The document outlines inventory control procedures for controlled substances used by animal control officers. It requires that controlled substances like Telazol and euthanasia drugs be logged and audited regularly. Animal control officers must sign controlled substances in and out and document their use in logs, which must be completed accurately. The veterinarian periodically reviews the controlled substance logs and audits the supplies and records of each officer.

1. Number: 700.23
SUBJECT: INVENTORY CONTROL OF CONTROLLED SUBSTANCES
FOR CONTRACT CITIES
Page:
Date: 6/7/11
Approved: Ryan Drabek, Director Revised: 1/23/14
I. PURPOSE:
To outline and define a uniformed Inventory of Controlled Substances for contract cities.
II. POLICY:
All controlled substances shall be inventoried and audited on a regular basis according to
DEA and state requirements. Disposition of drugs, audits of inventories and logs, and
accuracy of records is the responsibility of the veterinarian(s).
III. SCOPE:
Applicable to all staff who handle controlled substances in the course of their job duties
at OC Animal Care.
IV. FORMS:
Controlled Drug Inventory
Field Chemical Capture – Drug Check In/Out Record
Field Euthanasia – Drug Check In/Out Record
Field Telazol Disposition Record
Field Euthanasia Report Log
Animal Control Officer Controlled Drug Supply Kit Audit Check List
V. REFERENCES:
Drug Enforcement Administration, Office of Diversion Control, United States
Department of Justice. Practitioner’s Manual: An Informational Outline of the Controlled
Substances Act. 2006 Edition.
California Veterinary Medical Association. DEA at a Glance – Updated 2005. DEA
Controlled (Scheduled) Drug Log Information. Pharmaceutical Waste. Controlled Drugs
& Employee Screening Clarification. DEA Guidelines for Registration of Animal
Shelters. www.cvma.net
Seibert, Philip. Governmental regulations that all practices need to know. CVC
Proceedings. DVM 360. Aug 1, 2008.

2. Number: 700.23
SUBJECT: INVENTORY CONTROL OF CONTROLLED SUBSTANCES
FOR CONTRACT CITIES
Page:
Date: 6/7/11
Approved: Ryan Drabek, Director Revised: 1/23/14
Seibert, Philip. Keeping Controlled Drugs Under Control. Veterinary Information
Network. Copyright 2009, ACVC.
Controlling Your Controlled Substances. PULSE. Southern California Veterinary
Association. March 2010.
Rhoades, Rebecca H., DVM. The Humane Society of the United States Euthanasia
Training Manual. 2002.
Kemp, Doug Pharm. D., DICVP. Pharmaceutical Regulatory Review. Veterinary
Information Network. April 2, 2009.
VI. DEFINITIONS:
DEA – Drug Enforcement Administration
Controlled substance – a drug or chemical substance whose possession and use are
regulated under the Controlled Substances Act because of their potential for abuse or
addiction.
Schedule I (C1) – includes those substances that have no accepted medical use in the
United States and have a high abuse potential. Examples include heroin, LSD, and
marihuana.
Schedule II (CII) – have a high abuse potential with severe psychic or physical
dependence liability. These drugs do have medical applications and include pentobarbital
(euthanasia solution), morphine, codeine, hydromorphone, oxycodone, and fentanyl.
Schedule III-V (CIII-V) – have decreasing abuse potentials. Examples include Telazol,
Ketamine, Buprenorphine, Butorphanol, and Diazepam (Valium).
Fatal-Plus aka Sodium Pentobarbital aka Euthanasia solution – CII drug administered to
animals to humanely cause death.
Disposition Log (Drug Log) – record to keep track of each transaction when a scheduled
drug is administered.

3. Number: 700.23
SUBJECT: INVENTORY CONTROL OF CONTROLLED SUBSTANCES
FOR CONTRACT CITIES
Page:
Date: 6/7/11
Approved: Ryan Drabek, Director Revised: 1/23/14
Hubbage – small amount of drug normally lost when drawn up into a syringe, often
calculated as 0.05ml per dose.
Chemical capture – the use of a controlled substance (usually Telazol) to sedate an
animal in order to facilitate confinement or restraint of the animal.
CURES (Controlled Substance Utilization Review and Evaluation System) - California’s
prescription drug monitoring program which includes a statewide database and
requirement for reporting all controlled substances dispensed in California
VII. PROCEDURE
Telazol and Fatal-Plus may be dispensed by a veterinarian to authorized animal control
officers for chemical capture and field euthanasia. A list of authorized officers and the
field disposition logs are kept in a labeled notebook in the doctor’s closet.
a. Individual bottles checked out to an animal control officer must be logged out of
the central supply safe by making an entry on the Central Supply-Inventory
Controlled Drug Log Check In/Out Record indicating the bottle was moved to
Field and the officer’s name.
b. The bottle must then be checked into the animal control officer’s log by finding
the divider with officer’s name in the Field Services Controlled Drug Log
notebook and making an entry on the officer’s Field Chemical Capture – Drug
Check In/Out Record or Field Euthanasia – Drug Check In/Out Record depending
on the controlled substance. The officer and the veterinarian dispensing the bottle
must sign the log.
c. When an officer is dispensed a bottle of Telazol or Fatal-Plus, they are provided a
Field Telazol Disposition Record or Field Euthanasia Report Log to be completed
as they administer the drug to individual animals. These logs must be completed
and returned when the bottle is returned. The veterinarian will verify that the log
was completed correctly when the bottle is returned. Any officer who does not
accurately complete and return the drug log for their dispensed bottles of
controlled drug will not receive another bottle.
d. The medical supplies required by the animal control officer, such as syringes and
needles, must be obtained from the veterinarian and/or manager as needed.

4. Number: 700.23
SUBJECT: INVENTORY CONTROL OF CONTROLLED SUBSTANCES
FOR CONTRACT CITIES
Page:
Date: 6/7/11
Approved: Ryan Drabek, Director Revised: 1/23/14
Animal control officers are not to request any drugs or supplies from anyone other
than the veterinarian and/or Administrative Manager.
e. An officer is to return the used needle/syringe in order to get a new one.
f. An officer is to return all empty bottles of controlled drugs. An officer is to return
any partially used bottles of Telazol immediately after use or reconstitution. Each
individual officer is not to have more than two bottles of Telazol or one bottle of
Fatal-Plus logged out to them at one time unless approved by the veterinarian
and/or manager for an extenuating circumstance.
g. When a bottle is returned, the previous entry for that bottle on the officer’s Field
Chemical Capture - Drug Check In/Out Record or Field Euthanasia – Drug Check
In/Out Record is completed by the veterinarian and/or manager with the date and
amount returned, location returned to, whether the bottle’s log was returned, and
the initials of the veterinarian and/or manager the bottle was returned to.
h. The entire Field Services Controlled Drug Log notebook and its records and will
be periodically reviewed and audited for compliance and accuracy every three
months by the veterinarian. In addition, all officers must have their personal
inventories of controlled drug supplies and records audited by the veterinarian
and/or manager every shift change (4 months). It is the responsibility of the
veterinarian to arrange a meeting with the animal control officers to review their
supplies and records. Any serious discrepancies will be noted on the Audit Check
list and brought to the attention of a supervisor in charge of the program.