Belgium Alfresco User Forum 2013 10 04 MyMinds: where collaboration and agile research come together

1. Flanders’ digital Research & Incubation Institute
Jeroen Derynck - Belgium Alfresco User Summit
03/10/2013
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2. 10/02/13
Short bio @thethinkingape
§ Director ICT @ iMinds
§ Proud father of a 4 month old baby boy
§ My dada: Business & IT Transformation
§ From product innovation to business model innovation
§ Architecting digital business models
§ Unified Digital Platforms
§ Sourcing the right capabilities
§ Changing the mindsets of companies
§ The digital experience is my religion
§ Digital is not about technology....
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3. 10/02/13
Making digital technologies
a driver for economic and social growth
in Flanders
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3

4. 10/02/13
The iMinds eco-system
4
Entrepreneurs
Venture
Capital
Investors
Government
Management
Large pools
of private
capital
Public Stock
Markets
§ Major
Corporations
§ Strategic Investors
§ R&D Centers
§ Potential
Acquirers
Universities
4

5. 10/02/13
Four Strategic Research Centers in Flanders
ICT Innovation °2004
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NanoTech °1984
Life sciences °1996
CleanTechnology °1991
5

6. ICT is the driving force
of innovation in many
sectors of society
6

7. 10/02/13
From idea to business: our innovation toolbox
5+ years …1 yearTime-to-market
Strategic
research
Incubation &
Entrepreneurship
Applied
Research
Pre-competitive
testing
Knowledge-driven
Explorative
Basics for applied
research
Training & coaching
Financing
Facilities
Networking
Internationali-
zation
Business-driven
Interdisciplinary
Demand-driven
Cooperative
Proof of Concept
Large-scale user
trials & living labs
Evaluate technical
feasability
Simulations
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8. 10/02/13 8
Strengths of 5 universities!
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9. 10/02/13
A well balanced ecosystem of partners
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10. 10/02/13
Employment Urbanization
Ageing
Society
Globalization
Public health
for all and
well-being
Environment
Cloud
computing
Internet
of Things
Big Data
Connectivity
& Sensor
systems
Security &
Privacy
Social
& context
based IT
Our focus: ICT and five vertical markets
Societal challenges
Markets
Technologies
Leveraging our research assets in multiple markets
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11. 10/02/13
Addressing top priorities with digital innovation
§ Residential digital applications & mobility
§ City infrastructure & e-City
§ New production (3D printing, robotics) & logistics
§ Virtual factory, optimization & automation
§ Patient-centric Care & Wellbeing
§ Hospital MedTech & Pharma Lifesciences
§ Broadcast, Print & on-line
§ Production & Gaming companies
§ Smart Grid Networks with security & resilience
§ Residential Smart Homes & electrical cars
§ Telecom, IT infrastructure & Cloud providers
§ Web & Application software companies
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12. 10/02/13
800+ Researchers organised in 5 departments
§ Medical ICT, analytics & decision support
§ Big data & bio-informatics
§ Business modeling, policy & regulation
§ User research & living labs
§ Multimedia technologies & computer vision
§ Open data & web applications
§ Networking & sensor technologies
§ Autonomic computing & knowledge
management
§ Security, Privacy, Trust
§ Distributed software & cloud computing
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13. 10/02/13
ICT Media Health Energy
Smart
Cities
Manu-
facturing
iMinds’ Research Departments
Future Internet Department
Digital Society Department
Future Media & Imaging Department
Security Department
Future Health Department
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14. 10/02/13
6717
348017
14
40mio
5
8
11
12
14
17
380+ 5
8
95
5
9034
45
34
5
8
11
12 17
85
742
45
1,000+ 800+
TOTAL REVENUE
RESEARCHERS
START-UPS
from the iMinds incubation programs
PARTNERS in the iMinds ecosystem
PROJECTS with the industry
50+
53
1,000+
PUBLICATIONS on a yearly basis
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15. 10/02/13
iMinds is truly an
INTERNATIONAL RESEARCH COMMUNITY
USA
Belgium
France
Netherlands
Greece
Italy
Turkey
China
Sri Lanka
Spain
Japan
Germany
Ecuador
Colombia
Serbia
India
Romania
Iran
United Kingdom
Brazil
Vietnam
Palestine
Pakistan
Croatia
Bulgaria
Sweden
Poland
Mexico
Israel
Hungary
Egypt
Switzerland
Belarus
Austria
Slovakia
Portugal
Algeria
Czech Republic
Canada
Argentina
Tunisia
,
Syrian Arab Republic
Singapore
Russia
Malaysia
Congo
Hong Kong
Myanmar
Ethiopia
Finland
Macedonia
Latvia
Lithuania
Grenada
Côte d'Ivoire
2012
iMinds is truly an
INTERNATIONAL RESEARCH COMMUNITY
USA
Belgium
France
Netherlands
Greece
Italy
Turkey
China
Sri Lanka
Spain
Japan
Germany
Ecuador
Colombia
Serbia
India
Romania
Iran
United Kingdom
Brazil
Vietnam
Palestine
Pakistan
Croatia
Bulgaria
Sweden
Poland
Mexico
Israel
Hungary
Egypt
Switzerland
Belarus
Austria
Slovakia
Portugal
Algeria
Czech Republic
Canada
Argentina
Tunisia
,
Syria
Singapore
Russia
Malaysia
Congo
Hong Kong
Myanmar
Ethiopia
Finland
Macedonia
Latvia
Lithuania
Grenada
Côte d'Ivoire
201255 nationalities
15

16. 10/02/13
Different types of research
5+ years …1 yearTime-to-market
Strategic
research
Incubation &
Entrepreneurship
Applied
Research
Pre-competitive
testing
Knowledge-driven
Explorative
Basics for applied
research
Training & coaching
Financing
Facilities
Networking
Internationali-
zation
Business-driven
Interdisciplinary
Demand-driven
Cooperative
Proof of Concept
Large-scale user
trials & living labs
Evaluate technical
feasability
Simulations
16

17. 10/02/13
ICON:Interdisciplinary Collaborative Research
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17

18. 10/02/13
The ICON Program
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demand-driven cooperative interdisciplinary research in ICT
“The ICON-
model works.”
Lieven Danneels
President of VOKA
West-Flanders
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19. 10/02/13
What is a Living Lab?
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Challenges
that require
cooperative
innovation
How to foster business model
innovation for small, medium and
large enterprises?
How to unlock the power of
users in innovation?
How to turn cities into creative,
sustainable, smart ecosystems?
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20. 10/02/13
Incubation & Entrepreneurship
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training & coaching
financing facilities
networking internationalization
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21. 10/02/13
iStart portfolio
Healthcare
Manufacturing
EnergySmart Cities
TokenPKI
ICT
Media
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22. 10/02/13
MyMinds
Where collaboration
and agile research
come together
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22

23. 10/02/13
Our collaborative
platform is what
truely sets us apart
from our peers
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23

24. 10/02/13
6717
348017
24
5
8
11
12
14
17
380+ 5
8
95
5
9034
45
34
5
8
11
12 17
85
742
45
1,000+ 800+
RESEARCHERSPARTNERS in the iMinds ecosystem
PROJECTS with the industry
53
24

25. 10/02/13
A day in the life of an iMinds project
§ Our projects are done with consortia
§ Private Partners
§ Public Partners
§ Universities
§ iMinds has a coordinating role
§ Projects can last up to two years (ICON)
§ Projects can involve between 3 - 10 partners
§ The more partners, the more collaborators
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26. 10/02/13
+ 380 projects...
a lot of communication channels
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27. 10/02/13
Information overload
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28. 10/02/13
The essence of collaboration
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Communications = project success
N(N-1)/2 is the formula to
calculate the number of
communication channels
on a project where
N = the number of team members
stakeholders on a project
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30. 10/02/13
The old way
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31. 10/02/13
Creating a collaborative culture
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32. 10/02/13
Elements of Collaboration
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33. 10/02/13
MyMinds
§ Alfresco Share - on premise hosting
§ Core is DMS & WIKIs
§ Roll-out in 2009
§ State of the art integration architecture
§ Strong focus on Security
§ Site level
§ Folder level
§ Document level
§ Versioning
§ Collaborative development (of course)
§ In conjunction with the researchers
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34. 10/02/13
Architecture
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35. 10/02/13
Integrations
§ Identity & Access Management (SSO)
§ Link through from ERP (Agresso)
§ Link through from Salesforce
§ Site Analytics
§ Appointments
§ Conversations & Notifications
§ Email Distribution lists
§ Previewing documents
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36. 10/02/13
Principles
§ Push & Pull subcription mechanism
§ Self-Service Registration
§ Invitation by Site Manager
§ Security set by Site Manager (PMO)
§ Work Packages
§ IT Service Desk is super administrator
§ Clicks the sites together
§ Clear view on the site members
§ Workflows for document reviews
§ Workflows for email notifications
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37. 10/02/13
Project silos are data silos
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38. 10/02/13
Document library with visual previews
§ Tagging
§ Metadata
§ Structuring your documents
§ Publishing via web DAV
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39. 10/02/13
Adoption curve
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0
20
40
60
80
100
120
140
160
180
200
2009/09
2009/10
2009/11
2009/12
2010/01
2010/02
2010/03
2010/04
2010/05
2010/06
2010/07
2010/08
2010/09
2010/10
2010/11
2010/12
2011/01
2011/02
2011/03
2011/04
2011/05
2011/06
2011/07
2011/08
2011/09
2011/10
2011/11
2011/12
2012/01
2012/02
2012/03
2012/04
2012/05
2012/06
2012/07
2012/08
2012/09
2012/10
2012/11
2012/12
2013/01
2013/02
2013/03
2013/04
2013/05
2013/06
2013/07
2013/08
Adoption curve: new members added by month
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40. 10/02/13
360 + sites and documents
40
0
500
1000
1500
2000
2500
3000
ServiceDesk
icubesmanagement
Apollon
iLabO
beleidsplan
RvB
iwt
ocareclouds
galibier
intranet
iboot2011
maduf
panorama
ipea
transecare
werkgroepstrategie
ICONTERRAIN
directieraad
mcdp
3DTV
mediawijsheid
ArtnD
mix-icons
demoroom
marcom
symbionets
Site Members
Documents
40

41. 10/02/13
Content Types: on average 137 documents
41
49723
162
12371
216 2901
1368
Documents
Blogs
Discussions
Doodle
Calendar
WIKI
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42. 10/02/13
Why not opt for the cloud?
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43. 10/02/13
Challenges
§ Moving beyond document management
§ Archiving versus fileserver
§ Content proliferation
§ Cloud solutions (Dropbox, Google Drive, ...)
§ Every new platform comes with its own DMS
§ Training
§ Continue to embed in the ecosystem
§ Enterprise Search
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44. 10/02/13
Roadmap
§ Digitizing our project life-cycle
§ Calls
§ Abstracts
§ Full proposals
§ Project Reporting
§ Content mining
§ Semantic tagging
§ Seamless integration of all our digital channels
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