1. DECISION DOCUMENT
GENERAL FORMAT
• EXECUTIVE SUMMARY
• SCOPE AND REQUIREMENTS
• OPTIONS CONSIDERED
• COST BENEFIT ANALYSIS
• RESOURCE IMPACT

2. DECISION DOCUMENT
EXECUTIVE SUMMARY
ONE PAGE SUMMARY
• Brief High Level Narrative
• Vendor Ranking Table
• Three Year Cost Projection
• Recommended Solution
APPROVALS PAGE
• Decision Makers/Funding People
• Key Implementers

3. DECISION DOCUMENT
SCOPE AND REQUIREMENTS
• PROJECT SCOPE
- Defines Boundaries
• GENERAL HIGH LEVEL REQUIREMENTS
- General Definitions

4. DECISION DOCUMENT
OPTIONS CONSIDERED
• VENDOR CRITERIA
• REQUIREMENT DESCRIPTIONS
• WEIGHTED REQUIREMENT SCHEME
• VENDOR RANKING
• VENDOR RECOMMENDATION

5. DECISION DOCUMENT
VENDOR CRITERIA
• MUST HAVE REQUIREMENTS
• GO OR NO-GO VENDOR CUTOFF

6. DECISION DOCUMENT
REQUIREMENT DESCRIPTIONS
• MUST HAVE REQUIREMENTS
– Detailed for Evaluation Scores
• MAY INCLUDE NICE-TO-HAVE OPTIONS

7. DECISION DOCUMENT
WEIGHTED REQUIREMENTS SCHEME
• RANK MUST HAVE/DETAILED RQMTS
- Assign numerical weights
• RANK NICE-TO-HAVE OPTIONS
- Assign numerical weights

8. DECISION DOCUMENT
VENDOR RANKING/RECOMMENDATION
• MUST HAVE/DETAILED RQMTS TABLE
- Total by Must Have Rqmts
• MUST HAVE RQMTS SUMMARY TABLE
• RECOMMENDATION

9. DECISION DOCUMENT
COST BENEFIT ANALYSIS
• VENDOR COST COMPARISONS
• THREE YEAR COST PROJECTION
– Return On Investment (ROI)
• COST BENEFITS SUMMARY

10. DECISION DOCUMENT
RESOURCE IMPACT
• PERSONNEL RESOURCES
• COMPUTER RESOURCES
• IMPLEMENTATION PLAN
– RECOMMENDED TEAM
– SCHEDULE OF EVENTS
– POTENTIAL CONFLICTS

11. DECISION DOCUMENT
RESULTS USING THIS METHOD
• HIGHLY EFFECTIVE PROCESS
- General to Specific
• FACILITATES AGREEMENT
- All Organizations Including IT
• DOCUMENTS DIRECTION
- Excellent Communication Tool