1. PRESENTATIONS SKILLS
M.S.S.Varadan
Om Consultants (India) Pvt.Ltd.

2. PRESENTATION
Talk about the Audience
Talk about the Previous Speaker
Talk about the Event
Talk about a Moment in History
Talk about the Place
Talk about the point of the Speech
Objective of the Session
(1) Understand the need for good presentations
(2) Understand the benefits and disadvantages
(3) Be aware of your own individual strengths and weeknesses
& choice
Your Style
(4) Be aware of how to connect with the audience
(5) Be able to select and use visaul aids appropriately
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3. PRESENTATION SKILLS
• Qualities of a good Presenter
- Professionalism
- Sincerity
- Knowing the subject well
- Self-confidence
- Empathy
- Respect for the audience
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4. NEED FOR A GOOD PRESENTATION
• Information Needs
- New policies and procedure
- New research & technical Information
• Belief changing
• Belief strengthening
• Action Needs
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5. ELEMENTS OF A GOOD PRESENTATION
• ’s of a good Presentation
* Planning
* Preparation
* Practice
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6. INGREDIENTS FOR THE RIGHT MIX
• You and the audience are clear on the aim
• You understand the needs of the listeners
• You know your subject well and have planned adequately
• You have rehearsed
• You are confident in manner and style
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7. PLANNING
Ask 3 questions
What does your audience expect out of this ?
• What is the goal and purpose of the presentation ?
• What are the results you expect to achieve from the
presentation ?
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8. PREPARATION
Answering the Six Questions
Who is attending ?
• What do they want to hear ?
• Why am I doing this ?
• When am I doing this ?
• Where am I doing this ?
• How can I put my message across ?
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9. • Who is attending ?
Audience Profile
- Demographic - Size, Gender Age, Sex.
- Psychographic - Attitude, values, level of
understanding, motivating factors
• What do they want to hear ?
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10. • Why am I doing this ?
• 3 questions guiding goal analysis
(1) Purpose - to train, inform, persuade, entertain
(2) Stake - Company’s expectations and personal expectation
(3) Results
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11. • When am I doing this ?
- Appropriate time
- Time required for preparation
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12. • Where and how ?
Location : Venue and other arrangements
Mode of Presentation : Lecture, Briefing,
Discussion
Equipment and material required
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13. Six-step approach to preparing for a speech or
presentation
• Define your objective
• Understand the audience
• Decide what to say
• Get organized
• Develop effective visuals
• Rehearse
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14. Presentations
• Talk about the Audience
• Talk about the Previous Speaker
• Talk about the Event
• Talk about a Moment in History
• Talk about the Place
• Talk about the point of the Speech
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15. Tips for Reviewing the Content of Your Presentation
Make sure of the following:
• Your key message supports the objectives of the presentation.
• Arguments you have prepared are well developed and understandable to all members of the
audience.
• The content will convince the audience to agree with you.
• Contrary arguments are effectively neutralized.
• Include only those details that will persuade. If you are not sure about the impact of a
particular detail, leave it out.
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16. Tips for Adding Interest
• Variety in pitch, • Illustrations
time, speed, and • Expert testimony
body language • Statistics
• Personal stories • Charts and graphs
• Analogies • Audience involvement
• Humour • Personal energy and
eye contact
• Examples
• Quotes
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17. Tips on Using Visuals
Open : Help you audience focus on the purpose of the presentation.
Present the agenda : List the key elements of what is to come.
Highlight key points : Use memorable words and phrases, or
illustrate points with charts or graphs.
Review a structured process : Analyze the whole process and
relevant key points.
Close : End with a powerful image of the message you want the audience to
carry away.
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18. Tips for handling Q&A
• Make a clear transition to the Q&A session.
• If the audience is large, repeat the question for the
audience to hear.
• Maintain control of Q&A by rephrasing the question
and giving the answer to the whole group, not only
to the questioner.
• If you don't know the answer to a question, direct
the person to a source for the answer, or offer to get
the answer later.
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19. Tips for handling Q&A (Contd..)
• If you get a hostile question, find out the
reasons for the hostility. Acknowledge valid
points, and reject those that are not
accurate. Then politely move on.
• Don't allow a long-winded questioner to
monopolize the Q&A session. Say, "So that
other people get a chance to talk, let me stop
you there and see if I can answer the
question."
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20. TIPS FOR LIVELY PRESENTATIONS
• FAMOUS QUOTES
• HUMOUR
• ANECDOTES
• STORIES
• TOPICAL EVENTS
• TEAM PRESENTATIONS
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21. BROAD OUTLINE OF PRESENTATION
• Team Introductions (to be done by individual team
members )
• Project overview and goals
• Milestones and deliverables
• Project risks
• Recommendations for mitigating the risks
• Support desired from US team
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22. ORGANIZING THE PRESENTATION
• Clear Objectives
- Presenting background information
- Explaining purpose
• Making a start
- Self introduction
- Giving a good introduction to the topic
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23. • Linking the Parts
- Signposting the organization of a presentation
- Explaining purpose
• Using the right kind of language
- Conversational Style
- Speaking Vs Reading
• Visual Aids
- Using well designed & well presented visual aids
- Using appropriate aids for different sizes of
audience
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24. • Body language
- Using body language effectively to
communicate message clearly
- Avoiding irritating mannerisms
• Finishing Off
- Effective with a “Punch Line”
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25. • Question Time
- Handling question effectively
- Providing for audience “space”
• Putting it all together
- Evaluating effectiveness through feedback
- Review delivery
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26. Tips for E-mail Messaging
• Key message in your subject line to lessen
the risk of your reader's ignoring or
deleting an important message.
• Keep your message short. All pertinent
information on the first screen page.
• Only one topic per e-mail.
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27. Tips for E-mail Messaging (Contd..)
• Edit and spell-check before sending
anything -unless you don't mind looking bad.
• Never send an e-mail message when you're
angry. Ask yourself, "Would I say this to the
person's face?" If the answer is no, then
don't send the message.
• Add the address as the last step before you
click "Send." Reduces the chance that you'll
send an unfinished message.
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