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Women
   on Boards
The Davies Report :
how the landscape
   has changed six
        months on
Women on Boards
         The Davies Report – 6 months on -
         what has been achieved?
         Gender balance in the boardroom – and the wider question of promoting women into
         senior executive roles – has continued to make the headlines since the Davies Report was
         published in February this year. The debate that has followed has raised many issues,
         demonstrating there are no simple answers to the underlying causes, or even agreement
         as to what those causes are.

         What is clear is that there is no shortage of qualified women keen and able to take up
         positions on boards – fourteen of the 21 appointments of women directors to FTSE 100
         boards in the last six months have been appointments of women with no prior FTSE 100
         or FTSE 250 board experience. That begins to meet a major objective of the Davis Report -
         that new talent pools should be explored by chairmen and nomination committees when
         appointing non-executive directors.

         Pinsent Masons has continued its focus on these issues and in this report we look at five
         areas –

         •   What companies have said and done in the last six months - the Cranfield Report into
             progress on the Davies recommendations
         •   The UK Corporate Governance Cose: the impact of the Davies Report - changes to the
             Code to implement the Davies recommendations
         •   Diversity disclosures: changes to the Companies Act - what will have to be disclosed
             from 2012 onwards
         •   The role of the Non-executive Director and the FSA - a focus on NEDs and the merits
             of diversity
         •   Mentoring and Sponsorship - what’s involved and what each can achieve

         Please do get in touch if you would like to attend future events, or share your thoughts
         and experiences on Women on Boards and achieving gender diversity in the boardroom.



                                                                                     Martin Webster
                                                                         Head of Corporate Governance
                                                                   martin.webster@pinsentmasons.com




              “With women making up 60% of graduates coming out of our
         universities, there are compelling business reasons for companies to
                    engage in this debate. Experience in Europe suggests that
           legislation will follow if companies do not themselves address the
                                   issue of gender diversity in the boardroom.”


                                                                                     Martin Webster
                                                                                             Partner




1   WOMEN ON BOARDS
What companies have
said and done in the
last six months
There is still a long way to go and too many companies fail to recognise
the potential of women in leadership positions. We remain optimistic,
however, that the voluntary approach... will deliver the necessary
changes... The best and most forward-thinking businesses are already
putting in place innovative solutions to help women succeed in the
workplace
  Government Foreword to Women on Boards, 6 month Monitoring Report, October 2011

Lord Davies gave FTSE 350 companies six        More important is for a company to decide
months to announce the number of women         its own target, the timeframe within which
directors they are aiming to have by 2013      it can reasonably expect to achieve it, and
and 2015. Cranfield School of Management       to measure and report on progress towards
undertook to monitor the announcements         that goal. A company starting this process
and reactions from those companies and         with an all male board will have a greater
their report, published in mid-October,        task than others and may legitimately set
makes interesting reading.                     itself a target below 25%.

The figures                                    An example of a company which adopted
                                               this approach – but it was the only one –
The headline figures have been well            was Senior plc from the FTSE 250, which
reported: the percentage of women on FTSE      currently has no women directors and set
100 boards has grown to 14.2%, though          itself a target of 15% by 2015. Far from
only 22.5% of all appointments since 1         criticising this response as falling short,
March 2011 were women, compared to the         Cranfield hold it up as an example of a
33% Davies called for. In all, there have      realistic approach which meets the            “The aim of targets
been 21 appointments of women directors        intention behind Davies.                         is for companies
since Davies published his report.                                                            to self-determine
                                               Equally, companies which already have                       what is
In the FTSE 250 the position was worse, with   good female representation might be                     reasonably
only 18% of all new board appointments         expected to aim higher. Davies wanted to       achievable within
being women, giving a total of 8.9% women      see FTSE 100 chairmen aspire to at least                    a given
directors. 28 women were appointed to          25% female representation by 2015 and           timeframe, from
FTSE 250 boards since 1 March.                 Cranfield note that only five companies           a given starting
                                               were ambitious enough to name a 30%            point, and to hold
More encouraging for Davies is the news        target. As 27 already have at least 20%
                                                                                                      themselves
that all-male boards are now a minority in     women directors, the researchers label
                                                                                                 accountable for
the FTSE 250 (while 14 companies in the        this response as disappointing. It may
FTSE 100 have no women).                       also not be enough to satisfy the                      their stated
                                               European Commission which has called                        goals.”
The importance of targets                      for publicly listed companies to commit
                                               to 30% women directors by 2015 and            Women on Boards,
Much of the media focus may have been on       40% by 2020.                                            6 month
these numbers, but the Cranfield report                                                      Monitoring Report,
suggests that the 25% by 2015 target set by    Warm words on diversity might be                  October 2011
Davies is not necessarily sacrosanct.          welcome, the report suggests, but may
                                               achieve little unless supported by


                                                                              WOMEN ON BOARDS               2
measurable targets and clear reporting on        particular the example of BHP Billiton             “It would appear
         progress. Cranfield conclude that an             discussed below.                                          that it was
         absence of these elements "suggests that                                                                         those
         while some companies might have the              Executive appointments                              companies who
         positive intent of addressing the issue of                                                             are already on
         gender diversity on their boards, they may       Of the 21 new women directors in the                     the journey
         lack a credible strategy for doing so".          FTSE 100, three were executive
                                                                                                                     who were
                                                          appointments. In the FTSE 250, two of the
                                                                                                               willing to make
         The changes in the UK Corporate                  28 women who joined company boards did
         Governance Code reported in the next             so in executive roles.                                            the
         section are going to be a catalyst for                                                                  commitment
         change in company reporting. Only 20%            The Davies Report also looked at                        to a target. ”
         of FTSE 100 companies and 7% of the FTSE         positions below board level, calling on
         250 referred to gender diversity in              chief executives to review the percentage        Women on Boards,
         reporting the work of their nomination           of women they aim to have on their                         6 month
         committees.                                      executive committees in 2013 and 2015.           Monitoring Report,
                                                          Cranfield found only four companies in               October 2011
         The talent pool                                  the FTSE 350 who responded. One of
                                                          them was the mining giant Rio Tinto who
         One possible consequence of the Davies           disclosed that they have 14% women in
         push for more female appointments might          senior management and have set a target
         be that the same women who already sit on        of 20% by 2015.
         FTSE 350 boards simply get more offers,
         rather than new women being recruited            Indeed, Cranfield found poor levels of
         (some reports suggest this has happened in       reporting on gender diversity below board
         Norway, as a result of their 40% requirement     level. Only 28% of FTSE 100 companies
         for women directors). Cranfield suggest this     reported on the number of women in
         risk may have been avoided, with 14 of the       senior executive roles and that figure fell to
         21 new FTSE 100 appointments having no           10% for the FTSE 250. As we report below,
         prior experience on a FTSE 350 board.            these disclosures are due to become
                                                          compulsory under changes to the
         The research also looked at the background       Companies Act due in October 2012.
         of those women appointed to FTSE 100
         boards and found that 57% had been in            Cranfield’s report contains a brief case
         finance and 14% were from HR. A further          study of BHP Billiton, the Anglo-Australian
         14% had experience of senior operational         mining group, which currently has 10% of
         positions. Finance and operational roles also    senior management jobs held by women. In
         featured strongly in the FTSE 250.               addition to aiming for 25% women
                                                          directors by 2013, they explain in their
         Cranfield note that a common reason              annual report how each business within
         offered by some boards for a lack of senior      the group has been required to develop and
         women is that their companies operate in a       implement a diversity plan as part of its
         male dominated sector. The researchers’          performance requirements, a factor then
         response is to point out that the FTSE 100       taken into account in assessing bonus
         companies that signed up to the                  remuneration. Progress against measurable
         25%/2015 target include those operating in       objectives for the proportion of women in
         the Mining, Oil & Gas, Automobiles,              senior management, on the board and in
         Engineering, Construction & Materials and        the workforce as a whole is to be disclosed
         Aerospace and Defence sectors. See in            each year.


       “Doing nothing is no longer an option. Boards now need to set targets
       and report on the progress which is being made against those targets.
       Companies which genuinely try to achieve their targets are unlikely to
       be criticised if they fall short. Companies which do nothing could find
                                     themselves being singled out for criticism.”


                                                                                         Justine Howard
                                                                                          Legal Director



3   WOMEN ON BOARDS
The UK Corporate
Governance Code: the
impact of the Davies
Report
The search for board candidates should be conducted, and
appointments made, on merit, against objective criteria and with due
regard for the benefits of diversity on the board, including gender.
                                         Supporting Principle B.2 UK Corporate Governance Code

Adoption of the new Supporting Principle B.2 in       Boards will need to talk about and disclose
2010, with its explicit reference to gender, was a    their policy, objectives and progress on
controversial move for some. With the                 diversity in general - for example, in terms of
subsequent publication of the Davies Report           age, background, race and nationality - as well
and its recommendations for further changes to        as focussing in particular on gender diversity.
the Code, the Financial Reporting Council (which
has responsibility for the Code) consulted on         It will be up to each board to decide which
how these might be achieved. Following that           areas of diversity are relevant to it (the FRC
consultation, the FRC has announced that for          did not want to prescribe a list of every aspect
financial years beginning on or after 1 October       to be covered) but gender was deemed worthy
2012 two amendments will be made to the               of special mention because a lack of women
Code to support the Davies recommendations..          around the boardroom table runs the risk of
                                                      “group think”, as well as suggesting that the
Diversity policy, measurable                          talent pool of eligible women is not being fully
objectives and disclosure on                          exploited. In addition, the FRC suggests there
progress                                              may be a poor understanding of women as
                                                      customers and employees and little
Code Provision B.2.4 already requires the annual      encouragement for aspiring female executives.
report of a premium listed company to describe
the work of the board’s nomination committee,         The second subtle shift from the words used by
the process it uses for board appointments and        Davies appears in the reference to “any
an explanation if either the chairman or a            measurable objectives”. Davies wanted an
non-executive director has been appointed             absolute requirement that companies should
without using head hunters or open advertising.       set measurable objectives as part of their
The amended B.2.4 will add specific                   diversity policy, on the principle that what gets
requirements for disclosure on diversity –            measured gets done. The FRC has taken the
                                                      view that, if the policy is not to be restricted to
A separate section of the annual report should        gender, it is unrealistic to expect companies to
... include a description of the board’s policy on    come up with objectives for a range of diversity
diversity, including gender, any measurable           aspects, and it would be inconsistent to single
objectives that it has set for implementing the       out gender. Instead, companies should be left
policy, and progress on achieving the objectives.     to decide what areas, if any, they think would
                                                      benefit from having a specific objective. If (as
There are two points here where the Code              the Cranfield research would suggest) many
diverges from what Davies recommended. First,         companies are unhappy with targets for women
he asked boards to establish a policy on              directors, they will be relieved that there is to
“boardroom diversity”, but made no specific           be no obligation to introduce them.
reference to gender. The new language here
follows the formula used in the Code’s 2010           In any event, locating these requirements in a
change and refers to “diversity, including gender”.   Code Provision means that companies are free to
                                                      apply them on a “comply or explain” basis: they

                                                                                          WOMEN ON BOARDS   4
can disclose a diversity policy and measurable       Supporting Principle such as this carries no
         objectives and their progress in achieving them,     specific requirement either to explain how its
         or they can explain why they choose not to           terms have been applied (as there is with a Main
         comply with any or all of those elements.            Principle under the Listing Rules), nor to comply
                                                              or explain as with the Code Provisions. A
         The ability to explain non-compliance will not       Supporting Principle just provides additional
         always be an easy option. A credible explanation     guidance on what the Main Principle entails.
         will be difficult if the board has not even
         considered its approach to diversity. A number       The FRC comments that the investors who
         of institutional investors have expressed an         responded to its consultation were strongly in
         interest in what companies are doing on              favour of it, which mirrors recent calls from
         diversity and are likely to challenge poor           investors for increased transparency on
         reasoning. The EU is also keen for regulatory        boardroom evaluations.
         intervention where the quality of explanation is
         unconvincing.                                        What isn’t in the Code
         Board evaluations and gender                         No other changes to the Code are proposed.
         diversity                                            The 30% Club argued for a requirement to set
                                                              and publish a target for women at senior
         The FRC takes the view that diversity, and           management level but, having declined to do
         specifically gender diversity, is a key element in   that for the board, the FRC also passed on that
         ensuring the effectiveness of a board. It follows,   more ambitious request.
         therefore, that the requirement in Main
         Principle B.6 –                                      The consultation on Code changes also asked
                                                              whether more detail should be given as to what
         The board should undertake a formal and              a boardroom diversity policy might contain.
         rigorous annual evaluation of its own                Answers for and against were evenly divided,
         performance and that of its committees and           and in response the FRC has confirmed that it
         individual directors                                 has no current intention of issuing further
                                                              guidance on the topic, but will keep the point
         should include a consideration of the make-up        under review.
         of the board in terms of gender diversity.
                                                              When will these changes take
         Board evaluations continue to be an area many        effect?
         companies struggle with. Whether they are
         purely internal, whether external help is sought,    The October 2012 date for introducing these
         the form they take and how they are reported         changes was chosen to coincide with other
         raise questions each year. The FRC has taken         expected changes to the Code concerning audit
         this opportunity of putting a little flesh on the    committees and re-tendering for audit
         bare bones of Main Principle B.6 by adding a         mandates, as well as new legislation expected
         new Supporting Principle –                           from the government requiring disclosures on
                                                              gender diversity (see below). In the meantime,
         Evaluation of the board should consider the          the FRC has followed Davies’s lead and
         balance of skills, experience, independence and      companies are “strongly encouraged” to treat
         knowledge of the company on the board, its           these Code amendments as applying to earlier
         diversity, including gender, how the board works     accounting periods. For companies with a
         together as a unit, and other factors relevant to    December or March year end, there may
         its effectiveness                                    therefore be some pressure to include these
                                                              disclosures in annual reports for the current
         Note again the reference to “diversity, including    accounting periods, and certainly for the
         gender”, suggesting that other aspects of            following years to 31 December 2012 and 31
         diversity may be relevant and need to be             March 2013.
         assessed. It is also worth remembering that a




       “Davies wasn’t just looking at gender, but the benefits of diversity in all
                                its forms, and the new Code will reflect that”.”



                                                                                                  Linda Jones
                                                                                                      Partner




5   WOMEN ON BOARDS
Diversity disclosures:
changes to the
Companies Act
A further recommendation of the Davies Report       there is a potential difficulty in defining what is
was that listed companies should disclose the      a “senior executive position” and have asked for
proportion of women directors and employees        views on how this might be done. Whatever the
in three areas:                                    definition, and regardless of how big or small the
                                                   resulting group may be, the fact that it is a
   the main board                                 proportion or percentage figure that is asked for
   senior executive positions and                 should meet the Davies objective.
   the workforce as a whole.
                                                   Disclosure of figures for the whole workforce
In September the Government published a            may also be difficult where there is no group
consultation paper, The Future of Narrative        wide HR database, particularly for those
Reporting, which proposes a major change to        companies with overseas operations. The
the current form of narrative reporting in a       suggestion here is that disclosure is made for
company’s Annual Report. The “front end”,          those parts of the business where information is
currently comprising the Business Review and       available, with an explanation of the
Directors’ Report, is to be replaced by            approximate proportion of the global workforce
                                                   the figures relate to. Companies should also
   a Strategic Report which will set out the      name those countries and regions where gender
    company’s strategy and direction and the       information for their operations is not available
    challenges it faces, with high level           or difficult to obtain.
    information on the company’s finances and
    remuneration, and                              These changes are due to be made in time for
                                                   accounting years beginning on or after 1
   an Annual Directors’ Statement which will      October 2012.
    support the Strategic Report with more
    detailed information set out in a prescribed
    layout with standard headings.

As part of these changes, the Government
proposes to include a requirement that the
Strategic Report discloses each year the
proportion of women in the three categories
identified by Davies. They recognise, however,




     “The shake up in the format of the Annual Report scheduled for
      next year is going to be a major exercise for many companies,
              and gathering diversity statistics will be part of that.”



                                                                                         Helen Ridge
                                                                                             Partner




                                                                                       WOMEN ON BOARDS    6
The role of the Non -
         Executive Director and
         the FSA
         The FSA’s focus on NEDs                                          governance, oversight and control
                                                                          the appropriate regulatory framework and
                                                                           requirements.
         Our ARROW visits now focus more on firm’s
         governance mechanisms and the role played by                 The FSA does not expect every non-executive to
         directors, especially NEDs.                                  possess all of these qualities, but each needs to
                                                                      be represented on a board. More particularly,
         FSA Policy Statement 10/15: Effective Corporate Governance
                                                                      not everyone needs to be an industry specialist.
                                                                      What is required is that there is a balance of
         One result of the financial crisis has been a                skills and knowledge across all board members
         renewed focus by regulators on non-executive                 and that each NED possesses a number of these
         directors and what they have, or have not, been              relevant skills. Any shortcomings in terms of
         doing. The Walker Review into corporate                      specialist knowledge of the industry can be
         governance at banks and other large financial                addressed by a tailored induction and a
         institutions identified failings in their challenge          continuing training programme. The FSA takes
         and oversight role. As a result, the Financial               the view that the most effective inductions
         Services Authority has developed a new topic                 include NEDs spending time in the business and
         for its periodic inspections, as evidenced by the            meeting people below board level. To reinforce
         above quotation.                                             the point that lack of industry expertise is not
                                                                      fatal, the regulator is on record as saying –
         There is no comprehensive definition of the role
         of the NED in the FSA’s Handbook and so                      Having a structured [induction] plan can give a firm
         concepts are freely borrowed from the UK                     the confidence to appoint non-financial specialists.
         Corporate Governance Code developed by the
         Financial Reporting Council, a quite separate                Governance in retail firms – feedback from Winter 2010 seminars
         body. (For more on what the Code says on the
         role of the NED, click here.) The drawback of this           All directors of FSA regulated firms need to be
         approach is that some of these borrowings may                approved by the Authority and, as part of its
         miss the point that much of the detail of the                new more intrusive regime of regulation, it will
         Code is not obligatory but rather to be applied              interview those proposed for board positions in
         on a comply or explain basis. If an FSA regulated            the biggest companies and where concerns have
         firm believes that a particular Code Provision is            been raised in smaller firms. Such sessions are
         not appropriate for the way it organises itself              rigorous and need detailed preparation by the
         and that an aim of the Code can be best                      individual in conjunction with the company and
         achieved by another route, it should be free to              its advisers, though the proposed director must
         explain and follow that alternative.                         attend the interview alone. Some have resulted
                                                                      in the FSA indicating that approval is unlikely
         There is, however, some guidance in the FSA’s                and the candidate has withdrawn as a result.
         Fit and Proper Test for Approved Persons on the
         key competencies they would expect from a                    This initial interview is not the end of the
         non-executive director at a regulated firm –                 approval process. NEDs need to be able to
                                                                      demonstrate their credentials on an on-going
            market knowledge                                         basis. The FSA is interested in regular reviews of
            an understanding of the business’s strategy              the effectiveness of individual directors, the
             and business model                                       board and its committees, though, in contrast
            risk management and control                              with the UK Corporate Governance Code, there
            financial analysis and control                           is no preference for externally facilitated
                                                                      evaluations over internal reviews, saying each is
                                                                      “equally valuable”.



7   WOMEN ON BOARDS
The FSA and diversity                                       The FSA has nonetheless put itself on record, in
                                                            its response to the same EU green paper, as
Given the FSA’s interest in good governance, the            opposing quotas which “could raise the risk that
effectiveness of boards and the quality of                  people are appointed just to fulfil the quota,
nonexecutive directors, one might have thought              rather than because they have the right
they would have a view on diversity. If they do,            qualities needed by that board at that time”.
it seems at best luke warm –
                                                            The FSA’s view that diversity brings many
While the FSA does not have a specific equality and         benefits was certainly shared by others during a
diversity objective or have targets for the number of       panel discussion at a Pinsent Masons seminar in
women or other groups being authorised to carry out         early October. Women are seen as more likely to
Significant Influence Function roles, we are                challenge, to ask the penetrating question, and
permitted ... to monitor which groups are                   less likely to accept the status quo. And yet, in
represented among those individuals we approve              an area where risk management is critical, the
and to act as advocates for equality and diversity          financial services sector is particularly short of
generally within the firms that we regulate.                women in senior leadership roles. The more
                                                            forensic, more persistent, approach displayed by
FSA Policy Statement 10/15: Effective Corporate             many women, should be a key attribute for the
                                    Governance              boards of FSA regulated entities.

The conflict the regulator faces stems from the             There is, of course, a balance to be struck
emphasis in the Walker Review and elsewhere                 between, on the one hand, challenging
on competency and a thorough understanding                  colleagues and questioning received opinion
of a firm’s business. To paraphrase crudely:                and, on the other, risking the collegiality and
better to be safe with a board of white, Anglo-             unity of a board. One tip offered at the seminar
Saxon males in late middle age who have                     suggested that a sole woman newly appointed
specific industry expertise, than be sorry with a           to a board should find an ally amongst her male
board, diverse in terms of gender, age and
                                                            colleagues, someone who might also look at the
background, but with some members lacking
                                                            world differently and be prepared to back her up
that comprehensive sectoral experience.
                                                            in the points she makes, or at least to warn
                                                            from experience when another course of action
The FSA recognises the dangers of this
                                                            might achieve better results.
approach. In the same policy statement quoted
above, it said –
                                                            In any event, diversity on a board is about more
                                                            than gender, and diversity at the top of a
Our focus on individuals’ experience and
                                                            business can be a sign of health and strength.
qualifications could increase the conformity and
homogeneity of those at the top of the UK financial         That point led to a question from the floor: was
services industry, with the risk that levels of challenge   a macho, winner-takes-all culture at certain
and alternative points of view are reduced....              banks the root cause of the financial crisis? It
                                                            can’t be denied that most CEOs are men and are
Indeed they share the FRC’s views on the                    likely to have displayed macho traits in their
benefits of diversity –                                     rise to the top. But tempting as such an easy
                                                            analysis might be, the reality is more likely to be
Having a more diverse board may help deliver better         found in a wide variety of behavioural and
regulatory outcomes, as increased diversity produces        economic factors.
a wider range of perspectives, thought and
approaches to solving regulatory problems and can
help avoid the danger of “group think”.

FSA response to EU Commission green paper:
Corporate Governance in Financial Institutions
and Remuneration Policies, 31 August 2010

           “Despite some of its more positive statements, it seems the
               regulator is unlikely to be telling boards they should be
             improving their governance by appointing more women
                                                nonexecutive directors.”


                                                                                                   Tim Dolan
                                                                                                      Partner




                                                                                               WOMEN ON BOARDS    8
Mentoring and
         Sponsorship
         One obstacle to greater diversity in the boardroom is that many
         women do not have access to the role models and champions required
         to succeed at a more senior level.
         At our seminar in early October, we invited            if the two parties feel comfortable with each
         Gillian Wilmot, Anne Boden and Margaret                other and there is a free exchange of ideas.
         Young, three women who have achieved senior
         positions in financial services, to discuss the role   Alternatively, there may be a more formal
         that mentoring and sponsorship can play and            framework to a mentoring relationship, with the
         how to tap into that expertise.                        two parties agreeing a set of expectations and
                                                                objectives and a defined timeframe. Whichever
         Mentoring                                              model is chosen, it has to be bespoke and
                                                                designed specifically for the needs of the
         Mentoring is the transfer of skills and                individual mentee. No one solution will suit all
         knowledge from a highly experienced leader             needs. Indeed, rather than stick with one long
         who has faced similar challenges to a less             term appointment, a change of mentor can be
         experienced individual wanting to progress in          beneficial as the mentee develops and new
         their career. The mentee learns from the               challenges are faced.
         mentor’s successes and mistakes, and receives
         trusted, confidential advice on meeting the            Internal or external
         challenges they encounter and achieving their
         objectives. The mentor provides encouragement,         Should a mentor be internal, an insider at the
         urges persistence and gives reassurance that the       same organisation as the mentee, or is it better
         mentee has the qualities to succeed.                   to find someone external who can take a more
                                                                objective view? As well as empathising with the
         Mentoring needs to be distinguished from               mentee, a mentor will ideally understand the
         coaching. A coach teaches specific skills but          organisation concerned, the way it works, the
         may not have personal experience of the role           personalities involved, its own ambitions and
         concerned. Mentoring can be a much more                the way they are to be achieved, and that may
         informal arrangement, comprising regular               best be done by an internal appointment.
         conversations, swapping of experiences and the         Keeping things in-house will also minimise
         occasional warning or word of caution. Much of         issues with sharing information which might be
         a mentor’s role may consist of listening to the        price-sensitive or at least confidential to the
         mentee talk about the issues they face, their          business (though an external mentor will also
         ambitions and the route they have planned to           be bound by confidentiality and expect to sign
         achieve their aims. That will trigger advice from      an agreement to that effect). An internal
         the mentor’s own career, along with                    mentor can also act as a sponsor for the
         observations from having faced similar                 mentee.
         situations. Such a relationship will develop well




                      "Companies serve their customers and stakeholders best
                        when the leadership team is diverse and where there is
                                                        diversity of thinking."



                                                                                                Gillian Wilmot
                                                                                              Board Mentoring




9   WOMEN ON BOARDS
But there are drawbacks. Internal appointments      A sponsor need not be a mentor – the former
may be more informal and less structured, with      promotes the individual to the powers that be,
the mentor struggling to find the time needed       while the latter advises and encourages the
to devote to the role (attending master classes     individual direct, as discussed above. But an
in effective mentoring can pay real dividends for   internal mentor may broaden the role to act as
an internal mentor). They may also lack outside     a sponsor as well. Discussions with the mentee
experience and independence and be too close        may bring out more fully the qualities the
to the organisation concerned to take a truly       individual possesses and spur the mentor to
objective view. At worst, they may have their       share their knowledge of new talent with
own agenda and interests which can conflict         others. If an organisation puts in place an
with those of the mentee.                           internal mentoring programme, with senior
                                                    individuals pairing up with more junior
Sponsorship                                         executives, talent spotting is bound to result,
                                                    with the best being fast tracked for early
Having a sponsor, someone who speaks up for         promotion.
you, puts your name forward and recommends
your advancement, is important for all, both        Our Panel
men and women. The problem is that most of
us tend to recruit and promote in our own           Gillian Wilmot - founder of
image and, when faced with alternatives, we         BoardMentoring.com and currently a non
follow the easy route of choosing someone like      executive director at Pockit.com and a chair in
us. If the majority of senior roles are held by     the public sector; formerly a director at Next,
men, there is a risk they will sponsor more men     Royal Mail and Admiral Group.
like them and the benefits of diversity are lost.
Older men can, in any event, be understandably      Anne Boden – former chair, Royal Bank of
wary of being seen to sponsor younger women,        Scotland EMEA board for Global Transaction
for fear of the innuendo which may follow. And      Services; previously Chief Information Officer
without a sponsor, an individuals’ progress         and board member at Aon Limited; currently a
within an organisation can be all the more          member of the Board of Governors at Middlesex
difficult.                                          University.

It is one of the attributes of a good leader that   Margaret Young – chairman at Cattles and
they spot tomorrow’s stars early, bring people      Welcome Financial Services (formerly executive
on and promote their cause. Most sponsors will      chairman for a two year period of operational
be internal and are key when seeking to             and financial restructuring); previously senior
progress in the same organisation, but a high       independent director at Unigate and supervisory
profile backer from outside can be equally          board member at Royal Numico NV.
influential when applying for external roles.
Anyone giving a reference is, one hopes, an
effective sponsor.




                                                                                      WOMEN ON BOARDS   10
Appendix


          The Role of the Non-
          Executive Director -
          UK Corporate
          Governance code
          What the Code says                                      being satisfied as to the integrity of financial
                                                                   information
          The UK Corporate Governance Code highlights
                                                                  being satisfied that financial controls and
          the two main features of the role:
                                                                   systems of risk management are robust and
                                                                   defensible
             constructive challenge
             help in developing stratergy                        deciding appropriate levels of remuneration
                                                                   for executive directors
                                         Main Principle A.4
                                                                  a prime role in appointing and removing
          Note the qualifications in each case: challenge          executive directors
          should be constructive and designed to advance
          the debate rather than challenge just for the           a prime role in succession planning
          sake of it; and the role of the non-executive
          directors in strategy is to assist the chief            understanding the views of major
          executive and senior management in their                 shareholders.
          developing of a plan, rather than to claim it as
          their sole preserve.                                 More is said on each of these points in Martin
                                                               Webster’s User’s Guide to the UK Corporate
          Read further into the Code and other roles are       Governance Code which can be downloaded
          assigned to the non-executives on the board          without charge from our website at
          across a range of governance issues –                www.pinsentmasons.com.
             scrutinising the performance of                  UK Corporate Governance Code
              management

             monitoring reporting of the company’s
              performance


          Useful links

          Board Mentoring
          www.boardmentoring.com

          Corporate Heart
          Corporate Heart is a Performance Consultancy which primarily works by developing people to
          enhance results. Pauline Crawford, CEO and her team provide new perspectives on human
          interaction in business, designed to build sustainable growth, success and capability. Their latest
          research addresses “What men think about women at work” www.corporateheart.co.uk

          Cranfield monitoring report

          Downing Street press release
          http://www.number10.gov.uk/news/pm-welcomes-progress-on-women-on-boards/




11   WOMEN ON BOARDS
© Pinsent Masons LLP 2011



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Women On Boards Report 6 Month Review Produced By Pinsent Masons

  • 1. Women on Boards The Davies Report : how the landscape has changed six months on
  • 2. Women on Boards The Davies Report – 6 months on - what has been achieved? Gender balance in the boardroom – and the wider question of promoting women into senior executive roles – has continued to make the headlines since the Davies Report was published in February this year. The debate that has followed has raised many issues, demonstrating there are no simple answers to the underlying causes, or even agreement as to what those causes are. What is clear is that there is no shortage of qualified women keen and able to take up positions on boards – fourteen of the 21 appointments of women directors to FTSE 100 boards in the last six months have been appointments of women with no prior FTSE 100 or FTSE 250 board experience. That begins to meet a major objective of the Davis Report - that new talent pools should be explored by chairmen and nomination committees when appointing non-executive directors. Pinsent Masons has continued its focus on these issues and in this report we look at five areas – • What companies have said and done in the last six months - the Cranfield Report into progress on the Davies recommendations • The UK Corporate Governance Cose: the impact of the Davies Report - changes to the Code to implement the Davies recommendations • Diversity disclosures: changes to the Companies Act - what will have to be disclosed from 2012 onwards • The role of the Non-executive Director and the FSA - a focus on NEDs and the merits of diversity • Mentoring and Sponsorship - what’s involved and what each can achieve Please do get in touch if you would like to attend future events, or share your thoughts and experiences on Women on Boards and achieving gender diversity in the boardroom. Martin Webster Head of Corporate Governance martin.webster@pinsentmasons.com “With women making up 60% of graduates coming out of our universities, there are compelling business reasons for companies to engage in this debate. Experience in Europe suggests that legislation will follow if companies do not themselves address the issue of gender diversity in the boardroom.” Martin Webster Partner 1 WOMEN ON BOARDS
  • 3. What companies have said and done in the last six months There is still a long way to go and too many companies fail to recognise the potential of women in leadership positions. We remain optimistic, however, that the voluntary approach... will deliver the necessary changes... The best and most forward-thinking businesses are already putting in place innovative solutions to help women succeed in the workplace Government Foreword to Women on Boards, 6 month Monitoring Report, October 2011 Lord Davies gave FTSE 350 companies six More important is for a company to decide months to announce the number of women its own target, the timeframe within which directors they are aiming to have by 2013 it can reasonably expect to achieve it, and and 2015. Cranfield School of Management to measure and report on progress towards undertook to monitor the announcements that goal. A company starting this process and reactions from those companies and with an all male board will have a greater their report, published in mid-October, task than others and may legitimately set makes interesting reading. itself a target below 25%. The figures An example of a company which adopted this approach – but it was the only one – The headline figures have been well was Senior plc from the FTSE 250, which reported: the percentage of women on FTSE currently has no women directors and set 100 boards has grown to 14.2%, though itself a target of 15% by 2015. Far from only 22.5% of all appointments since 1 criticising this response as falling short, March 2011 were women, compared to the Cranfield hold it up as an example of a 33% Davies called for. In all, there have realistic approach which meets the “The aim of targets been 21 appointments of women directors intention behind Davies. is for companies since Davies published his report. to self-determine Equally, companies which already have what is In the FTSE 250 the position was worse, with good female representation might be reasonably only 18% of all new board appointments expected to aim higher. Davies wanted to achievable within being women, giving a total of 8.9% women see FTSE 100 chairmen aspire to at least a given directors. 28 women were appointed to 25% female representation by 2015 and timeframe, from FTSE 250 boards since 1 March. Cranfield note that only five companies a given starting were ambitious enough to name a 30% point, and to hold More encouraging for Davies is the news target. As 27 already have at least 20% themselves that all-male boards are now a minority in women directors, the researchers label accountable for the FTSE 250 (while 14 companies in the this response as disappointing. It may FTSE 100 have no women). also not be enough to satisfy the their stated European Commission which has called goals.” The importance of targets for publicly listed companies to commit to 30% women directors by 2015 and Women on Boards, Much of the media focus may have been on 40% by 2020. 6 month these numbers, but the Cranfield report Monitoring Report, suggests that the 25% by 2015 target set by Warm words on diversity might be October 2011 Davies is not necessarily sacrosanct. welcome, the report suggests, but may achieve little unless supported by WOMEN ON BOARDS 2
  • 4. measurable targets and clear reporting on particular the example of BHP Billiton “It would appear progress. Cranfield conclude that an discussed below. that it was absence of these elements "suggests that those while some companies might have the Executive appointments companies who positive intent of addressing the issue of are already on gender diversity on their boards, they may Of the 21 new women directors in the the journey lack a credible strategy for doing so". FTSE 100, three were executive who were appointments. In the FTSE 250, two of the willing to make The changes in the UK Corporate 28 women who joined company boards did Governance Code reported in the next so in executive roles. the section are going to be a catalyst for commitment change in company reporting. Only 20% The Davies Report also looked at to a target. ” of FTSE 100 companies and 7% of the FTSE positions below board level, calling on 250 referred to gender diversity in chief executives to review the percentage Women on Boards, reporting the work of their nomination of women they aim to have on their 6 month committees. executive committees in 2013 and 2015. Monitoring Report, Cranfield found only four companies in October 2011 The talent pool the FTSE 350 who responded. One of them was the mining giant Rio Tinto who One possible consequence of the Davies disclosed that they have 14% women in push for more female appointments might senior management and have set a target be that the same women who already sit on of 20% by 2015. FTSE 350 boards simply get more offers, rather than new women being recruited Indeed, Cranfield found poor levels of (some reports suggest this has happened in reporting on gender diversity below board Norway, as a result of their 40% requirement level. Only 28% of FTSE 100 companies for women directors). Cranfield suggest this reported on the number of women in risk may have been avoided, with 14 of the senior executive roles and that figure fell to 21 new FTSE 100 appointments having no 10% for the FTSE 250. As we report below, prior experience on a FTSE 350 board. these disclosures are due to become compulsory under changes to the The research also looked at the background Companies Act due in October 2012. of those women appointed to FTSE 100 boards and found that 57% had been in Cranfield’s report contains a brief case finance and 14% were from HR. A further study of BHP Billiton, the Anglo-Australian 14% had experience of senior operational mining group, which currently has 10% of positions. Finance and operational roles also senior management jobs held by women. In featured strongly in the FTSE 250. addition to aiming for 25% women directors by 2013, they explain in their Cranfield note that a common reason annual report how each business within offered by some boards for a lack of senior the group has been required to develop and women is that their companies operate in a implement a diversity plan as part of its male dominated sector. The researchers’ performance requirements, a factor then response is to point out that the FTSE 100 taken into account in assessing bonus companies that signed up to the remuneration. Progress against measurable 25%/2015 target include those operating in objectives for the proportion of women in the Mining, Oil & Gas, Automobiles, senior management, on the board and in Engineering, Construction & Materials and the workforce as a whole is to be disclosed Aerospace and Defence sectors. See in each year. “Doing nothing is no longer an option. Boards now need to set targets and report on the progress which is being made against those targets. Companies which genuinely try to achieve their targets are unlikely to be criticised if they fall short. Companies which do nothing could find themselves being singled out for criticism.” Justine Howard Legal Director 3 WOMEN ON BOARDS
  • 5. The UK Corporate Governance Code: the impact of the Davies Report The search for board candidates should be conducted, and appointments made, on merit, against objective criteria and with due regard for the benefits of diversity on the board, including gender. Supporting Principle B.2 UK Corporate Governance Code Adoption of the new Supporting Principle B.2 in Boards will need to talk about and disclose 2010, with its explicit reference to gender, was a their policy, objectives and progress on controversial move for some. With the diversity in general - for example, in terms of subsequent publication of the Davies Report age, background, race and nationality - as well and its recommendations for further changes to as focussing in particular on gender diversity. the Code, the Financial Reporting Council (which has responsibility for the Code) consulted on It will be up to each board to decide which how these might be achieved. Following that areas of diversity are relevant to it (the FRC consultation, the FRC has announced that for did not want to prescribe a list of every aspect financial years beginning on or after 1 October to be covered) but gender was deemed worthy 2012 two amendments will be made to the of special mention because a lack of women Code to support the Davies recommendations.. around the boardroom table runs the risk of “group think”, as well as suggesting that the Diversity policy, measurable talent pool of eligible women is not being fully objectives and disclosure on exploited. In addition, the FRC suggests there progress may be a poor understanding of women as customers and employees and little Code Provision B.2.4 already requires the annual encouragement for aspiring female executives. report of a premium listed company to describe the work of the board’s nomination committee, The second subtle shift from the words used by the process it uses for board appointments and Davies appears in the reference to “any an explanation if either the chairman or a measurable objectives”. Davies wanted an non-executive director has been appointed absolute requirement that companies should without using head hunters or open advertising. set measurable objectives as part of their The amended B.2.4 will add specific diversity policy, on the principle that what gets requirements for disclosure on diversity – measured gets done. The FRC has taken the view that, if the policy is not to be restricted to A separate section of the annual report should gender, it is unrealistic to expect companies to ... include a description of the board’s policy on come up with objectives for a range of diversity diversity, including gender, any measurable aspects, and it would be inconsistent to single objectives that it has set for implementing the out gender. Instead, companies should be left policy, and progress on achieving the objectives. to decide what areas, if any, they think would benefit from having a specific objective. If (as There are two points here where the Code the Cranfield research would suggest) many diverges from what Davies recommended. First, companies are unhappy with targets for women he asked boards to establish a policy on directors, they will be relieved that there is to “boardroom diversity”, but made no specific be no obligation to introduce them. reference to gender. The new language here follows the formula used in the Code’s 2010 In any event, locating these requirements in a change and refers to “diversity, including gender”. Code Provision means that companies are free to apply them on a “comply or explain” basis: they WOMEN ON BOARDS 4
  • 6. can disclose a diversity policy and measurable Supporting Principle such as this carries no objectives and their progress in achieving them, specific requirement either to explain how its or they can explain why they choose not to terms have been applied (as there is with a Main comply with any or all of those elements. Principle under the Listing Rules), nor to comply or explain as with the Code Provisions. A The ability to explain non-compliance will not Supporting Principle just provides additional always be an easy option. A credible explanation guidance on what the Main Principle entails. will be difficult if the board has not even considered its approach to diversity. A number The FRC comments that the investors who of institutional investors have expressed an responded to its consultation were strongly in interest in what companies are doing on favour of it, which mirrors recent calls from diversity and are likely to challenge poor investors for increased transparency on reasoning. The EU is also keen for regulatory boardroom evaluations. intervention where the quality of explanation is unconvincing. What isn’t in the Code Board evaluations and gender No other changes to the Code are proposed. diversity The 30% Club argued for a requirement to set and publish a target for women at senior The FRC takes the view that diversity, and management level but, having declined to do specifically gender diversity, is a key element in that for the board, the FRC also passed on that ensuring the effectiveness of a board. It follows, more ambitious request. therefore, that the requirement in Main Principle B.6 – The consultation on Code changes also asked whether more detail should be given as to what The board should undertake a formal and a boardroom diversity policy might contain. rigorous annual evaluation of its own Answers for and against were evenly divided, performance and that of its committees and and in response the FRC has confirmed that it individual directors has no current intention of issuing further guidance on the topic, but will keep the point should include a consideration of the make-up under review. of the board in terms of gender diversity. When will these changes take Board evaluations continue to be an area many effect? companies struggle with. Whether they are purely internal, whether external help is sought, The October 2012 date for introducing these the form they take and how they are reported changes was chosen to coincide with other raise questions each year. The FRC has taken expected changes to the Code concerning audit this opportunity of putting a little flesh on the committees and re-tendering for audit bare bones of Main Principle B.6 by adding a mandates, as well as new legislation expected new Supporting Principle – from the government requiring disclosures on gender diversity (see below). In the meantime, Evaluation of the board should consider the the FRC has followed Davies’s lead and balance of skills, experience, independence and companies are “strongly encouraged” to treat knowledge of the company on the board, its these Code amendments as applying to earlier diversity, including gender, how the board works accounting periods. For companies with a together as a unit, and other factors relevant to December or March year end, there may its effectiveness therefore be some pressure to include these disclosures in annual reports for the current Note again the reference to “diversity, including accounting periods, and certainly for the gender”, suggesting that other aspects of following years to 31 December 2012 and 31 diversity may be relevant and need to be March 2013. assessed. It is also worth remembering that a “Davies wasn’t just looking at gender, but the benefits of diversity in all its forms, and the new Code will reflect that”.” Linda Jones Partner 5 WOMEN ON BOARDS
  • 7. Diversity disclosures: changes to the Companies Act A further recommendation of the Davies Report there is a potential difficulty in defining what is was that listed companies should disclose the a “senior executive position” and have asked for proportion of women directors and employees views on how this might be done. Whatever the in three areas: definition, and regardless of how big or small the resulting group may be, the fact that it is a  the main board proportion or percentage figure that is asked for  senior executive positions and should meet the Davies objective.  the workforce as a whole. Disclosure of figures for the whole workforce In September the Government published a may also be difficult where there is no group consultation paper, The Future of Narrative wide HR database, particularly for those Reporting, which proposes a major change to companies with overseas operations. The the current form of narrative reporting in a suggestion here is that disclosure is made for company’s Annual Report. The “front end”, those parts of the business where information is currently comprising the Business Review and available, with an explanation of the Directors’ Report, is to be replaced by approximate proportion of the global workforce the figures relate to. Companies should also  a Strategic Report which will set out the name those countries and regions where gender company’s strategy and direction and the information for their operations is not available challenges it faces, with high level or difficult to obtain. information on the company’s finances and remuneration, and These changes are due to be made in time for accounting years beginning on or after 1  an Annual Directors’ Statement which will October 2012. support the Strategic Report with more detailed information set out in a prescribed layout with standard headings. As part of these changes, the Government proposes to include a requirement that the Strategic Report discloses each year the proportion of women in the three categories identified by Davies. They recognise, however, “The shake up in the format of the Annual Report scheduled for next year is going to be a major exercise for many companies, and gathering diversity statistics will be part of that.” Helen Ridge Partner WOMEN ON BOARDS 6
  • 8. The role of the Non - Executive Director and the FSA The FSA’s focus on NEDs  governance, oversight and control  the appropriate regulatory framework and requirements. Our ARROW visits now focus more on firm’s governance mechanisms and the role played by The FSA does not expect every non-executive to directors, especially NEDs. possess all of these qualities, but each needs to be represented on a board. More particularly, FSA Policy Statement 10/15: Effective Corporate Governance not everyone needs to be an industry specialist. What is required is that there is a balance of One result of the financial crisis has been a skills and knowledge across all board members renewed focus by regulators on non-executive and that each NED possesses a number of these directors and what they have, or have not, been relevant skills. Any shortcomings in terms of doing. The Walker Review into corporate specialist knowledge of the industry can be governance at banks and other large financial addressed by a tailored induction and a institutions identified failings in their challenge continuing training programme. The FSA takes and oversight role. As a result, the Financial the view that the most effective inductions Services Authority has developed a new topic include NEDs spending time in the business and for its periodic inspections, as evidenced by the meeting people below board level. To reinforce above quotation. the point that lack of industry expertise is not fatal, the regulator is on record as saying – There is no comprehensive definition of the role of the NED in the FSA’s Handbook and so Having a structured [induction] plan can give a firm concepts are freely borrowed from the UK the confidence to appoint non-financial specialists. Corporate Governance Code developed by the Financial Reporting Council, a quite separate Governance in retail firms – feedback from Winter 2010 seminars body. (For more on what the Code says on the role of the NED, click here.) The drawback of this All directors of FSA regulated firms need to be approach is that some of these borrowings may approved by the Authority and, as part of its miss the point that much of the detail of the new more intrusive regime of regulation, it will Code is not obligatory but rather to be applied interview those proposed for board positions in on a comply or explain basis. If an FSA regulated the biggest companies and where concerns have firm believes that a particular Code Provision is been raised in smaller firms. Such sessions are not appropriate for the way it organises itself rigorous and need detailed preparation by the and that an aim of the Code can be best individual in conjunction with the company and achieved by another route, it should be free to its advisers, though the proposed director must explain and follow that alternative. attend the interview alone. Some have resulted in the FSA indicating that approval is unlikely There is, however, some guidance in the FSA’s and the candidate has withdrawn as a result. Fit and Proper Test for Approved Persons on the key competencies they would expect from a This initial interview is not the end of the non-executive director at a regulated firm – approval process. NEDs need to be able to demonstrate their credentials on an on-going  market knowledge basis. The FSA is interested in regular reviews of  an understanding of the business’s strategy the effectiveness of individual directors, the and business model board and its committees, though, in contrast  risk management and control with the UK Corporate Governance Code, there  financial analysis and control is no preference for externally facilitated evaluations over internal reviews, saying each is “equally valuable”. 7 WOMEN ON BOARDS
  • 9. The FSA and diversity The FSA has nonetheless put itself on record, in its response to the same EU green paper, as Given the FSA’s interest in good governance, the opposing quotas which “could raise the risk that effectiveness of boards and the quality of people are appointed just to fulfil the quota, nonexecutive directors, one might have thought rather than because they have the right they would have a view on diversity. If they do, qualities needed by that board at that time”. it seems at best luke warm – The FSA’s view that diversity brings many While the FSA does not have a specific equality and benefits was certainly shared by others during a diversity objective or have targets for the number of panel discussion at a Pinsent Masons seminar in women or other groups being authorised to carry out early October. Women are seen as more likely to Significant Influence Function roles, we are challenge, to ask the penetrating question, and permitted ... to monitor which groups are less likely to accept the status quo. And yet, in represented among those individuals we approve an area where risk management is critical, the and to act as advocates for equality and diversity financial services sector is particularly short of generally within the firms that we regulate. women in senior leadership roles. The more forensic, more persistent, approach displayed by FSA Policy Statement 10/15: Effective Corporate many women, should be a key attribute for the Governance boards of FSA regulated entities. The conflict the regulator faces stems from the There is, of course, a balance to be struck emphasis in the Walker Review and elsewhere between, on the one hand, challenging on competency and a thorough understanding colleagues and questioning received opinion of a firm’s business. To paraphrase crudely: and, on the other, risking the collegiality and better to be safe with a board of white, Anglo- unity of a board. One tip offered at the seminar Saxon males in late middle age who have suggested that a sole woman newly appointed specific industry expertise, than be sorry with a to a board should find an ally amongst her male board, diverse in terms of gender, age and colleagues, someone who might also look at the background, but with some members lacking world differently and be prepared to back her up that comprehensive sectoral experience. in the points she makes, or at least to warn from experience when another course of action The FSA recognises the dangers of this might achieve better results. approach. In the same policy statement quoted above, it said – In any event, diversity on a board is about more than gender, and diversity at the top of a Our focus on individuals’ experience and business can be a sign of health and strength. qualifications could increase the conformity and homogeneity of those at the top of the UK financial That point led to a question from the floor: was services industry, with the risk that levels of challenge a macho, winner-takes-all culture at certain and alternative points of view are reduced.... banks the root cause of the financial crisis? It can’t be denied that most CEOs are men and are Indeed they share the FRC’s views on the likely to have displayed macho traits in their benefits of diversity – rise to the top. But tempting as such an easy analysis might be, the reality is more likely to be Having a more diverse board may help deliver better found in a wide variety of behavioural and regulatory outcomes, as increased diversity produces economic factors. a wider range of perspectives, thought and approaches to solving regulatory problems and can help avoid the danger of “group think”. FSA response to EU Commission green paper: Corporate Governance in Financial Institutions and Remuneration Policies, 31 August 2010 “Despite some of its more positive statements, it seems the regulator is unlikely to be telling boards they should be improving their governance by appointing more women nonexecutive directors.” Tim Dolan Partner WOMEN ON BOARDS 8
  • 10. Mentoring and Sponsorship One obstacle to greater diversity in the boardroom is that many women do not have access to the role models and champions required to succeed at a more senior level. At our seminar in early October, we invited if the two parties feel comfortable with each Gillian Wilmot, Anne Boden and Margaret other and there is a free exchange of ideas. Young, three women who have achieved senior positions in financial services, to discuss the role Alternatively, there may be a more formal that mentoring and sponsorship can play and framework to a mentoring relationship, with the how to tap into that expertise. two parties agreeing a set of expectations and objectives and a defined timeframe. Whichever Mentoring model is chosen, it has to be bespoke and designed specifically for the needs of the Mentoring is the transfer of skills and individual mentee. No one solution will suit all knowledge from a highly experienced leader needs. Indeed, rather than stick with one long who has faced similar challenges to a less term appointment, a change of mentor can be experienced individual wanting to progress in beneficial as the mentee develops and new their career. The mentee learns from the challenges are faced. mentor’s successes and mistakes, and receives trusted, confidential advice on meeting the Internal or external challenges they encounter and achieving their objectives. The mentor provides encouragement, Should a mentor be internal, an insider at the urges persistence and gives reassurance that the same organisation as the mentee, or is it better mentee has the qualities to succeed. to find someone external who can take a more objective view? As well as empathising with the Mentoring needs to be distinguished from mentee, a mentor will ideally understand the coaching. A coach teaches specific skills but organisation concerned, the way it works, the may not have personal experience of the role personalities involved, its own ambitions and concerned. Mentoring can be a much more the way they are to be achieved, and that may informal arrangement, comprising regular best be done by an internal appointment. conversations, swapping of experiences and the Keeping things in-house will also minimise occasional warning or word of caution. Much of issues with sharing information which might be a mentor’s role may consist of listening to the price-sensitive or at least confidential to the mentee talk about the issues they face, their business (though an external mentor will also ambitions and the route they have planned to be bound by confidentiality and expect to sign achieve their aims. That will trigger advice from an agreement to that effect). An internal the mentor’s own career, along with mentor can also act as a sponsor for the observations from having faced similar mentee. situations. Such a relationship will develop well "Companies serve their customers and stakeholders best when the leadership team is diverse and where there is diversity of thinking." Gillian Wilmot Board Mentoring 9 WOMEN ON BOARDS
  • 11. But there are drawbacks. Internal appointments A sponsor need not be a mentor – the former may be more informal and less structured, with promotes the individual to the powers that be, the mentor struggling to find the time needed while the latter advises and encourages the to devote to the role (attending master classes individual direct, as discussed above. But an in effective mentoring can pay real dividends for internal mentor may broaden the role to act as an internal mentor). They may also lack outside a sponsor as well. Discussions with the mentee experience and independence and be too close may bring out more fully the qualities the to the organisation concerned to take a truly individual possesses and spur the mentor to objective view. At worst, they may have their share their knowledge of new talent with own agenda and interests which can conflict others. If an organisation puts in place an with those of the mentee. internal mentoring programme, with senior individuals pairing up with more junior Sponsorship executives, talent spotting is bound to result, with the best being fast tracked for early Having a sponsor, someone who speaks up for promotion. you, puts your name forward and recommends your advancement, is important for all, both Our Panel men and women. The problem is that most of us tend to recruit and promote in our own Gillian Wilmot - founder of image and, when faced with alternatives, we BoardMentoring.com and currently a non follow the easy route of choosing someone like executive director at Pockit.com and a chair in us. If the majority of senior roles are held by the public sector; formerly a director at Next, men, there is a risk they will sponsor more men Royal Mail and Admiral Group. like them and the benefits of diversity are lost. Older men can, in any event, be understandably Anne Boden – former chair, Royal Bank of wary of being seen to sponsor younger women, Scotland EMEA board for Global Transaction for fear of the innuendo which may follow. And Services; previously Chief Information Officer without a sponsor, an individuals’ progress and board member at Aon Limited; currently a within an organisation can be all the more member of the Board of Governors at Middlesex difficult. University. It is one of the attributes of a good leader that Margaret Young – chairman at Cattles and they spot tomorrow’s stars early, bring people Welcome Financial Services (formerly executive on and promote their cause. Most sponsors will chairman for a two year period of operational be internal and are key when seeking to and financial restructuring); previously senior progress in the same organisation, but a high independent director at Unigate and supervisory profile backer from outside can be equally board member at Royal Numico NV. influential when applying for external roles. Anyone giving a reference is, one hopes, an effective sponsor. WOMEN ON BOARDS 10
  • 12. Appendix The Role of the Non- Executive Director - UK Corporate Governance code What the Code says  being satisfied as to the integrity of financial information The UK Corporate Governance Code highlights  being satisfied that financial controls and the two main features of the role: systems of risk management are robust and defensible  constructive challenge  help in developing stratergy  deciding appropriate levels of remuneration for executive directors Main Principle A.4  a prime role in appointing and removing Note the qualifications in each case: challenge executive directors should be constructive and designed to advance the debate rather than challenge just for the  a prime role in succession planning sake of it; and the role of the non-executive directors in strategy is to assist the chief  understanding the views of major executive and senior management in their shareholders. developing of a plan, rather than to claim it as their sole preserve. More is said on each of these points in Martin Webster’s User’s Guide to the UK Corporate Read further into the Code and other roles are Governance Code which can be downloaded assigned to the non-executives on the board without charge from our website at across a range of governance issues – www.pinsentmasons.com.  scrutinising the performance of UK Corporate Governance Code management  monitoring reporting of the company’s performance Useful links Board Mentoring www.boardmentoring.com Corporate Heart Corporate Heart is a Performance Consultancy which primarily works by developing people to enhance results. Pauline Crawford, CEO and her team provide new perspectives on human interaction in business, designed to build sustainable growth, success and capability. Their latest research addresses “What men think about women at work” www.corporateheart.co.uk Cranfield monitoring report Downing Street press release http://www.number10.gov.uk/news/pm-welcomes-progress-on-women-on-boards/ 11 WOMEN ON BOARDS
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