2. Basware in Brief The global leader in purchase-to-pay automation Develops software for procurement and financial process automation More than 1,000,000 (March 2010) software users in over 2,000 customer organizations Services through the network of more than ten own officesin Europe, Australasia and the US Extensive partner network in more than 50 countries Founded in 1985, publicly listed Net sales of EUR 103 million in 2010 Over 970employees at end of 2010 2
39. Key Features of Basware EPP Comprehensive solution, supporting the entire EPP process Maximum automation with Leading edge scan and capture Next generation rule-based matching Powerful exception handling workflow Automatic archiving Integrated key performance indicators (KPI) enable continuous process improvement Anywhere, anytime access with mobile solution Extreme robustness and simple integration - in even the most complex of IT environments Compliant with de-facto IT standards 11
40. True Automation is More Than Workflow Automation ≠ Workflow! Automation enablers: E-procurement E-Invoicing Intelligent scan and capture Rule-based processing and matching of invoices, purchase orders and contracts Powerful exception management 12
41. PO Invoice Automation 13 Invoicematches withapproved purchaseorder (PO) Informative work flow Invoicedoesnot matchwith PO (discrepancy) Automation
44. Basware EPP Customer Value Process efficiencies throughout the organization Full visibility of transactions and processes Availability of spend and valuable supplier data Stronger supplier relationships Cash flow visibility Improved compliance and control Instant bottom-line savings Improved agility and flexibility Lowers threshold into a shared service centre operations Glue and stabilizer in the changing business environment 16
45. Focus on increasing the number of real e-invoices 17 Basware Supplier Portal Accounts Receivable Accounts Payable Basware Business Transactions Supplier Buyer Basware Scan and Capture Supplier Activation Service
46. All the invoices delivered as electronic invoices Intercompany Invoices TOP20 Basware Business Transactions Basware Invoice Automation Suppliers Matching Suppliers Suppliers TOP20 BaswareSupplier Portal Small Suppliers ERP WEB ENTRY
47. Paperinvoices BaswareScan and Capture Service processesallincomingpaperinvoices Mail receipt, sorting and batchpreparation Data extraction and validation Invoicedeliveryback to you, the customer in electronicformat via Baswaree-invoicenetwork Paper destruction or returning after storage period Benefits Significantsavingsthroughoutsourcing: own labour + space, software and hardware notneeded Accurate and extensivehighquality data enablesmaximumautomation in the laterstages of the accountspayableprocess 19
52. Automatic data validation for incoming invoicesBenefits Significant, further reduction of cost per invoice Speeds up invoice processing time enabling discount negotiations and preventing late payment fees Increases invoice data content and accuracy Delivers savings to both buyer and supplier Strengthens supplier collaboration
53. Frompaper to e-invoices – BaswareSupplierActivation Supplier activation to e-invoicing can also be outsourced to Basware Supplier data collected to identify the suppliers already capable of sending electronic invoices + immediate activation of these suppliers Appropriate tools offered to activate suppliers not yet capable of sending e-invoices Extensive reporting of activation results As a result More and more e-invoices, less paper invoices Average cost per invoice in constant decrease Successful supplier activation also requires commitment from the customer side 21
54. Gettingsmallsuppliersonboard Suppliers can be activated to electronic invoicing – regardless of their size and technical capabilities The Basware Supplier Portal tool can be used by all sizes of suppliers, including the smaller and more ad-hoc suppliers A supplier can quickly and easily key in his invoice for the recipient party The supplier can even add attachments (such as worksheets) to the keyed in invoice These typed invoices and attachments are delivered to the buyer’s Basware system via the e-invoice network Rights can be given to allow key suppliers to track their own invoices, reduces customer effort spent on answering inquiries 22