Importance of Organisation & Staffing

IMPORTANCE OF ORGANISATION
&
STAFFING

By
Manisha Vaghela

vaghela_manisha13@yahoo.com BY: manisha vaghela 1

FLOW THE PRESSANTATION
 INTRODUCTION
 MEANING &DEFINATION
 FEATURES
 IMPORTANCE OF ORGANISATION& STAFFING
 CONCLUSION
 REVIEW OF SUBJECT
 BIBLIOGRAPHY


INTRODUCTION
ORGANISATION
 Organisation are the dominant from
of institution in our society. The
schools that educate us are
organisation , the shop where we buy
our food are organisation, the
companies that make our cars are
organisation , and people that print
our newspaper are organisation.
Organisation pervade all aspect of life
, society as a whole , the economy , as
well as our personal lives.

STAFFING
 In a new enterprise , the staffing function
follow the planning and organisign function .
In the case of running an enterprise, staffing is
a continuous process. So, the manager should
perform this function at all times. The staffing
function includes recruitment, selection,
training, development , transfer, promotion
and compensation of personnel. It is obvious
that the management must ensure a content
availability of sufficient number of efficient
excusive in an enterprise for the efficient
functioning of the enterprise. The selected
personnel should be physically, mentally and
temperamentally fit for the job.

MEANING & DEFINATION
 Meaning of organisation
Organisation is the detailed
arrangement of work and working
conditions in order to perform the
assigned activities in an affective
manner. Organisation can be
compared to a human body. The
human body consists of hands, feet,
eyes, ears, nose, fingers, mouth ,etc.

Continues……
… these parts are performing their
work independently and at the
same time , one part cannot be a
substitute to another .The same
principles can be identified in the
organisation also. The
organisation consists of different
departments. Each department
performs its work independently
and cannot be a substitute to
another.

DEFFINITION OF ORGANISATION
 HANNEY , “Organisation is harmonious adjustment
of specialized parts for the accomplishment of some
common purpose or purpose.”
 MC FARLAND , “An identified group of people
contributing their efforts towards the attainment of
goals is called an organisation.”
 ALLEN, “The process of identifying and grouping the
work is to be performed, defining and delegating
responsibility and authority and establishing
relationship for the purpose of enabling people to
work most effectively together in accomplishing
objective.”


CON…
 MONEY AND REILY, “Organisation is the form of
every human association for the attainment of
common purpose .”
 CHESTER BENNARD, “ A system of co- operative
activities of two or more persons is called
organisation .”


MEANING OF STAFFING
 STAFFING , which is one of the managerial
functions, is concerned with the assessment of the
manpower requirement , recruitment and selection
of personnel , training and development of personnel
and periodic appraisal of the performance of
personnel.


DEFINITION OF STAFFING
 ACCORDING TO KOONTZ AND O’ DONNELL, The
managerial function of staffing involves managing
the organisation structure through proper and
effective selection , appraisal and development of
personnel to fill the roles designed in to the
structure.”
 S. BENJAMIN has defined staffing as “ the process
involved in identifying , assessing, placing ,
evaluating and directing individuals at work.”


Con..
 ACCORDING TO THEO HAINMANN , “Staffing
function is concerned with the placement , growth
and development of all those members of the
organisation whose function is to get things done
through the efforts of other individuals.


Feature of organisation
1. IDENTIFIABLE AGGREGATION OF HUMAN
BEINGS:
Organisation is an identifiable aggregation of
human beings. The identification is possible
because human group is not merely a number of
persons collected at random.
2. DELIBERATE AND CONSCIOUS CRIATION :
Organisation is a deliberately and consciously
created human group . It implies that relationship
between organisation and its members is
contractual .


CON…
3.PURPOSIVE CREATION :
The organisation is a purpose creation , that is , all
the organisation have some objectives or set of
objectives . The objective are mutually agreed upon
by the members of the group.
4.COORDINATION OF ACTIVITIES :
In the organisation , there is a coordination of
closely relevant activities of the members. The
coordination is necessary because all the members
contribute to commonly agreed goals.

CON…
5.STRUCTURE :
The co-ordination of human activities requires a
structure wherein various individuals are fitted . The
structure provides for power centers which
coordinate and control concerted efforts.
6.RATIONALITY:
These characteristics differentiate an organisation
from other social units , such as , community ,
family, clan , friendship group , etc. however , modern
organisations though not all.

IMPORTANCE OF ORGANISATION
 Organisation established relationship among the
various persons working in the organisation , i.e.
between workers and workers ,workers and managers
and managers and managers. Efficient organisation
offer several advantages not only to the organistion
but also to the society at large.
1. OPTIMUM UTILISATION OF RESOURCES:
It ensures optimum utilisation of resources – both
human and physical resources . The resources are
put best possible use wastages are minimised.


CON… CO ORDINATION:
2.ENSURES
It facilities co –ordination . The activities of the
various individuals ,and department are combined
together to accomplish to company goals. Different
department works in close harmony with each
other .
3.FACILITATES EFFECTIVE MANAGEMENT :
A properly designed and balanced organisation
facilitates effective management of the organisation. It
avoids confusion, delays and duplication of work . the
work is systematically divided and grouped into
several section or units, so as to achieve desired
results.

CON…
4.MOTIVATE PERSONNEL :
A sound organisation avoids confusion,
misunderstandings and overlapping of functions ,
and as such employees are motivated to produce
better results. This is mainly because of good
relations existing between the superiors and their
subordinates in the organisation .
5.FACILITATES DELEGATION OF OUTHORITY:
Delegation of authority enable people in the
organisation to work effectively and efficiently .
CON…


Con…
A good organisation structures enables the
superiors to delegate authority to the subordinates .
The superiors are in a position to delegate the
proper degree of authority to the right
subordinates. Without proper delegation , it would not
be possible to conduct the activities of the
organisation smoothly and quickly .


CON…
6.ENCOURAGES INITIATIVE AND INNOVATION:
Due to effective delegation of authority , there is
freedom of self expression. The subordinates are
encouraged to show their initiative , which helps the
organisation to excel and grow . Due to division of
work and specialization , There is speed , accuracy
and neatness in work . Most of all , specialization
leads to innovative ideas .


Con…
7.TECHNOLOGICAL IMPROVEMENTS :
Sound organisation have contributed to the
technological developments . Through their constant
and continuous efforts in the field of research and
development , they have come with new methods ,
new machines , and techniques , which are effectively
introduced in business activities .
8. FACILITATES GROWTH: Good organisation achieves
good progress .this enables the organisation to growth
and diversify. Large progressive firms are the direct
outcome of the success of effective organizing.


IMPORTANCE OF STAFFING
1.EMPHASIS ON HUMAN ELEMENT:
The human force is the most important and productive
asset of any organisation which actually carries out the
functions and productive activities of various departments.
They assert that “ If you want productivity and financial
reward that goes with it, you must treat your workers as
your most important asset.
2. FACILITATES LEADERSHIP:
If the staffing function is properly carried out , it will enable
managers to provide adequate leadership facilities whereby
the individuals can maximize their personal goals along
with effectively contributing to the overall organisation
goals.

CON…
3.FACILITATES CONTROL:
Well trained staff is likely to work in accordance
with plans and the likelihood of divagation in the
actual performance is, therefore, reduced. This
facilitates the controlling function being carried out
by managers .
4.MOTIVATION TO WORK:
Financial rewards to not always motivate a worker to
work . Their acceptance and recognition by the
managers can ,at times, serve to act as better process
of motivation .


CON…
5.INCREASE IN OVERALL EFFECIENCY:
Since all attempts are made to place the right person,
with the right knowledge , at the right place and at
the right time to perform the organisational activities
.There is a likelihood of enhancement in the overall
efficiency of an organisation. If people appointed are
not competent enough to do their jobs.
6.DEVELOPMENT OF PATENTIAL MANAGERS:
Recruiting and selecting people with the best potential,
compensating them and training them helps in the
development of future managers and facilitates the
movement of managerial abilities from the lower to
the higher levels of the organisation.

CON…
7. ENABLES THE ORGANISATIONS TO FACE
COMPETITION:
Modern times of globalization , every enterprise is
facing tough competition both from local and
international competitions. A well staffed
organisation can provides the management with a
framework of policies and procedures suitable for
adapting itself to the competitors policies.


CONCLUSION
ORGANISATION
 The important steps involved in the process of
are, the determination of objectives, the grouping
of activities, assignment of duties to persons,
delegation of authority and creating authority
relationships.


STAFFING
 Staffing which is one of the important managerial
functions is concerned with the assessment of the
manpower requirement and selection of personnel,
training and development of personnel and
periodic appraisal of the performance of the
personnel . Every manager at all levels has the
responsibility for the efficient execution of staffing
function. However , to assist the manager, some of
the staffing functions are assigned to a specialized
agency known as personnel department.


BIBLIOGRAPHY
 PRINCIPLES OF BUSINESS ORGASINATION AND
MANAGEMENT
BY P.N. REDDY AND S.S. GULSHAN
 ESSENTIALS OF MANAGEMENT
P.N. REDDY ,P.C. TRIPATHI, H.R. APPANNAIAN
HIMALAYA PUBLISHING HOUSE
 ORGANISATION BEHAVIOUR
SULTAN CHUND AND SONS
EDUCATIONAL PUBLISHERS NEW DELHI


Con…
 PRINCIPLE OF MANAGEMENT
T.RAMASAMS
HIMALAYA PUBLISHED HOUSE


Importance of Organisation & Staffing

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