      Ensuring that the
  service quality, through a        level of availability        capacity and performance
  constant cycle of                 required by the business     needs of the business are
  agreeing, monitoring and          in a cost effective manner   being met
  reporting on IT service
  achievements



      IT Service Continuity               Service Desk             Financial Management
          Management                                                   for IT Services
  Ensuring that the                                              Cost-effective control and
  necessary IT services can                                      management of the IT
  be recovered within the                                        assets and the financial
  agreed business                                                resources used in
  timescales                                                     delivering IT Services



                                       IT Infrastructure

 Real Experience. Real Advantage.                                                             15
[
    IT Service Management - Service Support
    Processes
        Configuration Incident Management Problem Management
              Management
     Identifying, controlling          Focusing on the quick      Getting to the root cause
     and verifying IT                  restoration of service     of incidents and ensuring
     Components and their              minimizing the impact to   that permanent solutions
     Interrelationships.               the business               are deployed to prevent
     Provides information key                                     reoccurrence
     to other processes




         Change Management                   Service Desk           Release Management

     Minimizing the impact of                                     Deployment of packaged
     change on the business                                       changes reducing the
     through standardized                                         impact of frequent one-off
     methods                                                      change implementations




                                          IT Infrastructure

    Real Experience. Real Advantage.                                                           16
[ ITIL and Solution Manager
    ITIL is “what has to be done”
    SAP Solution Manager is “how it is to be done”
    ITIL processes supported by Solution Manager:
           Service Delivery
           Service Support
           Application Management

          Ref: SAP Solution Manager - ITIL Support, SAP Press Published
            2005



                We had a methodology and a set of defined best practices.
                What we needed next was the right tool for the job.

 Real Experience. Real Advantage.                                           17
[ Results of the BPM Pilot Project
  The goal was to address all of the issues that kept the company from
   deploying the SAP supported accounts receivable process to all
   processing centers. Success was the deployment of the solution to
   all shared services centers.
  A Six Sigma DMAIC Project was initiated with a goal of “Information
   on Glass” i.e. getting all of the Deductions Management Clerk‟s
   information to the screen.
  Solution Manager v3.2 was valuable but other tools and custom
   development were used
  Multiple dashboards were created to consolidate data from solution
   manager and third party applications.
  Lesson Learned:
              BPM Added Value and Promoted Success
                 Cost and Effort to Implement was High!!!


 Real Experience. Real Advantage.                                         18
[ What We‟ll Cover …
     BPM Pilot Project: Deductions Management
     Solution Manager
     E2E Solution Operations
     Business Process Monitoring - CRM
     Wrap-up




 Real Experience. Real Advantage.                19
[ SAP Solution Manager
    SAP Solution Manager is the centralized, solution management
     platform with functionality that covers all key aspects of solution
     deployment, operation, and continuous improvement. It combines
     tools, service content, and offers direct access to SAP to increase the
     reliability of solutions and lowers your total cost of ownership.
     (http://service.sap.com/solutionmanager)
    SAP Solution Manager is the strategic communication and
     collaboration platform.
         Key Functionality
         • SAP Early Watch Alerts

         • Enable Delivery of SAP Services

         • Enable SAP Maintenance Optimizer

         • Central System Landscape Directory (SLD)

                 This Key Functionality is the minimum requirement for any
                 SAP Customer
 Real Experience. Real Advantage.                                              20
[ Solution Manager - Implementation
   Initial Steps
    Hardware is in place and sized accordingly
    OS and Database are loaded
    Latest Solution Manager Software Staged and available
       Including latest Solution Manager SP-Stacks to be applied
    SAProuter Service Marketplace connection in place and operational
    Operating System, Storage (if SAN-connected), and Network support
     is available on demand
    Connectivity to systems in landscape to be supported
   Key Activities                                     Week 1                 Week 2
                                                         1     2   3   4   5    1     2   3   4   5
   Site Assessment Review - Verify SAP Environ.

   Identify SAP Systems to be included in Landscape
   Install SAP Solution Manager
   Apply SolMan Support Packs
   SolMan IMG Configuration and Define SLD
   Apply OSS Notes/Service
   Configure and Test Maintenance Optimizer
   Complete Installation, Apply Service etc.
 Real Experience. Real Advantage.                                                                     21
[ SAP‟s Solution Manager Preparation Service
  With the SAP Solution Manager Preparation Service you can expect
    to:
      Verify the configuration of your SAP Solution Manager
        environment
      Optimize the configuration of your SAP Solution Manager for
        service delivery
      Enable the SAP Solution Manager as a delivery platform for
        remote and on-site SAP Support Services.
  The SAP Solution Manager Preparation Service is part of the SAP
    Solution Manager Services program
      This program offers you a series of services to keep your SAP
        solutions running optimally,
      Improving return on investment and reducing the cost of
        operations
      These services optimize applications and system operations.
 http://service.sap.com/solutionmanager - For More Information
 Real Experience. Real Advantage.                                      22
[ What We‟ll Cover …
     BPM Pilot Project: Deductions Management
     Solution Manager
     E2E Solution Operations
     Business Process Monitoring - CRM
     Wrap-up




 Real Experience. Real Advantage.                23
[ SAP Standards for E2E Solution Operations
            Implementation of                      Solution Monitoring
            SAP solutions                           System monitoring
             SAP methods & tools                   Business process monitoring
             Global rollout                        Central system administration
             Customizing sync.                     EarlyWatch Alert / SLAs
             E-learning mgmt.                      Solution reporting
             Test management

                                                             Service Desk
 Upgrade of                           CORE                    Manage Incidents
 SAP solutions                        BUSINESS                Problem Management
                                                              Manage Service
  SAP methods & tools                PROCESSES                Connections
  E-learning mgmt.                                           Integration of
  Test management                                             3rd-party help desks
                                                              Root Cause Analysis
Change Request
Management
  Manage regular and urgent corrections          Delivery of
  Manage hot news notes                          SAP Services
  Manage support package stacks                   Onsite/remote delivery
                                                   Issue Tracking
                                                                   © SAP 2007
 Real Experience. Real Advantage.
[SAP shares world class support know-how
 SAP Standards for Solution Operations
 bring E2E Solution Operations to you!

   Solution Operations Standards
         Define mission-critical operations processes
         Provide Best Practices and Implementation Roadmaps
         Based on a general organizational model
         Trainings/Certifications are available
   The standards allow you to:
        Increase business process availability
                                                                 © SAP 2007
        Improve data consistency and transparency
        Strengthen business process performance
        Ensure maintainability and upgradeability of your solution
         landscape
 Real Experience. Real Advantage.
[ SAP Standards for Solution Operations
  Incident Management               Minimum
  Exception Handling                 Documentation
  Business Process and              Remote Supportability
   Interface Handling                Data Volume
  Data Integrity                     Management
  Change Request                    Job Scheduling
   Management                         Management
  Upgrade                           Transactional
  eSOA Readiness                     Consistency
  Root Cause Analysis               System Administration
  Change Control                    System Monitoring
   Management

 Real Experience. Real Advantage.                             26
[ Solution Manager – Work Centers
 Work Centers …
  Are     role-based
  Enable easy navigation for
   end users
  Use      a common interface for central administration of solutions
  Support         Service Level Management
  Available         Starting with SAP Solution Manager 4.0 (SP-stack 15)

 Available Work Centers
  System Administration                      Service
                                                 Delivery
  System Monitoring                    Change Management
  Incident Management                  Solution Landscape and
  Job Scheduling Management             Operations Setup
  Root Cause Analysis                  Implementation and Upgrades
  Business Process and Interface Monitoring

 Real Experience. Real Advantage.                                           27
[ What We‟ll Cover …




 Real Experience. Real Advantage.   28
[ What We‟ll Cover …
     BPM Pilot Project: Deductions Management
     Solution Manager
     E2E Solution Operations
     Business Process Monitoring - CRM
     Wrap-up




 Real Experience. Real Advantage.                29
[ Starting Point for Business Process and Interface
 Monitoring concept
 Phases of a Software Implementation Project

                                      Technical       Technical and          Cutover           Operations
       Strategic
                                    and Integration      Operations        and Start of      and Continuous
       Framework
                                        Design        Implementation       Production         Improvement




                             Define and
                                                  Implement the
                               Create                                    Start             Continuous
                                                    Monitoring
                            a Monitoring                               Monitoring         Improvement
                                                     Concept
                              Concept


    Ideal Starting Point:
    Creation of Monitoring concept started during the “Technical and Integration Design”
    phase of implementation project

    Later Starting Points:
    Establishing a Business Process and Interface Monitoring concept can be started during
    a later phase at any time during the productive operation of the business processes.


 Real Experience. Real Advantage.                                                                       © SAP
                                                                                                        2008 /
[ Implementation Methodology for Business Process
 and Interface Monitoring
                            Define and
                                              Implement the
                              Create                                    Start              Continuous
                                                Monitoring
                           a Monitoring                               Monitoring          Improvement
                                                 Concept
                             Concept




     Step 1                   Step 2              Step 3               Step 4             Step 5
      Identify                  Identify            Identify             Define             Define
        core                   process             business           monitoring          monitoring
     business                 steps and           requireme             objects,           activities
     processe                 interfaces              nts              alerts and
         s                                        regarding           thresholds
                                                   process
                                                  execution

            Step 6                   Step 7              Step 8              Step 9              Step 10
              Define                  Assign              Define               Define              Assign
            communic                monitoring           Reporting           communic             reporting
             ation and               activities           Objects             ation and           activities
            escalation                   to                and               escalation               to
            procedure               responsibl           Reporting           procedure           responsibl
                 s                      es               Activities               s                  es

 Real Experience. Real Advantage.
[ Activity Management
     Purpose
     Activity Management supports the sales and service process in all phases and provides
     information about all activities carried out to serve the customer.
     This scenario supports a sales process with various types of activities and tasks.

     Benefits
     Complete interaction history for Customer
     Complete integration with all CRM processes
     Evaluation and management of activities and relationships
     Effective tasks and time management
     CRM calendar integration
     Groupware calendar integration (Lotus Notes or Outlook)
     Prioritization of dates and tasks
     Team selling supported




  Business Roles                           Sales Manager           Sales Employee



       Real Experience. Real Advantage.                                                      © SAP
© SAP 2007 / Page 32                                                                         2008 /
[ Example – CRM Sales – Activity Management
                          Visit      Email         Interaction   Relationship   Account
 Accounts &               Planning   Integration   History       Management     Classification
 Contacts                            Activity      Marketing     Customer
                          Fact
                                     Management    Attributes    Analysis
                          Sheet




                                                                                                 33

 Real Experience. Real Advantage.
[ Solution Manager Monitoring
 Real Time Event Monitoring                                                          Activity Management

 Measure Response and Throughput                                           Schedule activities

  Response Time of Important Transactions
  Quantity of Important Transactions
                                                                             Open Calendar
                                            Dialog Response
                                                  Time


                                                                       Create              Search
                                    • No. of Activities / Tasks      activity/task       activity/task
 CRM Analytics                      created
    CRM Basic Sales                • No. of Activities / Tasks in
                                    status „Open‟
    CRM Activity Management
    CRM Account and Contact Management                                   Maintain activity/task
    CRM Opportunity Management
    CRM Territory Management
                                                                           Save activity/task




                                                                         Replicate activity/task
                                                                           with groupware



 Real Experience. Real Advantage.
[ What can Solution Manager Monitor?
  Alert Type                                     Selection Options
  Business Activities/Tasks                      Business Transaction Category,
     # of Business Activities/Tasks created      Business Transaction Type, Input
                                                 Channel, Sales Organization,
     # of Business Activities/Tasks 'Open'       Distribution Channel, Division,
                                                 Created by, Older than x days,
                                                 Previous Day


    Dialog Performance
        per transaction and SAP instance
        per transaction-specific function codes (CUA internal
         commands)
        per transaction-specific function codes transferred in HTTP
         requests
        per HTTP request
        per program / function name in RFC call
                                                                                    35



 Real Experience. Real Advantage.
[ Rule Based Monitoring of Events
Create a MTE (Monitoring Tree Element) Class for Response Time




              www.sdn.sap.com/irj/sdn/netweaver Lifecycle Management ->
    Tip         Operations for SAP Tutor Sessions on this activity
 Real Experience. Real Advantage.                                         36
[ Rule Based Monitoring of Events
Operations can be messaged when response time goes red




 Monitoring on specific transaction codes is also available.


 Real Experience. Real Advantage.                              37
[ Self Service CRM Analytics Available
 Cross-Scenario Analyses            Active/Passive Analysis
 Industry-Specific Analyses         Activities/Items per Activity Partner
 Entitlement Analyses               Activities per Category (Employee
                                    Responsible, Document Level)
 Service Analyses
                                    Activity Details
 Interaction Channel Analyses
                                    Activity History
 Cross-Application Performance      Activity Partner with Open Activities
 Analyses                           Distribution of Activities per
 Customer Analyses                  Organizational Unit
 Product Analyses                   Intensity of Customer Care by
 Marketing Analyses                 Employee (Sales Manager Portal)
 Digital Asset Management           Intensity of Customer Care by Partner
 Analysis                           (Sales Manager Portal)
                                    My Team's Planned Activities
 Sales Analyses
                                    Number of Activities per Category
 Rebate Processing Analyses
                                    Planned Activities
 E-Analytics                        AND EVEN MORE!!!!!!!!!
 Partner and Channel Analytics
www.help.sap.com Search CRM Suite Keyword: Analytics
 Real Experience. Real Advantage.                                      38
[ Interface Monitoring Example – CRM Service
                                                     Check for “Error in Distribution”
                                       Dialog                                                • No. of Documents created
         SAP ERP                                                                   SAP CRM   • No. of Documents in
                                    Response Time            Create Service Quotation
                                                                                             status „Open‟, „In Process„
                                       Dialog                                                or „Erroneous‟
                                    Response Time             Create Service Order
• No. of Work Orders                                                                         • No. of Documents created
Created                                                                                      • No. of Documents in
• No. of Work Orders                   Dialog               Determine Valid Warranty         status „Open‟, „In Process„
                                    Response Time
Overdue                                                                                      or „Erroneous‟
            Create Work Order
                                                            Create Service and Sales         • No. of Documents 'To be
                                                                  Order Items                Distributed„ / Error in
                                                                                             Distribution
                                                            Determine Service Contract

           Post Goods Issue for                               Release Service Order
                                                                                              Solution
               Spare Parts
                                                                                              Manager
             Transfer Working                                  Create Confirmation
              Time via CATS                                                                   shines when
                    No. of Invoices Created
                                                               Close Confirmation
                                                                                              multiple
                                                                  Create Invoice              components
               Create Invoice

             Transfer Invoice to
                                                                                              are
                                                                 Release Invoice
                   FI/CO
                                      No. of Invoices not
                                                                                              involved!!!
                                       Transferred to FI
 Real Experience. Real Advantage.                                                                                        39
[ Communicating Information on Business Processes
  Information Reporting – Communication Channels
        SMS Text Page for immediate notification
                Dashboard where status is immediately accessible
                Reports – Consistent Delivery of categorized KBIs
                Interactive Reporting – Use of Information Analytics
  Workflow – Measure with regard to Event and Response
   Cycle:
                Response Time/Duration
                Number of events in queue
                Types of Responses




 Real Experience. Real Advantage.                                      40
[ Putting it all Together – Service Desk Example
   Purpose
    This scenario describes the typical activities of an interaction center
   agent for customer service interacting with a customer by e-mail or by
   telephone.

   Key Points
    Interaction Center WebClient
    Inbound phone call processing
    E-mail handling (receipt and reply)
    Extensive business partner information
    Problem and solution search in a knowledge database using
   Software Agent Framework (SAF)
    Creation of service tickets and processing of related data (installed
   base components, contracts, service level agreements, warranties)
     Business                       IC Agent Service    IC Manager
     Roles
 Real Experience. Real Advantage.                                              41
[ Solution Manager Monitored Components
 CRM ApplServer - ABAP              Service Order Management
 IC Web Client – User GUI           Dialogue Response Time for:
 TREX – Knowledge Repository                 Create Service Order
 SAP BI – Data Analytics                     Create Activity/Task
 SAPConnect – E-mail Services                Search Activity/Task
 RFC Queues – Exchange Data                  No of Documents Created
 between Systems                             No of Documents – Open,
                                    In Process or Erroneous
 qRFC Alert Monitoring                       No of Documents - Error in
         Blocked queues             Distribution
         Status of R&R Queue
 Demon (CRM)
         Status of R&R Queues
 (CRM)
         Size of Queue
         Queues on hold



 Real Experience. Real Advantage.                                         42
[ Self Service CRM Analytics Available
 Cross-Scenario Analyses            Interaction Center Analytics
 Industry-Specific Analyses         Service Ticket Overview
 Entitlement Analyses               Open Service Tickets
                                    Open Service Ticket History
 Service Analyses
                                    Average Lead Time
 Interaction Channel Analyses
                                    E-Mail Response Management
 Cross-Application Performance      System Analytics
 Analyses                           Interaction Modeling and Evaluation
 Customer Analyses                  Interactive Scripting Evaluation
 Product Analyses                   IC: Connection Volume
 Marketing Analyses                 IC: Connection Volume (in Time
 Digital Asset Management           Intervals)
 Analysis                           IC: Transfers
                                    IC: Transfers (in Time Intervals)
 Sales Analyses
                                    Interaction Statistics in Time Intervals
 Rebate Processing Analyses
                                    (General)
 E-Analytics                        AND EVEN MORE!!!!!!!!!
 Partner and Channel Analytics
www.help.sap.com Search CRM Suite Keyword: Analytics
 Real Experience. Real Advantage.                                          43
[ CRM Business Process Monitoring - Summary
  Solution Manager can define and monitor a solution
         Resident on One System
         That is a Business Process that Spans Applications
  BPM Reporting is Available via
         CRM Analytics (Internal)
         BI (External)
         Solution Manager
  Who is the Consumer of the Information?
         End Users Prefer CRM Analytics and BI
         IT Analyst and Technical Administrators Prefer Solution
          Manager


 Real Experience. Real Advantage.                                   44
[ What We‟ll Cover …
     BPM Pilot Project: Deductions Management
     Solution Manager
     E2E Solution Operations
     Business Process Monitoring - CRM
     Wrap-up




 Real Experience. Real Advantage.                45
[ Using Solution Manager BPM – Lessons Learned
  Component Monitoring generates event notifications. Incident
   management process begins before the first user calls
  Regular reporting of Solution Manager information to the functional
   user is only important
         When the information is changing often
         When the information is relevant and not accessible through the
          Application‟s Analytics
         When a longer running problem exists waiting for resolution e.g. dialogue
          response time issues
  Dashboards are a good solution for consistently reporting information
   to a wider audience. Report Card of Key Business Indicators
  Business users prefer their application‟s built in analytics over
   solution manager - Leverage what is already available
  Solution Manager is first and foremost a tool for IT and not for end-
   users


 Real Experience. Real Advantage.                                                     46
[ Resources
  SAP Service Marketplace references *
            http://service.sap.com/bpm
            http://service.sap.com/solutionmanager
            http://service.sap.com/runsap
            http://service.sap.com/businessmaps
            http://service.sap.com/supportstandards
  SAP Solution Manager E-Learning (Free!!!!)
         www.service.sap.com/okp
  More Free Education and Training
         www.sdn.sap.com e-Learning



 * Requires login credentials to the SAP Service Marketplace
 Real Experience. Real Advantage.                              47
[ Resources (cont.)
  ITIL references
         http://itsmfusa.org
         www.itil.co.uk/index.htm
  Americas‟ SAP Users‟ Group
         www.asug.com
                 Review SIG pages for Systems Management, Business
                  Process Architecture and Solution Manager,




 Real Experience. Real Advantage.                                     48
[ Resources – SAP Solution Manager 2009 Edition
                                     Complete reference to SAP
                                      Solution Manager, by Marc O.
                                      Schäfer and Matthias Melich (SAP
                                      Press)
                                        Concept of SAP Solution Manager and
                                         its strategic importance for application
                                         management and cooperation with a
                                         strong reference to ITIL
                                        Comprehensive approach to the
                                         complete portfolio along the lifecycle
                                         (all functions, tools, and processes,
                                         including third-party integration)
                                        Detailed customer field-reports deliver
                                         insight into first-hand, practical
                                         experience
 Real Experience. Real Advantage.                                             © SAP
                                                                              2008 /
[ Resources – SAP IT Services & Application
 Management
                                 Pocket guide on SAP‟s ITIL
                                  adaptation, by Liane Will and Sabine
                                  Schöler
                                  (SAP Press)
                                                 Adaptation and enhancement for
                                                   requirements of SAP operations according
                                                   to the ITIL standard, particularly for
                                                   application management processes and
                                                   integration processes between IT Service
                                                   and
                                                   application management
                                                 SAP tools and services supporting the
                                                   implementation of processes
                                                 Reference to the optimization of business
German edition, March 2006                         management in the environment of
                                       ISBN: 3-89842-795-1
English edition, June 2006 ISBN-10: 1592290949
 Real Experience. Real Advantage.
                                                   SAP landscapes                         © SAP
                                                                                           2008 /
[ Key Learnings
  Leverage existing Business Process improvement initiatives,
   resources and methodologies (Six Sigma and ITIL IT Service
   Management)
  Solution Manager is available at your organization
  SAP Standards for E2E Solution Operations is the roadmap
  Metrics on Availability, Response Time and Scale are the easiest to
   derive
  BPM projects can be oriented around issue resolution and problem
   solving and not necessarily continuously ongoing
  Always review the business process analytics that are shipped from
   SAP before creating new ones
  Free Solution Manager Training can be found in the SAP Service
   Marketplace




 Real Experience. Real Advantage.                                        51
[ Your Turn!




                Robert Max | Mobile: 770.403.4278 | Email: robert.max@asug.com




                925 North Point Parkway Suite 160
                Alpharetta, GA 30005
                http://www.RunE2E.com
 Real Experience. Real Advantage.                                                52
[
                             Thank you for participating.
                                                   Please remember to complete and return your
                                                           evaluation form following this session.
                                       For ongoing education on this area of focus, visit the Year-
                                                  Round Community page at www.asug.com/yrc
                                                                                                      ]
                                                            [   SESSION CODE: 4608




    Real Experience. Real Advantage.                                                                  53

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Sap Solution Manager Business Process Monitoring Of A Sap Crm Solution

  • 1. SAP Solution Manager Business Process Monitoring of a SAP CRM Solution ] Robert Max robert.max@asug.com [ CHAVONE JACOBS ASUG INSTALLATION MEMBER MEMBER SINCE: 2003 [ COREY PEARSON [ ALLAN FISHER ASUG INSTALLATION MEMBER ASUG INSTALLATION MEMBER MEMBER SINCE: 2008 MEMBER SINCE: 2008
  • 2. [ Learning Points  Learn how to take advantage of the business process monitoring capabilities of Solution Manager  Learn how Solution Manager's business process and interface monitoring can add value to your Information Technology Organization‟s end-to-end solution operations  Learn how Solution Manager can meet the business process monitoring needs of the business  Learn where Solution Manager is not the appropriate tool for BPM Real Experience. Real Advantage. 2
  • 3. [ Return on Investment  Leverage the existing tools you have at your disposal to enhance your organization‟s service levels. Software Acquisition Costs = 0  Locate the education resources available to you today to teach you how to implement Solution Manager driven Business Process Monitoring External Training Costs = 0  Learn how to configure self-service business process monitoring and reporting minimizing IT support hours Monthly IT SLA Reporting Effort => Decreasing to zero  Improve :  Customer Satisfaction  User Efficiencies  Solution Availability Real Experience. Real Advantage. 3
  • 4. [ Does Your Organization Have?  A Business Process Management Team focused on Design, Optimization and Monitoring is described  The team can increase revenue, shorten business processes, reduce expenses etc.  The team will should have a charter, staffing and funding  Tools have been acquired, implemented and the team is knowledgeable in their use  A focus on the Information Technology Organization's service levels and processes increases Customer-Sat  This presentation is also relevant for those individuals who come from organizations where a BPM Team has not been established. Where BPM has a lower priority; headcount and funding are constrained and the focus is elsewhere. Real Experience. Real Advantage. 4
  • 5. [ What We‟ll Cover …  BPM Pilot Project: Deductions Management  Solution Manager  E2E Solution Operations  Business Process Monitoring - CRM  Wrap-up Real Experience. Real Advantage. 5
  • 6. [ International Beverage Bottling and Distribution Company Using SAP  $19.8 billion (USD) annual • 74,000 employees revenue • Approximately 450 facilities  42 billion physical cases • 55,000 vehicles • 2.4 million pieces of equipment  46 of the states in the U.S.A., (vending, cooling, etc.) Canada, Great Britain, Netherlands, Luxembourg, Belgium, France Real Experience. Real Advantage. 6
  • 7. [ Business Issue  Accounts receivable and customer account management processes are consolidated into regional billing centers.  SAP Deductions Management Cockpit provides a more comprehensive view of the customer‟s financial history  Information accumulated to provide a 360 degree view of the customer/company business relationship  SAP FSCM (Financial Supply Chain Management) includes a more streamlined handling of billing disputes and collections  Additional applications support the business process and must be integrated  Legacy Route Management System to take orders, deliver product and handle collections  Imaging system to scan and index invoices with signatures and notations  System to track and document customer discounts and incentives Real Experience. Real Advantage. 7
  • 8. [ Financials – Accounts Receivable SAP R/3 BASIS Billing Billing Non R/3 Run monthly statements ZF.27 ASCORE Run Dunning F.150 Non R/3 Lockbox (FLBP) VITRIA Residual documents (overpayment/underpaym Non R/3 ents) Clear open items SAPF124, F-30 CMA Non R/3 Write Off Real Experience. Real Advantage.
  • 9. [ Deductions Management Application  The timely delivery of results from several SAP and non SAP Applications needed to be orchestrated  Information was processed by multiple systems (BASIS, AS/Core Vitria) on its way to the SAP BW and R/3 Systems  The normal 24 hour fulfillment cycle ran 24x7 with a preference for off hours and weekend deliveries. Adding on the Sales Centers daily close and it could be 72 hours before delivery and invoicing information passed through multiple legacy systems to show up in the financial system.  Some customers were immediate payment others net 30  Invoices could be scanned on site or mailed but the images needed to be indexed and available to the Deductions Management Clerk  SAP Deductions Management remained in only two of the A/R centers past the original enterprise wide deployment date until issues were addressed Real Experience. Real Advantage. 9
  • 10. [ Availability and Service Level Management  A team was established with the responsibility for improving application availability  A core team was augmented with a virtual team of representatives from different parts of the IT Organization  UNIX Systems Administrators  zOS and DB2 Systems Administrators  iSeries Systems Adminstrators  IS Operations  Production Control and Scheduling  Systems Management Software Support Specialists  Client Support Center (Help Desk)  Basis Administrators Real Experience. Real Advantage. 10
  • 11. [ Deduction Management R/3 Manual Clarification Over / Underpayment Create Residual Items Justified Unjustified Assignment of owners Write Off Clean Up Re-bill the customer J4I3 Notes Tickler per clerk Master Data Documents without actions Get paid Long term - Write off Sets priority, outcome Collection code, assignment, action Management code Dunning To Do List Process Real Experience. Real Advantage.
  • 12. [ Six Sigma Utilized  Define-Measure-Analyze-Improve-Control (DMAIC)  Define: Set the context and objectives of your improvement project  Measure: Determine the baseline performance and capability of the process or system you‟re improving  Analyze: Use data and tools understand the cause-and-effect relationships in your process or system  Improve: Develop the modifications that lead to a validated improvement in your process or system  Control: Establish plans and procedures to ensure your improvements are sustained  Improve the efficiency and effectiveness of a process and subsequently business performance  Proven methodology Real Experience. Real Advantage. 12
  • 13. [ Six Sigma – Why?  A partner company had successfully exploited Six Sigma and was willing to support its use within our company:  Six Sigma Green Belt Training was available to our staff  A Six Sigma Center of Excellence had been established  Projects were supported with tools and Six Sigma Black Belt Advisors Leverage existing tools, organizational competencies, established departments and initiatives whenever possible. Tip Real Experience. Real Advantage. 13
  • 14. MSeconds MSeconds MSeconds 100 200 300 400 0 0 500 1000 0 500 1000 06/… 07/… 06/1… 06/1… 08/… 06/2… 07/1… 9/4… 07/1… 10/… 8/21… 10/… 07/2… 9/25… 11/… 08/0… 10/3… 12/… 8/21… 12/4… 1/2… 9/4/… 9/18… 1/8-… 2/1… 2/12… DATE Real Experience. Real Advantage. 3/1… 10/2… DATE DATE 4/1… 10/1… 3/19… 5/1… 10/3… 4/23… 6/1… 11/1… 5/28… 7/1… 11/2… 7/09… 8/1… 12/1… 8/13… FB03 Display Document ZFBL5N Customer Line Items 9/1… F-30 POST WITH CLEARING 12/2… 9/17… Transactions with Solution No of Dialogue No. of Dialogue No. of Steps Steps Dialogue 0 200,000 400,000 Steps 200,000 400,000 600,000 0 0 1,000,000 2,000,000 06/… 06/1… 07/… 07/0… 8/2… 07/2… 9/2… 10/… 08/1… 12/… Throughput 9/4/… 1/8-… 9/25… 2/1… DATE DATE 3/1… DATE 10/1… 4/2… 11/6/… 5/2… 11/2… 7/0… FB03 Display Document 8/1… ZFBL5N Customer Line Items 12/1… F-30 POST WITH CLEARING 9/1… [ Track Response Time and Manager of Important R/3 14
  • 15. [ IT Service Management - Service Delivery Processes Utilized Service Level Availability Management Capacity Management Management Maintain and improve IT Providing the sustained Ensuring that the service quality, through a level of availability capacity and performance constant cycle of required by the business needs of the business are agreeing, monitoring and in a cost effective manner being met reporting on IT service achievements IT Service Continuity Service Desk Financial Management Management for IT Services Ensuring that the Cost-effective control and necessary IT services can management of the IT be recovered within the assets and the financial agreed business resources used in timescales delivering IT Services IT Infrastructure Real Experience. Real Advantage. 15
  • 16. [ IT Service Management - Service Support Processes Configuration Incident Management Problem Management Management Identifying, controlling Focusing on the quick Getting to the root cause and verifying IT restoration of service of incidents and ensuring Components and their minimizing the impact to that permanent solutions Interrelationships. the business are deployed to prevent Provides information key reoccurrence to other processes Change Management Service Desk Release Management Minimizing the impact of Deployment of packaged change on the business changes reducing the through standardized impact of frequent one-off methods change implementations IT Infrastructure Real Experience. Real Advantage. 16
  • 17. [ ITIL and Solution Manager  ITIL is “what has to be done”  SAP Solution Manager is “how it is to be done”  ITIL processes supported by Solution Manager:  Service Delivery  Service Support  Application Management Ref: SAP Solution Manager - ITIL Support, SAP Press Published 2005 We had a methodology and a set of defined best practices. What we needed next was the right tool for the job. Real Experience. Real Advantage. 17
  • 18. [ Results of the BPM Pilot Project  The goal was to address all of the issues that kept the company from deploying the SAP supported accounts receivable process to all processing centers. Success was the deployment of the solution to all shared services centers.  A Six Sigma DMAIC Project was initiated with a goal of “Information on Glass” i.e. getting all of the Deductions Management Clerk‟s information to the screen.  Solution Manager v3.2 was valuable but other tools and custom development were used  Multiple dashboards were created to consolidate data from solution manager and third party applications.  Lesson Learned: BPM Added Value and Promoted Success Cost and Effort to Implement was High!!! Real Experience. Real Advantage. 18
  • 19. [ What We‟ll Cover …  BPM Pilot Project: Deductions Management  Solution Manager  E2E Solution Operations  Business Process Monitoring - CRM  Wrap-up Real Experience. Real Advantage. 19
  • 20. [ SAP Solution Manager  SAP Solution Manager is the centralized, solution management platform with functionality that covers all key aspects of solution deployment, operation, and continuous improvement. It combines tools, service content, and offers direct access to SAP to increase the reliability of solutions and lowers your total cost of ownership. (http://service.sap.com/solutionmanager)  SAP Solution Manager is the strategic communication and collaboration platform. Key Functionality • SAP Early Watch Alerts • Enable Delivery of SAP Services • Enable SAP Maintenance Optimizer • Central System Landscape Directory (SLD) This Key Functionality is the minimum requirement for any SAP Customer Real Experience. Real Advantage. 20
  • 21. [ Solution Manager - Implementation Initial Steps  Hardware is in place and sized accordingly  OS and Database are loaded  Latest Solution Manager Software Staged and available  Including latest Solution Manager SP-Stacks to be applied  SAProuter Service Marketplace connection in place and operational  Operating System, Storage (if SAN-connected), and Network support is available on demand  Connectivity to systems in landscape to be supported Key Activities Week 1 Week 2 1 2 3 4 5 1 2 3 4 5 Site Assessment Review - Verify SAP Environ. Identify SAP Systems to be included in Landscape Install SAP Solution Manager Apply SolMan Support Packs SolMan IMG Configuration and Define SLD Apply OSS Notes/Service Configure and Test Maintenance Optimizer Complete Installation, Apply Service etc. Real Experience. Real Advantage. 21
  • 22. [ SAP‟s Solution Manager Preparation Service  With the SAP Solution Manager Preparation Service you can expect to:  Verify the configuration of your SAP Solution Manager environment  Optimize the configuration of your SAP Solution Manager for service delivery  Enable the SAP Solution Manager as a delivery platform for remote and on-site SAP Support Services.  The SAP Solution Manager Preparation Service is part of the SAP Solution Manager Services program  This program offers you a series of services to keep your SAP solutions running optimally,  Improving return on investment and reducing the cost of operations  These services optimize applications and system operations. http://service.sap.com/solutionmanager - For More Information Real Experience. Real Advantage. 22
  • 23. [ What We‟ll Cover …  BPM Pilot Project: Deductions Management  Solution Manager  E2E Solution Operations  Business Process Monitoring - CRM  Wrap-up Real Experience. Real Advantage. 23
  • 24. [ SAP Standards for E2E Solution Operations Implementation of Solution Monitoring SAP solutions  System monitoring  SAP methods & tools  Business process monitoring  Global rollout  Central system administration  Customizing sync.  EarlyWatch Alert / SLAs  E-learning mgmt.  Solution reporting  Test management Service Desk Upgrade of CORE  Manage Incidents SAP solutions BUSINESS  Problem Management  Manage Service  SAP methods & tools PROCESSES Connections  E-learning mgmt.  Integration of  Test management 3rd-party help desks  Root Cause Analysis Change Request Management  Manage regular and urgent corrections Delivery of  Manage hot news notes SAP Services  Manage support package stacks  Onsite/remote delivery  Issue Tracking © SAP 2007 Real Experience. Real Advantage.
  • 25. [SAP shares world class support know-how SAP Standards for Solution Operations bring E2E Solution Operations to you! Solution Operations Standards  Define mission-critical operations processes  Provide Best Practices and Implementation Roadmaps  Based on a general organizational model  Trainings/Certifications are available The standards allow you to:  Increase business process availability © SAP 2007  Improve data consistency and transparency  Strengthen business process performance  Ensure maintainability and upgradeability of your solution landscape Real Experience. Real Advantage.
  • 26. [ SAP Standards for Solution Operations  Incident Management  Minimum  Exception Handling Documentation  Business Process and  Remote Supportability Interface Handling  Data Volume  Data Integrity Management  Change Request  Job Scheduling Management Management  Upgrade  Transactional  eSOA Readiness Consistency  Root Cause Analysis  System Administration  Change Control  System Monitoring Management Real Experience. Real Advantage. 26
  • 27. [ Solution Manager – Work Centers Work Centers …  Are role-based  Enable easy navigation for end users  Use a common interface for central administration of solutions  Support Service Level Management  Available Starting with SAP Solution Manager 4.0 (SP-stack 15) Available Work Centers  System Administration  Service Delivery  System Monitoring  Change Management  Incident Management  Solution Landscape and  Job Scheduling Management Operations Setup  Root Cause Analysis  Implementation and Upgrades  Business Process and Interface Monitoring Real Experience. Real Advantage. 27
  • 28. [ What We‟ll Cover … Real Experience. Real Advantage. 28
  • 29. [ What We‟ll Cover …  BPM Pilot Project: Deductions Management  Solution Manager  E2E Solution Operations  Business Process Monitoring - CRM  Wrap-up Real Experience. Real Advantage. 29
  • 30. [ Starting Point for Business Process and Interface Monitoring concept Phases of a Software Implementation Project Technical Technical and Cutover Operations Strategic and Integration Operations and Start of and Continuous Framework Design Implementation Production Improvement Define and Implement the Create Start Continuous Monitoring a Monitoring Monitoring Improvement Concept Concept Ideal Starting Point: Creation of Monitoring concept started during the “Technical and Integration Design” phase of implementation project Later Starting Points: Establishing a Business Process and Interface Monitoring concept can be started during a later phase at any time during the productive operation of the business processes. Real Experience. Real Advantage. © SAP 2008 /
  • 31. [ Implementation Methodology for Business Process and Interface Monitoring Define and Implement the Create Start Continuous Monitoring a Monitoring Monitoring Improvement Concept Concept Step 1 Step 2 Step 3 Step 4 Step 5 Identify Identify Identify Define Define core process business monitoring monitoring business steps and requireme objects, activities processe interfaces nts alerts and s regarding thresholds process execution Step 6 Step 7 Step 8 Step 9 Step 10 Define Assign Define Define Assign communic monitoring Reporting communic reporting ation and activities Objects ation and activities escalation to and escalation to procedure responsibl Reporting procedure responsibl s es Activities s es Real Experience. Real Advantage.
  • 32. [ Activity Management Purpose Activity Management supports the sales and service process in all phases and provides information about all activities carried out to serve the customer. This scenario supports a sales process with various types of activities and tasks. Benefits Complete interaction history for Customer Complete integration with all CRM processes Evaluation and management of activities and relationships Effective tasks and time management CRM calendar integration Groupware calendar integration (Lotus Notes or Outlook) Prioritization of dates and tasks Team selling supported Business Roles Sales Manager Sales Employee Real Experience. Real Advantage. © SAP © SAP 2007 / Page 32 2008 /
  • 33. [ Example – CRM Sales – Activity Management Visit Email Interaction Relationship Account Accounts & Planning Integration History Management Classification Contacts Activity Marketing Customer Fact Management Attributes Analysis Sheet 33 Real Experience. Real Advantage.
  • 34. [ Solution Manager Monitoring Real Time Event Monitoring Activity Management Measure Response and Throughput Schedule activities  Response Time of Important Transactions  Quantity of Important Transactions Open Calendar Dialog Response Time Create Search • No. of Activities / Tasks activity/task activity/task CRM Analytics created  CRM Basic Sales • No. of Activities / Tasks in status „Open‟  CRM Activity Management  CRM Account and Contact Management Maintain activity/task  CRM Opportunity Management  CRM Territory Management Save activity/task Replicate activity/task with groupware Real Experience. Real Advantage.
  • 35. [ What can Solution Manager Monitor? Alert Type Selection Options Business Activities/Tasks Business Transaction Category, # of Business Activities/Tasks created Business Transaction Type, Input Channel, Sales Organization, # of Business Activities/Tasks 'Open' Distribution Channel, Division, Created by, Older than x days, Previous Day Dialog Performance  per transaction and SAP instance  per transaction-specific function codes (CUA internal commands)  per transaction-specific function codes transferred in HTTP requests  per HTTP request  per program / function name in RFC call 35 Real Experience. Real Advantage.
  • 36. [ Rule Based Monitoring of Events Create a MTE (Monitoring Tree Element) Class for Response Time www.sdn.sap.com/irj/sdn/netweaver Lifecycle Management -> Tip Operations for SAP Tutor Sessions on this activity Real Experience. Real Advantage. 36
  • 37. [ Rule Based Monitoring of Events Operations can be messaged when response time goes red Monitoring on specific transaction codes is also available. Real Experience. Real Advantage. 37
  • 38. [ Self Service CRM Analytics Available Cross-Scenario Analyses Active/Passive Analysis Industry-Specific Analyses Activities/Items per Activity Partner Entitlement Analyses Activities per Category (Employee Responsible, Document Level) Service Analyses Activity Details Interaction Channel Analyses Activity History Cross-Application Performance Activity Partner with Open Activities Analyses Distribution of Activities per Customer Analyses Organizational Unit Product Analyses Intensity of Customer Care by Marketing Analyses Employee (Sales Manager Portal) Digital Asset Management Intensity of Customer Care by Partner Analysis (Sales Manager Portal) My Team's Planned Activities Sales Analyses Number of Activities per Category Rebate Processing Analyses Planned Activities E-Analytics AND EVEN MORE!!!!!!!!! Partner and Channel Analytics www.help.sap.com Search CRM Suite Keyword: Analytics Real Experience. Real Advantage. 38
  • 39. [ Interface Monitoring Example – CRM Service Check for “Error in Distribution” Dialog • No. of Documents created SAP ERP SAP CRM • No. of Documents in Response Time Create Service Quotation status „Open‟, „In Process„ Dialog or „Erroneous‟ Response Time Create Service Order • No. of Work Orders • No. of Documents created Created • No. of Documents in • No. of Work Orders Dialog Determine Valid Warranty status „Open‟, „In Process„ Response Time Overdue or „Erroneous‟ Create Work Order Create Service and Sales • No. of Documents 'To be Order Items Distributed„ / Error in Distribution Determine Service Contract Post Goods Issue for Release Service Order Solution Spare Parts Manager Transfer Working Create Confirmation Time via CATS shines when No. of Invoices Created Close Confirmation multiple Create Invoice components Create Invoice Transfer Invoice to are Release Invoice FI/CO No. of Invoices not involved!!! Transferred to FI Real Experience. Real Advantage. 39
  • 40. [ Communicating Information on Business Processes  Information Reporting – Communication Channels SMS Text Page for immediate notification Dashboard where status is immediately accessible Reports – Consistent Delivery of categorized KBIs Interactive Reporting – Use of Information Analytics  Workflow – Measure with regard to Event and Response Cycle: Response Time/Duration Number of events in queue Types of Responses Real Experience. Real Advantage. 40
  • 41. [ Putting it all Together – Service Desk Example Purpose  This scenario describes the typical activities of an interaction center agent for customer service interacting with a customer by e-mail or by telephone. Key Points  Interaction Center WebClient  Inbound phone call processing  E-mail handling (receipt and reply)  Extensive business partner information  Problem and solution search in a knowledge database using Software Agent Framework (SAF)  Creation of service tickets and processing of related data (installed base components, contracts, service level agreements, warranties) Business IC Agent Service IC Manager Roles Real Experience. Real Advantage. 41
  • 42. [ Solution Manager Monitored Components CRM ApplServer - ABAP Service Order Management IC Web Client – User GUI Dialogue Response Time for: TREX – Knowledge Repository Create Service Order SAP BI – Data Analytics Create Activity/Task SAPConnect – E-mail Services Search Activity/Task RFC Queues – Exchange Data No of Documents Created between Systems No of Documents – Open, In Process or Erroneous qRFC Alert Monitoring No of Documents - Error in Blocked queues Distribution Status of R&R Queue Demon (CRM) Status of R&R Queues (CRM) Size of Queue Queues on hold Real Experience. Real Advantage. 42
  • 43. [ Self Service CRM Analytics Available Cross-Scenario Analyses Interaction Center Analytics Industry-Specific Analyses Service Ticket Overview Entitlement Analyses Open Service Tickets Open Service Ticket History Service Analyses Average Lead Time Interaction Channel Analyses E-Mail Response Management Cross-Application Performance System Analytics Analyses Interaction Modeling and Evaluation Customer Analyses Interactive Scripting Evaluation Product Analyses IC: Connection Volume Marketing Analyses IC: Connection Volume (in Time Digital Asset Management Intervals) Analysis IC: Transfers IC: Transfers (in Time Intervals) Sales Analyses Interaction Statistics in Time Intervals Rebate Processing Analyses (General) E-Analytics AND EVEN MORE!!!!!!!!! Partner and Channel Analytics www.help.sap.com Search CRM Suite Keyword: Analytics Real Experience. Real Advantage. 43
  • 44. [ CRM Business Process Monitoring - Summary  Solution Manager can define and monitor a solution  Resident on One System  That is a Business Process that Spans Applications  BPM Reporting is Available via  CRM Analytics (Internal)  BI (External)  Solution Manager  Who is the Consumer of the Information?  End Users Prefer CRM Analytics and BI  IT Analyst and Technical Administrators Prefer Solution Manager Real Experience. Real Advantage. 44
  • 45. [ What We‟ll Cover …  BPM Pilot Project: Deductions Management  Solution Manager  E2E Solution Operations  Business Process Monitoring - CRM  Wrap-up Real Experience. Real Advantage. 45
  • 46. [ Using Solution Manager BPM – Lessons Learned  Component Monitoring generates event notifications. Incident management process begins before the first user calls  Regular reporting of Solution Manager information to the functional user is only important  When the information is changing often  When the information is relevant and not accessible through the Application‟s Analytics  When a longer running problem exists waiting for resolution e.g. dialogue response time issues  Dashboards are a good solution for consistently reporting information to a wider audience. Report Card of Key Business Indicators  Business users prefer their application‟s built in analytics over solution manager - Leverage what is already available  Solution Manager is first and foremost a tool for IT and not for end- users Real Experience. Real Advantage. 46
  • 47. [ Resources  SAP Service Marketplace references *  http://service.sap.com/bpm  http://service.sap.com/solutionmanager  http://service.sap.com/runsap  http://service.sap.com/businessmaps  http://service.sap.com/supportstandards  SAP Solution Manager E-Learning (Free!!!!)  www.service.sap.com/okp  More Free Education and Training  www.sdn.sap.com e-Learning * Requires login credentials to the SAP Service Marketplace Real Experience. Real Advantage. 47
  • 48. [ Resources (cont.)  ITIL references  http://itsmfusa.org  www.itil.co.uk/index.htm  Americas‟ SAP Users‟ Group  www.asug.com  Review SIG pages for Systems Management, Business Process Architecture and Solution Manager, Real Experience. Real Advantage. 48
  • 49. [ Resources – SAP Solution Manager 2009 Edition  Complete reference to SAP Solution Manager, by Marc O. Schäfer and Matthias Melich (SAP Press)  Concept of SAP Solution Manager and its strategic importance for application management and cooperation with a strong reference to ITIL  Comprehensive approach to the complete portfolio along the lifecycle (all functions, tools, and processes, including third-party integration)  Detailed customer field-reports deliver insight into first-hand, practical experience Real Experience. Real Advantage. © SAP 2008 /
  • 50. [ Resources – SAP IT Services & Application Management  Pocket guide on SAP‟s ITIL adaptation, by Liane Will and Sabine Schöler (SAP Press)  Adaptation and enhancement for requirements of SAP operations according to the ITIL standard, particularly for application management processes and integration processes between IT Service and application management  SAP tools and services supporting the implementation of processes  Reference to the optimization of business German edition, March 2006 management in the environment of ISBN: 3-89842-795-1 English edition, June 2006 ISBN-10: 1592290949 Real Experience. Real Advantage. SAP landscapes © SAP 2008 /
  • 51. [ Key Learnings  Leverage existing Business Process improvement initiatives, resources and methodologies (Six Sigma and ITIL IT Service Management)  Solution Manager is available at your organization  SAP Standards for E2E Solution Operations is the roadmap  Metrics on Availability, Response Time and Scale are the easiest to derive  BPM projects can be oriented around issue resolution and problem solving and not necessarily continuously ongoing  Always review the business process analytics that are shipped from SAP before creating new ones  Free Solution Manager Training can be found in the SAP Service Marketplace Real Experience. Real Advantage. 51
  • 52. [ Your Turn! Robert Max | Mobile: 770.403.4278 | Email: robert.max@asug.com 925 North Point Parkway Suite 160 Alpharetta, GA 30005 http://www.RunE2E.com Real Experience. Real Advantage. 52
  • 53. [  Thank you for participating. Please remember to complete and return your evaluation form following this session. For ongoing education on this area of focus, visit the Year- Round Community page at www.asug.com/yrc ] [ SESSION CODE: 4608 Real Experience. Real Advantage. 53