The document provides steps to create a map of alumni distribution using an alumni database and mapping tools: 1. Access an alumni database and generate a list of alumni including mailing addresses. 2. Copy the address data into an Excel spreadsheet and remove unnecessary columns. 3. Paste the address data into the BatchGeo mapping tool to geocode the addresses and generate an interactive map showing alumni locations with color-coded density clustering. 4. Zoom and adjust the generated map then take a screenshot to embed the visual alumni distribution map.

1. How to Create a
Map of Alumni
Distribution

2. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
1. Go to
https://www.banweb.mtu.edu/
mtu/mtf/menu/
Click on General Selection

3. Create a Map of Alumni
Steps:
Get list of alumni from General Selection
2. Enter title name and radius - Leave on 100-General Usage – Click Submit

4. Create a Map of Alumni
Steps:
Get list of alumni from General Selection
3. Click on Donor Code: Include ALUM
4. Click on Mailing Address: Include – AA
Scroll to bottom and click SUBMIT

5. Create a Map of Alumni
Steps:
Get list of alumni from General Selection
5. Click Geographic Locations
6. Click SELECT……..a new group of Special Zips

6. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
7. Enter desired ZIP code and
radius (google the city name and
zip code to find zip code if
unknown)
Click SUBMIT

7. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
8. Click Go to the BOTTOM and
Click Update these Zips
9. Click Return to Main parameters

8. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
10. Click Go to the BOTTOM
choose SELECT UPDATE and
DISPLAY radio button
Click SUBMIT

9. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
11. Click Go to the BOTTOM and
click Return

10. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
12. Click show the Link Menu

11. Create a Map of Alumni
Steps:
Get list of alumni from General Selection
13. Click MENU from your newest location

12. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
14. Click on Display a Set – as HTML
Mailing/Adrs data

13. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
15. Click on Start the Display

14. Create a Map of Alumni
Steps:
Get list of alumni from General
Selection
15. Click on Start the Display

15. Create a Map of Alumni
Steps:
Copy addresses into excel
spreadsheet
1. Right click and choose Select
All

16. Create a Map of Alumni
Steps:
Copy addresses into excel
spreadsheet
2. Right Click and choose Copy

17. Create a Map of Alumni
Steps:
Copy addresses into excel
spreadsheet
3. Open new Excel Spreadsheet
4. Right click in cell A1 and click
Paste Special
5. Choose Text and click OK

18. Create a Map of Alumni
Steps:
Copy addresses into excel
spreadsheet
6. Select columns A, C, D, G-J by
holding ctrl and clicking the head
of the columns. Right click and
choose Delete

19. Create a Map of Alumni
Steps:
Copy addresses into excel
spreadsheet
7. Add headers to the three
columns. Address, City, State
8. Highlight all data, right click
and select Copy

20. Create a Map of Alumni
Steps:
Map Addresses with
BatchGeo
Visit
http://www.batchgeo.com/
1. Paste copied data into
website area

21. Create a Map of Alumni
Steps:
Map Addresses with
BatchGeo
Visit
http://www.batchgeo.com/
1. Paste copied data into
website area

22. Create a Map of Alumni
Steps:
Map Addresses with
BatchGeo
Visit
http://www.batchgeo.com/
2. Once pasted, click on
Validate & Set Options

23. Create a Map of Alumni
Steps:
Map Addresses with BatchGeo
3. To enable density colors, click on
Show Advanced Options and
check Enable clustering for high
density markers
4. Click Make Google Map
The geocoder will take a few minutes
depending on the number of
addresses.

24. Create a Map of Alumni
Steps:
Map Addresses with BatchGeo
5. You can zoom in and out of the
created map to get the right
image. Use screen shot grabber
to take an image of the map.
This image can now be used
anywhere you want.

25. You Have Now
Successfully
Created a Map of
Alumni