Protecting Your Digital Legacy

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Scary Statistics 70% of small businesses in the U.S. experienced a data loss in 2009 due to technical or human disasters. - AMI 2009 U.S. SMB Annual Overview Study For companies with a recovery plan in place, nearly half executed at least some of the plan over a one year period. — 2008 Continuity Insights and KPMG Advisory Services Business Continuity Management Benchmarking Report

Protecting Your Digital Legacy How was data archived in the last? Why these general methods fail for the next century What we can do to protect digital assets for the next generation and beyond

Last CenturyThe Hudson River circa 1908. "RMS Lusitania passing Hoboken piers."

Last Century(to present)(microfiche microfilm)

Benign Neglect(Catherine C. Marshall -- Microsoft Research)

Coping Invest time upfront (when created) Assign value to each image (High to Low) Record pertinent information at time of capture (e.g. who is in the photo, who took it, when and where it was taken) Delete photos as soon as it’s clear no value remains Use “standard” software

Coping: Limit What’s Important Store working and archive images separately Revisit archive regularly and prune what is no longer valuable Better solutions likely on the way… hold tight

Protect What’s Left Stop-Gap: Consider high quality, professional prints for archiving Store backup copy “in the cloud”, verify frequently Maybe do both

Conclusion Stuff happens more often than you may think While rare, natural disasters do happen (August 2000 Dallas Tornado) Files are lost and accidentally deleted

Conclusion Your best chance is to act soon Only you can determine and manage what is important You are ultimately responsible

If Nothing Else… Classify the most important ~100 photos Manage those wisely

Contact Nick Webb Red Wire Services nickw@redwireservices.com 206.829.8621 http://www.RedWireServices.com Twitter: @RedWireServices

References Rethinking Personal Digital Archiving, Part 1 Four Challenges from the Field Catherine C. Marshall Microsoft Research, Silicon Valley http://www.dlib.org/dlib/march08/marshall/03marshall-pt1.html Rethinking Personal Digital Archiving, Part 2 Implications for Services, Applications, and Institutions Catherine C. Marshall Microsoft Research, Silicon Valley http://www.dlib.org/dlib/march08/marshall/03marshall-pt2.html

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Protecting Your Digital Legacy

1. Protecting Your Digital Legacy Rotary of Burien/White Center 7/7/11 Nick Webb, Red Wire Services

2. Who Am I?

3. Scary Statistics 70% of small businesses in the U.S. experienced a data loss in 2009 due to technical or human disasters. - AMI 2009 U.S. SMB Annual Overview Study For companies with a recovery plan in place, nearly half executed at least some of the plan over a one year period. — 2008 Continuity Insights and KPMG Advisory Services Business Continuity Management Benchmarking Report

4. Protecting Your Digital Legacy How was data archived in the last? Why these general methods fail for the next century What we can do to protect digital assets for the next generation and beyond

5. Last CenturyThe Hudson River circa 1908. "RMS Lusitania passing Hoboken piers."

6. Last Century(to present)(microfiche microfilm)

7. Benign Neglect(Catherine C. Marshall -- Microsoft Research)

8. This CenturyLifespans

9. “Forced” Migration

10. Coping Invest time upfront (when created) Assign value to each image (High to Low) Record pertinent information at time of capture (e.g. who is in the photo, who took it, when and where it was taken) Delete photos as soon as it’s clear no value remains Use “standard” software

11. Coping: Limit What’s Important Store working and archive images separately Revisit archive regularly and prune what is no longer valuable Better solutions likely on the way… hold tight

12. Protect What’s Left Stop-Gap: Consider high quality, professional prints for archiving Store backup copy “in the cloud”, verify frequently Maybe do both

13. Conclusion Stuff happens more often than you may think While rare, natural disasters do happen (August 2000 Dallas Tornado) Files are lost and accidentally deleted

14. Conclusion Your best chance is to act soon Only you can determine and manage what is important You are ultimately responsible

15. If Nothing Else… Classify the most important ~100 photos Manage those wisely

16. Questions?

17. Contact Nick Webb Red Wire Services nickw@redwireservices.com 206.829.8621 http://www.RedWireServices.com Twitter: @RedWireServices

18. References Rethinking Personal Digital Archiving, Part 1 Four Challenges from the Field Catherine C. Marshall Microsoft Research, Silicon Valley http://www.dlib.org/dlib/march08/marshall/03marshall-pt1.html Rethinking Personal Digital Archiving, Part 2 Implications for Services, Applications, and Institutions Catherine C. Marshall Microsoft Research, Silicon Valley http://www.dlib.org/dlib/march08/marshall/03marshall-pt2.html

Notas do Editor

Documents stored on paper1000+ YearsPhotos on developed paper 150+ years of life expectedMicrofilmIn use since early 1900s500+ years predicted shelf life
Shove in Shoebox / Safe Deposit BoxMaybe review every decade or soWorks OK for non-digital artifactsDestined for failure in the digital worldEasy to create overwhelming amount of photosMost folks give up
Digital photosTo be determined; only in wide use since late 1990s, need for long term storage may not have sunk in yet.Media“Burned” CD/DVDsAbout 5 years, highly debatedData TapesAbout 30 years, maybeHard DrivesAbout 5 years

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