1. OCHR FACTSHEET
Transition to USAJOBS
For Employees and Applicants
HIRING REFORM Issued: January 2011
This Fact Sheet: USAJOBS for Employees and Applicants
Highlights the key The Department of the Navy continues to move forward in its efforts to improve the
improvements hiring process and reduce the time to fill vacancies. Part of the improvement includes
offered by the full the transition from CHART to USAJOBS for job announcements. USAJOBS provides
transition to current employees and job seekers with better tools to apply for federal positions.
USAJOBS.
Provides
Key Improvements Provided by the USAJOBS Tool
references for Function USAJOBS CHART
finding additional or Process (new) (current)
information on Where to Apply USAJOBS.gov chart.donhr.navy.mil
hiring reform. Resume Store up to five distinct resumes Store one resume
Spell-check capable No spell-check capability
Ability to upload attachments Cannot upload supporting
and resumes attachments
Email notification of job postings No email notifications
Store up to 25 job interests No ability to store job interests
Submit via fax, hardcopy, online Submit via hardcopy and online
Application Remains in system for 18 Drops status 60 days after
Status months action filled
Delegated examining capability No delegated examining
Rating Based on answer to assessment Based on skills and experience
questions within resume
Job Searches Ability to set up10 searches Ability to set up five searches
Getting Started
During the transition to USAJOBS, all vacancy announcements will be posted on
USAJOBS. Please note that in some situations USAJOBS may direct the applicant to
CHART to complete the application. To prepare for the new system, employees should:
Copy existing resumes from CHART
Update resumes to reflect current qualifications
Create a USAJOBS account at www.usajobs.gov
Upload resumes and supporting documents to USAJOBS account
Search for DON jobs at jobsearch.usajobs.gov/a9DON.aspx
Until the DON’s transition from CHART to USAJOBS is complete, applicants are
encouraged to keep active resumes in both CHART and USAJOBS
For additional questions, email the DON Hiring Reform Team at DONhrfaq@navy.mil
DEPARTMENT OF THE NAVY
CI VI LI AN C AR E E R S
Where Purpose and
Patriotism Unite OCHR
FACTSHEET
www.public.navy.mil/DONHR/Employment/HiringReform

2. OCHR FACTSHEET
USAJOBS’ Features and Functionality
For Employees and Applicants
HIRING REFORM Issued: February 2011
This Fact Sheet: Background
Explains the The Department of the Navy (DON) is committed to improving the applicant experience
reason for the as part of its hiring reform initiative. A key to achieving this objective is transitioning
transition to from the old CHART application system to using USAJOBS for all DON job
USAJOBS. announcements. There are numerous benefits to USAJOBS, however it has many
Provides features that differ from the CHART system. This fact sheet outlines a few ways an
suggested employees and applicants can test USAJOBS’ functions through setting up an account,
resources for searching for jobs and becoming familiar with USAJOBS job announcement formats.
employees and
applicants to
Setting up an Account
learn more about
USAJOBS. Set up a USAJOBS account at www.USAJOBS.gov
Lists references Create your USAJOBS account by clicking the “Sign In or Create an Account”
for finding button in the top right corner of the main page, then follow the prompts
additional
information on
Tip: Creating Your Username and Password
hiring reform.
Usernames must be between four and 20 characters long
Passwords must be between eight and 20 characters long, and contain one upper
case letter, one lower case letter, one number and one symbol (! @ # $ % ^ & *)
Personalize your USAJOBS account in the “My Account” page by editing your
profile, building and/or uploading resumes, setting up job search agents, saving
jobs for review at a later time and saving supporting documents
Set your notification settings for your application status to stay informed of
changes to your application status should you apply for jobs
Tip: Setting Application Status Notification
You may edit your notification preferences and unsubscribe at any time. If you
select to be notified of any changes to your application status, you will receive one
email per day with your most recent status, but only if your status has changed.
Download the iPhone/iPad app at
https://my.usajobs.gov/FeaturedArticle/FeaturedArticleContent.aspx?ArticleID=4
74&ArticleTypeID=1&count=5
DEPARTMENT OF THE NAVY
CIVILIAN CAREERS
Where Purpose and OCHR
Patriotism Unite
FACTSHEET

3. FACTSHEET: USAJOBS’ Features and Functionality February 2011
Searching for Jobs
Try searching for jobs using the “Search Jobs” tab in the top left corner of the main page
Search for jobs using a keyword search, advanced search, location search or special searches (i.e., tailored
searches for individuals with disabilities, veterans, students and recent grads and senior executives)
Tip: Maximizing Keyword Searches through Search Logic
Narrow Your Search
o AND – use “and” between keywords to return results that have ALL of the keywords
o AND NOT – use “and not” following keywords to exclude results with those keywords
o “ ” – use quotes around key phrases to return results that have those phrases
o ( ) – use parenthesis around separate key phrases to return results with multiple phrases
Widen Your Search
o OR – use “or” between keywords to return results that have ANY of the keywords
o * (Shift 8) – use an asterisk after a root word to return results with any variation of the root word
Search for jobs in demand or the most popular jobs
o Jobs in Demand – view the jobs being advertised by OPM and agencies at
jobsearch.usajobs.gov/search.aspx?jbf563=1&vw=b&brd=3876&FedPub=Y&FedEmp=Y&cbc=1
o Most Popular Jobs – see the occupations, agencies and locations with the most announcements at
www.usajobs.gov/mostpopularjobs/index.asp
o Department of Navy jobs – jobsearch.usajobs.gov/a9DON.aspx
Becoming Familiar with USAJOBS JOA Format
Familiarize yourself with job opportunity announcement (JOA) formats in USAJOBS
Scan a JOA by browsing each of the tabs at the top of the announcement (i.e., overview, duties, qualifications
& evaluations, benefits & other info and how to apply) or clicking “Print Preview”
View the job opportunity announcement tutorial at
Media.NewJobs.com/OPM/www/USAJOBS/Seeker_Guides/View_Announcements/View%20Announcemen
ts.pdf
Where to Find Additional Information
Additional information regarding hiring reform can be found on the DON Hiring Reform website
www.public.navy.mil/DONHR/Employment/HiringReform. This website provides:
Policy and official guidance on hiring reform
Fact sheets on topics and tools such as USAJOBS, Application Manager and USA Staffing
Answers to frequently asked questions
Still Need Assistance?
For additional questions on hiring reform, e-mail the DON Hiring Reform Team at DONhrfaq@navy.mil.
OCHR
FACTSHEET
www.public.navy.mil/DONHR/Employment/HiringReform

4. EMPLOYEE/APPLICANT CHECKLIST
Preparing for the Transition to USAJOBS
Learn More about USAJOBS
 Review the Office of Civilian Human Resources (OCHR) fact sheet on “USAJOBS Features and
Functionality” –
www.public.navy.mil/donhr/Employment/HiringReform1/USAJOBS%20Features%20and%20Functiona
lity%20Fact%20Sheet.pdf
 Scan the applicant toolkit on the OCHR website –
www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx
 Review instructions on the application process using USAJOBS and Application Manager –
www.public.navy.mil/donhr/Employment/HiringReform1/Step%20by%20step%20application%20proces
s%20-%20USAJOBS%20and%20Application%20Manager%20FINAL.pdf
 Visit the info center on the USAJOBS website (www.usajobs.gov/infocenter/) to view tutorials of the
tool, advice on applying for federal jobs and answers to FAQs.
Explore USAJOBS and Application Manager’s Features and Functionality
 Review the OCHR fact sheets on “USAJOBS Learning Resources” and “Application Manager” –
www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx
 Create and personalize your accounts on USAJOBS (www.USAJOBS.gov) and Application Manager
(https://ApplicationManager.gov)
 Download the iPhone/iPad app –
My.USAJOBS.gov/FeaturedArticle/FeaturedArticleContent.aspx?ArticleID=474&ArticleTypeID=1&co
unt=5
 Become acquainted with job announcement formats in USAJOBS by viewing the tutorial at
Media.NewJobs.com/OPM/www/USAJOBS/Seeker_Guides/View_Announcements/View%20
Announcements.pdf
Transition Resume(s) and Set Up USAJOBS Preferences
 Review the OCHR fact sheet on “Uploading Documents to USAJOBS” –
www.public.navy.mil/donhr/Employment/HiringReform1/Uploading%20documents%20to%20USAJO
BS%20Fact%20Sheet.pdf
 Transfer your resume(s) from CHART by copying it from CHART to a MS Word document and
uploading it to USAJOBS, or copying the relevant text directly into USAJOBS’ resume builder tool
(My.USAJOBS.gov/Resume/ResumeBuilderWizard1.aspx?ResumeID=0) – see the next page for more
detailed instructions
 Set up job search agents and set email notification preferences
June 2011, Page 1 of 2 DONhrfaq@navy.mil HR Systems & Business Transformation

5. EMPLOYEE/APPLICANT CHECKLIST
 Keep active resumes in both CHART and USAJOBs until the DON’s transition from CHART to
USAJOBS is complete at the end of FY2011
Additional fact sheets and information are available at
www.public.navy.mil/donhr/Employment/hiringreform/Pages/ToolsAndInformation.aspx
Transferring Resumes from CHART to USAJOBS
CHART resumes do not automatically transfer to USAJOBS. However, applicants can save their CHART
resumes and upload them into their USAJOBS account by following the steps below.
1. Open a blank Word document
2. Go to CHART, https://chart.donhr.navy.mil/index.asp
 Login to account
 Click “My Resume”
 Click “Preview Resume” button
 Highlight the Resume, minus the Additional Data Sheet
 Right click and select “copy”
 Open the blank word document
 Right click and select “paste”
 Click “File”
 Select “Save As” and save the resume to desktop or other desired location
 Name resume – Ex: JohnDoeResume
3. Go to USAJobs (www.usajobs.gov)
 Login to applicant account
 Click “Resume”
 Click “Upload resume”
 Name resume as it will appear in applicant account – Ex: JohnDoeResume
 Click “Browse”
 Select the resume saved to desktop or other location
 Click “Upload” or use the “Build a New Resume” button and copy and paste your resume
into appropriate sections
June 2011, Page 2 of 2 DONhrfaq@navy.mil HR Systems & Business Transformation

6. OCHR FACTSHEET
Moving Resumes from CHART to USAJOBS
For Employees and Applicants
HIRING REFORM Background
Issued: July 2011
This Fact Sheet: The Department of the Navy (DON) is committed to improving the applicant experience
as part of its hiring reform initiative. The transition from the CHART application system
• Describes how to
to USAJOBS for all DON job announcements is key to achieving this objective.
copy and paste
resumes from
NOTE: All resume information now in CHART should be manually uploaded and
CHART to
transferred to the applicant’s USAJOBS account by September 30 as USAJOBS
USAJOBS
will not be available October 1-7 (due to updates and maintenance). CHART will
• Provides a list of permanently be taken offline on October 12 and stored resume information will not
references on be accessible.
where to find
Transferring your Existing Resume from CHART – 5 Easy Steps
additional
information Information in CHART must be manually transferred to USAJOBS using the copy and
paste function.
• Alerts applicants
and employees
1. Log into CHART.
that USAJOBS
will be 2. From CHART, click on “My Resume.” Click on “Preview Resume.” Highlight the
unavailable text and copy and paste into a MS Word document (or similar format).
October 1-7 for
3. To correct any formatting errors inside your resume, you must first save the original
updates and
CHART resume in a .txt format. To do this, go to the “File” menu and select "Save
maintenance
As.” Then choose “Plain Text” (*.txt) file in the "Save As Type" drop-down menu.
(Open the new file and ensure the text appears in an acceptable format and then copy
and paste into the resume builder.)
Tip: Save for Future Uploads
Copy & paste your CHART resume to a Microsoft Word document (or
similar) then save it. You can use that resume file to upload into the
USAJOBS resume builder. (The DON recommends that employees also save
a text file of the information contained in CHART as a backup.)
4. Log in to USAJOBS (first time users must create an account) and click on
“Resumes.” Select the “Build New Resume” button to access the Resume Builder.
5. Copy and paste the information from your resume document into the Resume
Builder in USAJOBS.
Tip: Upload Your Resume
You can also copy and save your CHART resume into a MS Word document
and upload it into USAJOBS or attach it as a resume in Application Manager
DEPARTMENT OF THE NAVY
CI VI LI AN C AR E E R S
Where Purpose and
Patriotism Unite OCHR
FACTSHEET

7. FACTSHEET: Moving Resumes from CHART July 2011
The word count in CHART differs from USAJOBS, so use the following character counts to build a resume in
USAJOBS:
Section Description Character Count
Work Experience The relevant duties, accomplishments and skills of each of 3,000 for each work
your previous/current jobs experience
Education The coursework, licensures and certifications related to your 2,000 for each education
educational experience item
Job-Related Training A list of the titles and completion dates of all relevant training 5,000 total
Professional A list of the titles, publications and dates of all relevant 5,000 total
Publication writings you have published
Additional Job-related honors, awards, leadership activities, skills or any 20,000 total
Information other info requested
* You can create and store up to five resumes in USAJOBS.
Update and Upload your Resumes to USAJOBS
• Update your resumes to reflect your current qualifications
Tip: Resume and Application Tips
See the Office of Civilian Human Resources’ tips for creating a powerful resume at
www.public.navy.mil/donhr/Employment/CivJobOpps/Pages/AllAboutYou.aspx and USAJOBS offers
resume and application tips at www.usajobs.gov/EI/resumeandapplicationtips.asp#icc
Where to Find Additional Information
Additional information can be found at www.usajobs.gov/EI/tutorials.asp#icc or on the DON Hiring Reform
website www.public.navy.mil/donhr/Employment/hiringreform/Pages/ToolsAndInformation.aspx. This website
provides:
• Policy and guidance
• Fact sheets on topics and tools such as recruitment, USAJOBS and Application Manager
• Answers to frequently asked questions
Still Need Assistance?
Email the DON Hiring Reform Team at DONhrfaq@navy.mil
OCHR
FACTSHEET
www.public.navy.mil/DONHR/Employment/HiringReform

8. OCHR FACTSHEET
Uploading Documents to USAJOBS
For Employees and Applicants
HIRING REFORM Issued: March 2011
This Fact Sheet: Background
Compares the The Department of the Navy (DON) is committed to improving the applicant experience
benefits of as part of its hiring reform initiative. A key to achieving this objective is transitioning
uploading
from the CHART application system to USAJOBS for all DON job announcements.
documents versus
faxing. When applying to jobs through USAJOBS, applicants are encouraged to upload their
required documents (e.g., resumes, transcripts, veterans documents, certifications etc.)
Provides a list of
references on using the document upload option at the end of the Online Application Questionnaire.
where to find While uploading documents is recommended, faxing instructions are noted in each job
additional opportunity announcement (JOA) in the “How to Apply” section.
information.
Benefits of Uploading Documents
Benefit Uploading Documents Faxing Documents
Reduced Chance Automatically matched and linked to Need to be manually reviewed and
of Error applicant record by VIN and SSN. placed in the correct folder by VIN and
Little possibility of error or delay. SSN. If there is no cover sheet or Form
1203 FX, or if the name, SSN and VIN
are not clear and accurate, delays will
occur and documents will not match.
Improved Quality Image will be clear and crisp. Image may be unclear and degraded.
Increased Applicants can upload documents at Applicants need to remember to go
Convenience the end of the Online Application from their computer to their fax
Questionnaire – either immediately, machine. They must remember to use
or at a later time. the correct cover sheet and fill it out
fully and accurately.
Immediate Available for viewing immediately – Available for viewing typically within 24
Availability not affected by volume because no hours. Wait times may be extended due
human intervention is required. to extremely high volume.
Enhanced Applicants are reminded of the types Applicants might fax unnecessary or
Categorization of documents that are allowed and unrecognized document. Review staff
indicate which type is being determine what folder to put it in.
uploaded, so it goes to the
appropriate folder.
Better Tracking The enhanced document upload The applicant has the fax transmission
Capability option page now shows a detailed confirmation, but no indication that
list of documents received for the documents were actually received and
applicant, and their status (see figure processed properly.
on reverse); documents include:
Faxed documents that have
been Matched
Resumes attached from
USAJOBS Resume Builder
OCHR
FACTSHEET

9. FACTSHEET: Uploading Documents to USAJOBS March 2011
Uploading Documents
The Upload Documents page allows applicants to select the type of document they are uploading (i.e.,
qualifications, resume or veterans documents), search for the file on their computer and upload it. Once the
document is uploaded and the application is submitted, this page also lists the status of each document (e.g.,
received, pending, processed, etc.).
Where to Find Additional Information
Additional information regarding hiring reform can be found on the DON Hiring Reform website
www.public.navy.mil/DONHR/Employment/HiringReform. This website provides:
Policy and official guidance on hiring reform
Fact sheets on topics and tools such as USAJOBS and Application Manager
Answers to frequently asked questions
Toolkits with resources aligned to each step of the hiring process
Still Need Assistance?
More information on the applicant process is available at
www.public.navy.mil/donhr/Employment/hiringreform/Pages/ApplicantToolkit.
Further questions on hiring reform may be sent to the DON Hiring Reform Team at DONhrfaq@navy.mil.
Civilian Careers in the Department of the Navy
Real world challenges, real life rewards OCHR
www.public.navy.mil/DONHR/Employment/HiringReform FACTSHEET
where purpose and patriotism unite.

10. Application Process
USAJOBS – Application Manager
USA STAFFING® —OPM’S AUTOMATED HIRING TOOL FOR FEDERAL AGENCIES

11. Introduction to USAJOBS
USAJOBS is the official job site of the U.S. Federal Government. In USAJOBS you can:
Create an Account Look for a Job Be Informed
• Build and store up • Search by Agency, • Learn how to use
to five distinct Occupation, USAJOBS by
resumes. Grade, Location, accessing their
• Create and save etc. tutorials.
job searches to • View jobs • Learn about the
receive automatic available to the federal hiring
notifications. general public and process.
• Apply for jobs or those available to • Learn about
save them to Federal special hiring
review later. employees. programs.
• Apply to Federal
Agencies.
Application Process • February 2010 2

12. USAJOBS Main Page
To apply for jobs you must have a USAJOBS account. To begin, SIGN IN or
CREATE AN ACCOUNT if you have not done so already.
Application Process • February 2010 3

13. Create an Account
To create an account you
must enter some basic
Personal Information into
the Form Sections.
Application Process • February 2010 4

14. USAJOBS – My Account Area
Once you’ve filled out the basic
profile information and created an
account, you can Build a New
Resume or Upload a New Resume
by selecting one of the options in the
Resumes area.
In your USAJOBS account you can:
•Build or upload a new Resume
•Upload and save Documents
required to support your
application
•Check your Application Status
•Create Job Search Agents
•Review any Saved Jobs
Application Process • February 2010 5

15. Search Jobs
Once you’ve created an
account, built or uploaded
a resume, and uploaded
any supporting documents,
you can begin the job
search.
To search for jobs you can
go to the Search Jobs area
located at the top left or
you can Search Jobs
directly from this page by
using the Keyword and/or
Location options at the top
right of the screen. For
example a keyword search
might include the agency
name or position title
and/or a location such as
Virginia.
Application Process • February 2010 6

16. Job Search Results
The Current Search menu located on the right side of the screen tracks your current search
and provides filters that allow you to further refine your search results. You can remove and
add filters to expand or narrow your search. To open the job announcement, click on the job
title.
Application Process • February 2010 7

17. Job Announcement – Apply Online
Once you’ve located a job you are interested in, reviewed the job announcement and the
How to Apply instructions, click the Apply Online button.
Application Process • February 2010 8

18. Select Resume and Attachment(s)
After you click Apply Online,
you will have the option to
select a Resume and any
supporting documents
(attachments) to be linked to
your application.
Please Note: If you are
updating a previously submitted
application, you must re-submit
your Resume and all applicable
supporting documents.
After you click Apply for this
position now!, USAJOBS will
redirect you to Application
Manager.
Application Process • February 2010 9

19. Transition to USA Staffing® - Application Manager
Application Manager is a separate Federal
system from USAJOBS. It is used by many
Federal agencies to collect online
applications and assessment information for
specific positions.
Application Process • February 2010 10

20. Application Manager
With Application Manager you can:
• Work on, submit, and track your application packages.
• Check the status of each application package (e.g., not submitted,
complete, incomplete)
• Use the Application Package Checklist to keep track of an application’s
requirements.
• View and print your Assessment Questionnaire responses and any of the
documents submitted with an application.
• Select and re-use documents submitted for previous applications in any
new application.
• Review any correspondence sent to you by hiring agencies.
• Review and update your personal information at any time.
Application Process • February 2010 11

21. Application Manager
If you have an
Application Manager
account, you can log
in by entering your
User Name and
Password or if you
don’t already have an
account, you can
create one.
After you first access
Application Manager
from USAJOBS, your
accounts will become
linked and you will not
be required to login to
Application Manager
when redirected from
USAJOBS.
Application Process • February 2010 12

22. Create an Application Manager Account
Follow the screen
prompts to create an
Application Manager
account. Before you
create an account, it is
important to verify that
you don’t already have
one on file.
Enter your email
address to check if you
have an account.
Once you’ve verified
no accounts are found,
click I’m done checking
for accounts to
proceed.
Application Process • February 2010 13

23. Application Manager
The first time you access
Application Manager, you
will be required to enter
your Social Security
Number and your Full
Name. It is extremely
important that you enter
this information accurately
and that it matches the
information provided in
USAJOBS.
If you do not enter the
correct SSN, it will affect
your consideration for this
and future applications.
Application Process • February 2010 14

24. Biographic Data – Eligibility Information
The Biographic Data will be pre-populated with the information you entered
in your USAJOBS account. You may need to complete a few more
informational pages before you begin your Assessment Questionnaire.
The menu on the left tracks your progress as you complete the application.
Application Process • February 2010 15

25. Assessment Questionnaire
The Assessment
Questionnaire is divided into
sections.
The assessment questions
are job specific and change
for each job announcement
and position.
Application Process • February 2010 16

26. ReUse Documents
The upper table displays
the USAJOBS documents
for this application. The
status will be Awaiting
Retrieval from USAJOBS.
Once you submit your
application, the system
will retrieve the
documents.
Once you have uploaded
documents directly into
Application Manager
(explained in the next
page), these documents
will be available for re-use
in a table located on the
lower part of this same
screen.
Application Process • February 2010 17

27. Upload Documents
This section allows you to
upload documents that
may not be in your
USAJOBS account.
Select a document type,
browse, and attach the
document. The system will
confirm the upload was
successful and the
document will be placed in
the Documents On File
table.
Documents uploaded in
this area will be available
in the ReUse Documents
section (previous slide) for
any future applications.
Application Process • February 2010 18

28. Upload Documents
This section provides a Fax
Cover Page for documents
you are unable to upload.
This fax cover page is pre-
populated with the information
required for the fax to be
processed for this specific
vacancy. The fax number is
provided in the How to Apply
section of the announcement.
It is important to remember
that faxed documents must
have this cover page with the
correct information filled in, or
your documents cannot be
associated with this
application.
Application Process • February 2010 19

29. Submit My Answers
Once all required
questions have been
completed, you will be
able to click the Submit
My Answers button to
submit your application.
You must select
Submit My Answers
or your application
will not be received.
If you have skipped any
of the required sections,
you will receive a
warning to go back and
complete any missed
section before you can
submit your answers.
Application Process • February 2010 20

30. Confirmation Message
Once you click the Submit
My Answers button, you will
receive an on-line
confirmation message.
Submitting your
questionnaire responses
may not complete your
application. It is important
that you review the How to
Apply section of the vacancy
announcement to ensure you
comply with all the
requirements for your
application to be considered
as complete.
You may log out or return to
USAJOBS at this point.
Application Process • February 2010 21

31. USAJOBS – Application Status
The Application Status Area of your USAJOBS account serves as the main source of information for
the status of your online applications. You may use the more information link located under the
Application Status column to learn more about the status of your application or view correspondence
sent to you by the hiring agency. This link takes you directly into the Details Tab of Application
Manager for the selected Application Package.
Application Process • February 2010 22

32. Details Page
From the Details Page you can:
• View the Job Announcement
• Change your Answers*
• Add Documents*
• Update Biographic Information
• View/Print Your Answers
• Review Status of your Assessment
and Documents.
• View Messages sent by Hiring
Agency
• View Application Package History
* Changing and resubmitting Answers
or adding documents is permitted
during the open period only. Once the
announcement is closed these
features are no longer available.
Application Process • February 2010 23

33. Checklist Page
The Checklist Tab allows you to perform the same functions as the Details Tab. Also it offers
a simple view of the status of your Assessment Questionnaire and any Required documents.
If the document Status indicates ―Not Received‖ and the document is marked as ―Yes‖
Required, your Application Package Status will indicate: Incomplete.
Application Process • February 2010 24

34. Remember…
Complete Assessment
Carefully review Job Create USAJOBS and Questionnaire in Check your
Announcement and Application Manager Application Manager Application Status
instructions provided Accounts if you and submit all before and after the
in the How to Apply haven’t done so required supporting closing date of the job
section already documents online or announcement
via fax
Application Process • February 2010 25

35. More Information
You may visit USAJOBS’ Information Center – Main Page where you can find tutorials for
using different areas of USAJOBS and information about Federal Employment, Applying for
Federal Jobs, and Job Search, among others.
Application Process • February 2010 26

36. OCHR FACTSHEET
Application Manager
For Employees and Applicants
HIRING REFORM Issued: March 2011
This Fact Sheet: Application Manager
Provides an Application Manager is a system linked to USAJOBS that simplifies the application
overview of the
process and helps applicants manage their applications. Applicants are directed to
Application
Manager system. Application Manager from USAJOBS when the job announcement requires the
completion of an assessment questionnaire. In addition to guiding applicants through
Explains the
assessments, the system provides numerous streamlined features and benefits to the
system’s features
and benefits. applicant. Many federal agencies also use this system to collect applicant information
following the application process.
Describes the
steps for
completing
applications with
System Features
Application Application Manager:
Manager.
Enables applicants to complete, submit and track their application packages
Gives tips for
getting started Guides applicants through completing the assessment questionnaire and
with the system. uploading required documents
Lists references Provides access to previously submitted application packages
for finding Displays application status details
additional
information on Outlines correspondence sent to applicants from hiring agencies
hiring reform.
Benefits to the Applicant
Application Manager allows applicants to:
Easily track the status of each application requirement and stay on top of what
needs to be done through the automated application package checklist
Effectively prepare for interviews by viewing or printing assessment responses
and any of the documents submitted with an application
Apply for new job announcements without starting from scratch by re-using
previously submitted documents and answers to assessments
Use a single tool to review all correspondence sent from hiring agencies
OCHR
FACTSHEET

37. FACTSHEET: Application Manager March 2011
Completing Applications with Application Manager
If the job announcement posted on USAJOBS requires completion of a questionnaire, the applicant is
redirected to Application Manager to complete the questionnaire and finalize their application
To support this, applicants must create an Application Manager account at https://ApplicationManager.gov
When redirected from USAJOBS to Application Manager, both accounts become linked and logging in to
Application Manager is not required; applicants will be taken directly to the appropriate job application page
Follow the instructions in the Navigation Box to complete the application:
o Complete the biographic and eligibility information, and the Assessment Questionnaire
o Upload documents – if not already attached, attach a résumé and other supporting documents
o Submit your answers – review and submit the final application package
To review the status of application packages, go to „My Application Packages‟ on the main page
NOTE: The first time you access Application Manager, you will be required to enter your Social Security
Number and your full name. It is extremely important to enter this information accurately and ensure that it
matches the information provided in USAJOBS (if you do not enter the correct SSN, it will affect your
application consideration).
Getting Started
A step-by-step guide on the application process using USAJOBS and Application Manager is available at
http://www.public.navy.mil/donhr/Employment/HiringReform1/Step%20by%20step%20application%20process%20-
%20USAJOBS%20and%20Application%20Manager%20FINAL.pdf
For questions about applying for particular jobs, please see the agency contact info listed in the “How to
Apply” section of the job announcement on USAJOBS.
For USAJOBS technical assistance, visit www.usajobs.gov/help.asp.
Where to Find Additional Information
Additional information regarding hiring reform can be found on the DON Hiring Reform website
www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx. This website provides:
Fact sheets on the transition to USAJOBS and an employee/applicant checklist
Reference guides on creating a powerful resume and common hiring program categories
Online tools related to USAJOBS and downloading the USAJOBS iPhone app
Answers to frequently asked questions
Still Need Assistance?
Further questions on hiring reform may be sent to the DON Hiring Reform Team at DONhrfaq@navy.mil.
Civilian Careers with the Department of the Navy OCHR
Real World Challenges, Real Life Rewards
www.public.navy.mil/DONHR/Employment/HiringReform
FACTSHEET

38. OCHR FACTSHEET
Application Manager
For Employees and Applicants
HIRING REFORM Issued: March 2011
This Fact Sheet: Application Manager
Provides an Application Manager is a system linked to USAJOBS that simplifies the application
overview of the
process and helps applicants manage their applications. Applicants are directed to
Application
Manager system. Application Manager from USAJOBS when the job announcement requires the
completion of an assessment questionnaire. In addition to guiding applicants through
Explains the
assessments, the system provides numerous streamlined features and benefits to the
system’s features
and benefits. applicant. Many federal agencies also use this system to collect applicant information
following the application process.
Describes the
steps for
completing
applications with
System Features
Application Application Manager:
Manager.
Enables applicants to complete, submit and track their application packages
Gives tips for
getting started Guides applicants through completing the assessment questionnaire and
with the system. uploading required documents
Lists references Provides access to previously submitted application packages
for finding Displays application status details
additional
information on Outlines correspondence sent to applicants from hiring agencies
hiring reform.
Benefits to the Applicant
Application Manager allows applicants to:
Easily track the status of each application requirement and stay on top of what
needs to be done through the automated application package checklist
Effectively prepare for interviews by viewing or printing assessment responses
and any of the documents submitted with an application
Apply for new job announcements without starting from scratch by re-using
previously submitted documents and answers to assessments
Use a single tool to review all correspondence sent from hiring agencies
OCHR
FACTSHEET

39. FACTSHEET: Application Manager March 2011
Completing Applications with Application Manager
If the job announcement posted on USAJOBS requires completion of a questionnaire, the applicant is
redirected to Application Manager to complete the questionnaire and finalize their application
To support this, applicants must create an Application Manager account at https://ApplicationManager.gov
When redirected from USAJOBS to Application Manager, both accounts become linked and logging in to
Application Manager is not required; applicants will be taken directly to the appropriate job application page
Follow the instructions in the Navigation Box to complete the application:
o Complete the biographic and eligibility information, and the Assessment Questionnaire
o Upload documents – if not already attached, attach a résumé and other supporting documents
o Submit your answers – review and submit the final application package
To review the status of application packages, go to „My Application Packages‟ on the main page
NOTE: The first time you access Application Manager, you will be required to enter your Social Security
Number and your full name. It is extremely important to enter this information accurately and ensure that it
matches the information provided in USAJOBS (if you do not enter the correct SSN, it will affect your
application consideration).
Getting Started
A step-by-step guide on the application process using USAJOBS and Application Manager is available at
http://www.public.navy.mil/donhr/Employment/HiringReform1/Step%20by%20step%20application%20process%20-
%20USAJOBS%20and%20Application%20Manager%20FINAL.pdf
For questions about applying for particular jobs, please see the agency contact info listed in the “How to
Apply” section of the job announcement on USAJOBS.
For USAJOBS technical assistance, visit www.usajobs.gov/help.asp.
Where to Find Additional Information
Additional information regarding hiring reform can be found on the DON Hiring Reform website
www.public.navy.mil/donhr/Employment/HiringReform/Pages/ApplicantToolkit.aspx. This website provides:
Fact sheets on the transition to USAJOBS and an employee/applicant checklist
Reference guides on creating a powerful resume and common hiring program categories
Online tools related to USAJOBS and downloading the USAJOBS iPhone app
Answers to frequently asked questions
Still Need Assistance?
Further questions on hiring reform may be sent to the DON Hiring Reform Team at DONhrfaq@navy.mil.
Civilian Careers with the Department of the Navy OCHR
Real World Challenges, Real Life Rewards
www.public.navy.mil/DONHR/Employment/HiringReform
FACTSHEET