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Introduction To Project Management
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2. Aim of publication
To make the reader aware of the
possibility of being able to contribute
more effectively as a member of a
Project Team.
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3. Learning Objectives
After going developing the KeyPoints outlined in this publication, the learner should be able to:
☺ Identify what project management is all about.
☺ Understand the importance it plays in assisting organisations in meeting their business
goals.
☺ Make differences between project and process work.
☺ Contributory factors to project success.
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4. Project Start-up
☺ Identifies what needs to be
considered when determining the
validity and feasibility of the
project in realising business
benefits.
☺ Creating the Project Brief from
the Project Mandate.
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5. Roles & Responsibilities of the Project Board
☺ Represents the management
layer above the Project Manager
☺ What needs to be done
throughout the project lifecycle
to ensure conformity to process
and delivery of identified
business goals and benefits.
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6. Project Initiation
☺ The importance of identifying
what the project is attempting to
achieve and why it is important
to the business.
☺ Definition of roles and
responsibilities.
☺ Creating a solid foundation for
the project.
☺ Production of the Project
Initiation Document
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7. Planning
☺ Identifies the crucial importance
of planning.
☺ The necessity of planning at the
appropriate level.
☺ The requirements of high level
plus detailed planning is also
addressed.
☺ Product-based planning technique
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8. Controlling a Stage
☺ Review the issues and exceptions
that can arise during the various
stages of a project.
☺ Identifies how progress and the
output of each stage should be
controlled and managed.
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9. Managing Product Delivery
☺ Focuses on the activity of
product creation by the project
team.
☺ Ensures that the team are
delivering exactly what is
required.
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10. Managing Stage Boundaries
☺ Provides the information to the
Project Board to allow them to
assess the continuing viability of
the Project.
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11. Project Closure
☺ Examines the activities involved
with wrapping everything up at
the end of the project and
disbanding the project team.
☺ Addresses the need to review all
activities so that lessons can be
learned from the ‘good’ as well as
the ‘not-so good’ experiences.
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12. PRINCE®
☺
PRINCE, which stands for Projects in Controlled
Environments, is a project management method
covering the organisation, management and control
of projects. PRINCE was first developed by the
Central Computer and Telecommunications Agency
(CCTA) now part of the Office of Government
Commerce (OGC) in 1989 as a UK Government
standard for IT project management.
☺
Since its introduction, PRINCE has become widely
used in both the public and private sectors and is
now the UK's de facto standard for project
management. Although PRINCE was originally
developed for the needs of IT projects, the
method has also been used on many non-IT
projects. The latest version of the method,
PRINCE2, is designed to incorporate the
requirements of existing users and to enhance the
method towards a generic, best practice approach
for the management of all types of projects.
☺
The design and development work was undertaken
by a consortium of project management
specialists, under contract to OGC, and over 150
public and private sector organisations were
involved in a Review Panel which provided valuable
input and feedback to the consortium.
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13. PRINCE2
☺ is a process-based approach for project
management providing an easily tailored,
and scaleable method for the management
of all types of projects. Each process is
defined with its key inputs and outputs
together with the specific objectives to be
achieved and activities to be carried out.
☺ The method describes how a project is
divided into manageable stages enabling
efficient control of resources and regular
progress monitoring throughout the
project. The various roles and
responsibilities for managing a project are
fully described and are adaptable to suit
the size and complexity of the project, and
the skills of the organisation. Project
planning using PRINCE2 is product-based
which means the project plans are focused
on delivering results and are not simply
about planning when the various activities
on the project will be done.
Introduction to Project Management
☺ There are often different groups of
people involved in projects: the customer,
one or more suppliers, and of course the
user. PRINCE2 is designed to provide a
common language across all the interested
parties involved in a project. Bringing
customers and suppliers together typically
involves contracts and contract
management, although these aspects are
outside the scope of PRINCE2, the method
provides the necessary controls and
breakpoints to work successfully within a
contractual framework
☺ A PRINCE2 project is driven by the
project's business case which describes
the organisation's justification,
commitment and rationale for the
deliverables or outcome. The business case
is regularly reviewed during the project to
ensure the business objectives, which
often change during the lifecycle of the
project, are still being met.
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14. Benefits
☺
PRINCE2 is a structured method providing
organisations with a standard approach to the
management of projects. The method embodies
proven and established best-practice in project
management. It is widely recognised and
understood, and so provides a common language
for all participants in the project.
☺
PRINCE2 provides benefits to the organisation, as
well as the managers and directors of the project,
through the controllable use of resources and the
ability to manage business and project risk more
effectively. PRINCE2 enables projects to have:
☺
A controlled and organised start, middle and end;
☺
Regular reviews of progress against plan and
against the Business Case;
☺
Flexible decision points;
☺
Automatic management control of any deviations
from the plan;
☺
The involvement of management and stakeholders
at the right time and place during the project;
☺
Good communication channels between the
project, project management, and the rest of the
organisation.
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15. Office of Government Commerce (OGC) and PRINCE2
☺
The Office of Government Commerce(OGC) is providing help
and guidance to government departments, other Executive
Agencies and various public bodies on the efficient and
effective use of IT to deliver business objectives.
☺
OGC has always adopted the principles of public domain for
its guidance on best practice in IS and IT by making the
material widely available with no licence required to use it.
In addition, OGC has encouraged supplier organisations to
provide a competitive range of tools, training and other
services to support the users and PRINCE2 is no exception.
☺
With the development of PRINCE2, OGC is keen to ensure
the best package of products and services are available to
users. Accordingly, OGC has established collaborative
partnerships with a number of organisations specifically to
provide support for PRINCE 2 and the related areas of
Programme Management and the Management of Risk.
☺
A training accreditation, registration and examination
scheme is provided by the APM Group Ltd. The Stationery
Office (TSO) is the official publisher of PRINCE2 and also
the new Electronic version of PRINCE2.
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Introduction to Project Management
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