Deliver More Information to your SharePoint Solution: Kofax Express and SharePoint
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Did you know that knowledge workers spend an average of 7 hours a week searching for but not finding information? That equates to about $12,000 per employee in lost time and productivity! Learn how to leverage Kofax Express and SharePoint to manage documents and create actionable information - and see real-world customer use cases of success.
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Deliver More Information to your SharePoint Solution: Kofax Express and SharePoint
- 1. Kofax Express and Microsoft SharePoint Deliver More Information to Your SharePoint Solution
- 2. Agenda Capture Market Opportunity Benefits of Scanning and Capture Overview of Kofax Express Use of Microsoft SharePoint Customer Case Studies
- 3. Capture Market Opportunity CIOs top 3 priorities*: Improving business processes Reducing costs Increasing use of information and analytics Scanning and Capture yield two of the three fastest ROIs** Scanning and Capture users report ROI in:** 12 months or less = 39% 18 months or less = 57% 49% 37% 30% 28% 20% 17% 12% 11% 10% 5% 14% Scanning DM Capture Workflow ERM Collaboration Ent Search Forms BPM E-discovery None Which three applications produce the fastest ROI? * Gartner, June 2010 ** AIIM, November 2010
- 4. Amount of important documents still archived in paper form* Capture Market Opportunity * CNN Tech – March 2010 ** AIIM, November 2010 *** The Independent – October 2010 62% Organizations that have deployed content capture**16% Pages printed from mobile devices in 2010*** 12 billion
- 5. Benefits of Scanning Documents have measureable business value Initiate Business Processes Improve Customer Service Complete a Transaction
- 6. Scanning and Capture Deliver Speed Cost VisibilityControl Quality Faster Processes Reduced Costs Transparency Environmental Control Improved Data Quality Better Data
- 7. Replaces manual, error-prone and costly processes Production scanning application For small to medium businesses, or departments in larger enterprises Tightly integrated with Kofax patented VRS technology Benefits Reduces costs Enables records management compliance Easy to deploy and use Low training and startup costs Kofax Express
- 8. Why Kofax Express Ease of Use Fully Capable Proven by the Market Leader Source: The 2011-12 Worldw ide Market for Document Capture Softw are Harvey Spencer and Associates (July 2011)
- 9. Kofax Express and Microsoft SharePoint
- 10. FoundationalECM Supplemental ECM Embrace and Extend Workloads with Partners Kofax Solutions for SharePoint
- 11. Knowledge workers spent on average a combined 7.4 hours a week "searching but not finding information" and "reformatting data from multiple sources." The lost time spent carrying out these inefficient practices equates to nearly $12,000 per employee per year based on average salaries. Managing Documents for Success in the New Business Information Paradigm - October, 2010 What’s the Problem?
- 13. How Can You Be Certain? Information is captured securely and accurately Converted to the right format for storage Sent to the correct SharePoint library Accurate and consistent column data is applied The correct business process is initiated
- 14. The Opportunity Capture is critical to populate SharePoint with intelligent, actionable information to drive: Effective governance Effective collaboration Efficient process automation Business process management (BPM) Enhanced search & business intelligence
- 15. Capture Enabled BPM ROI What payback period would you say you have achieved or are likely to achieve from your investments in scanning and capture? 40% achieve ROI in 12 months or less 74% within 2 years Capture and BPM deliver rapid ROI! AIIM: Using SharePoint for ECM June, 2011
- 16. Classification and Extraction 1. Document scanned by Kofax Express 2. Correct data is automatically extracted using zonalOCR 3. Results are validated 4. Converted to PDF with all the text (searchable) 5. Exported to SharePoint 6. Column data populated automatically
- 17. Demo of Kofax Express with SharePoint
- 18. Process Automation in SharePoint Content Organizer Rules Set rules that act on content placed in the drop-off library Rules are triggered based on column data populated by Kofax SharePoint Workflow Automatically trigger workflows upon creation of new document types Make decisions based on column data populated by Kofax Express
- 19. TotalAgility BPM & Case Management Business Process Management Case Management “Particularly relevant for Microsoft shops, the TotalAgility product leverages Microsoft Office, SharePoint, Dynamics/CRM, and OCS/Lync.” Forrester – Dynamic Case Management Wave (January 2011)
- 20. Customer SharePoint Success Around the Globe • Increased productivity and efficiency by 20%-90% • Saved over £9 million annually • Improved compliance • Improved customerservice • Faster and better business decisions • ROI within 3-12 months
- 23. Created in 1954 Mission “to conserve and enhance the natural beauty, wildlife and cultural heritage of the Park” All building and planning applications within the Park need approval Capture and routing of incoming mail and architecture drawings via SharePoint Exmoor National Park
- 24. Replace a manual, error prone, and time intensive process “…frustrating to the staff.” Improve visibility for the staff “…remove the human element for staff to chase people down for answers.” Get the documents, drawings and data to SharePoint Solution Goals
- 25. Fujitsu fi-6130 Scanners with VRS – Scanning incoming mail A0 Scanners for Architecture Drawings SharePoint with Workflow tracking and routing Solution
- 26. Results Effective process and solution Happier (more efficient) staff Completely automated system with SLA’s and escalations
- 28. UK Borders Agency Immigration System Need to capture Passport/Visa details “Licence” can be revoked if data not held >2,000 students annually Requirement to integrate with SharePoint University of Bristol
- 29. Replace a manual process based upon paper and filing cabinets “…obviously this wasn’t sustainable.” Find a solution to scan and index documents Integration to SharePoint Solution Goals
- 30. Integration with SharePoint and Student Records systems High speed capture, index and export of student data Accelerated indexing process – fast and accurate Solution
- 31. Office look and feel “familiar” to most users Easy to support – no costly training of IT personnel required Easy to configure and deploy Accelerated indexing process – fast and accurate Achieved legal requirements – capture and retention of students passport and visa documentation Results
- 32. For further information, please contact: Bruce Orcutt Director of Product Marketing Phone: +01-949-783-1370 Email: bruce.orcutt@Kofax.com Dean Misenhimer Senior Director of Product Marketing Phone: +01-949-783-1428 Email: dean.misenhimert@Kofax.com