From the ORCID Outreach Meeting, May 21-22, 2014 in Chicago, Illinois, USA, https://orcid.org/content/orcid-outreach-meeting-and-codefest-may-2014

1. Multi-campus ORCID Adoption and Integration with Enterprise and
Departmental Systems for Researchers at the University of Colorado
Overview ORCID Integration in CU-Boulder and Affiliated Systems CU-Boulder ORCID iD Preregistration Results
Communication Plan
Opportunities Discovered and Lessons Learned
Project Team
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31 (27%)
4 (4%)
12 (11%)
5 (4%)
60 (53%)
1 (1%)
Number of faculty with existing ORCID iDs by college/school
Arts & Sciences
Business
Engineering
Libraries
Research Institutes
Other
49 (42%)
65 (56%)
2 (2%)
Number of faculty with existing ORCID iDs by job class
Tenured and tenure-
track
Research faculty
Instructors
CU-Boulder ORCID Implementation Workflows
CU-Boulder Office of Faculty Affairs:
 Liz Tomich (tomich@colorado.edu)
 Don Elsborg (donald.elsborg@colorado.edu)
 Vance Howard (vance.howard@colorado.edu)
CU-Boulder Libraries:
 Andrew Johnson (andrew.m.johnson@colorado.edu)
Project Website:
 http://ucblibraries.colorado.edu/ScholarlyCommunications/ORCID
In April 2014, an email was sent to all CU-Boulder faculty notifying them of the ORCID
initiative, asking about existing ORCID iDs, and providing an option to opt out.
 3630 faculty received emails
 116 indicated they had an existing ORCID iD
 1 opted out of ORCID iD registration
The project team developed a communication plan in order to build support across
campus for the ORCID iD registration initiative.
Members of the project team presented and reached out to stakeholders, including:
 Deans of colleges and schools
 Department chairs and unit directors
 Research administration
 Liaison librarians
The project team created outreach materials, including:
 Email announcements (sent from the Office of the Provost)
 Presentation slides
 Handouts
 Talking points and email templates for liaison librarians
 Website
Timeline for ORCID implementation at CU-Boulder:
 Outreach (March-April 2014)
 Preregistration notice to faculty (April 2014)
 Registration of iDs for all faculty without existing iDs (summer 2014)
 Follow up regarding unclaimed iDs (fall 2014)
 Integration with enterprise and other systems (ongoing)
After ORCID iDs are registered for all CU-Boulder faculty, iDs will be integrated into
campus systems, including:
 FRPA (faculty reporting system)
 VIVO (http://vivo.colorado.edu)
 Symplectic Elements
 CU Scholar institutional repository (http://scholar.colorado.edu)
Efforts will then be made to repurpose iDs at the CU system level, including in:
 HR systems
 Research Administration systems
 Institutional Research systems
 Systems at other CU campuses (e.g., Anschutz, Colorado Springs)
Connections are also possible with additional non-University stakeholders in the
region, including:
 American Psychological Association (APA)
 National Center for Atmospheric Research (NCAR)
The University of Colorado Boulder (CU-Boulder) has identified adoption of ORCID as a
critical need to support efforts related to the association of publications and other
scholarly works with the nearly 8000 faculty members working at the four CU
campuses. In order to pursue this effort, the CU-Boulder Office of Faculty Affairs and
Libraries applied for and were awarded an ORCID Adoption and Integration Program
grant funded by the Alfred P. Sloan Foundation. This funding is currently being used to
register ORCID iDs for all core CU-Boulder faculty before expanding efforts to other
campuses and stakeholders.
The project team was initially interested in using ORCID for name disambiguation, but
discovered additional opportunities to use ORCID as a:
 Source for other researcher identifiers to use in collection of publication data
 Source for scholarly works not captured in other data streams
 Potential source for creative works from Arts and Humanities disciplines
 Potential source of information about graduate student employment and success
Most concerns from faculty have been about:
 Privacy
 Maintaining existing ORCID iDs