Learn all about what Kanban is and the benefits of using this great tool for implementing the Lean Methodology. Keep track of your team's and your company's activities using Kanban!

1. WHAT IS KANBAN?
Basic Concepts - Pipefy Communication

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3. Table of Contents:
1. What is Kanban?
2. Implementing Kanban
3. Benefits of Kanban
4. Start using Kanban

4. What is Kanban?
Kanban is an approach to incremental process and
systems change for organizations. It is a technique for
managing processes in a highly efficient way.
In a layman’s language we can say that Kanban is a way to
uncover workflow and process problems so an
organization can solve them in order to deliver more
consistently to their customers, clients, etc.

5. What is Kanban?
It can also be described as a way to organize the chaos
that surrounds execution teams by making the need for
prioritization and focus clear.
Kanban was formulated by David J. Anderson and it
underpins “just-in-time” (JIT) production system.
A Kanban System improves the efficiency of a team by
reducing idle time which may occur within any process or
workflow and can usually be traced back to opportunities
within the process itself.

6. Implementing Kanban:
You can implement the Kanban System using the following
five steps:
• Start by visualizing your current workflow: Map the process
you currently use to deliver your product or service on a visual
control board
• Apply Work-in-Process (WIP) limits: Allow a limited number
of work units to be in any given phase of the process at a time

7. Implementing Kanban:
• Make your policies explicit by assigning different classes of
service to different work items
• Measure and manage flow to optimize for quality and speed
simultaneously
• Optimize iteratively with data: think carefully before you
modify the board

8. Benefits of Kanban:
Improvement in production:
Kanban Systems reduce the costs and waste by improving
the flow of production.
The scheduling advantage of Kanban system springs
naturally from the core elements of JIT manufacturing
strategies. These benefits are seen in:
• Over production elimination
• Flexibility
• Increased efficiency
• Team members’ ability to focus

9. Benefits of Kanban:
Responsiveness to demand:
Processes are not just about a series of calculations to
determine lead time, changeover and downtime for
equipment to derive and the mechanics of production to
derive a production schedule that is efficient.
Processes are driven by customer demand which can be
increasing or decreasing, predictable or sporadic, seasonal
or non-seasonal. Kanban improves the responsiveness to
such changes in demand.

10. Benefits of Kanban:
Empowerment
Kanban puts control in the hands of the operators that are
in the best position to oversee production.
These are the people have a pulse on the real-time flow
of the work and knowledge about the daily operations.
Shifting accountability for monitoring the daily runs frees
up the managers’ time to focus on long term planning.
Empowerment generates dedication and enthusiasm,
lowers absenteeism, increases mutual respect among
employees, and increases productivity.

11. Benefits of Kanban:
Self-discipline and quality control
Kanban uses small lot sizes at various points in the
production, promoting an environment focused on quality
improvement in which quality control issues can be easily
pinpointed at the source.
By eliminating excess inventory, Kanban unmasks quality
problems that could remain undetected for longer periods
of time. The system shifts workers’ focus on teamwork and
quality improvement through empowerment and self-
discipline.

12. Start using Kanban:
Pipefy is an intuitive, simple to use, workflow software
that allows businesses to run all their processes in a single
platform, ensuring efficiency and solid execution.
Pipefy works as an online Kanban system where
tasks move laterally through the multiple phases of your
process. Each of your process’ phases can have its own set
of work rules, triggers and, if needed, a designated owner.

13. Start using Kanban with Pipefy!
Enjoy the 30-day free trial and leave mistakes in the past.
get started for free