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Oracle Advanced Benefits Webinar Slides
1.
Oracle Advanced Benefits:
Automated In-House Benefits Administration & Online Enrollments Jeff Eaton Practice Manager, Compensation & Benefits 1 © 2009 KBACE Technologies, Inc.
2.
Agenda
• OAB Key Features • Life Event Processing • Online Benefits Enrollment (Employee) • Benefits Administration (Admin) • Q&A 2 © 2009 KBACE Technologies, Inc.
3.
OAB: Automated Benefits
Administration • Oracle Advanced Benefits (OAB), allows for a large degree of Automation while offering flexibility to enforce the business rules required by your enterprise. 3 © 2009 KBACE Technologies, Inc.
4.
Key Features
• Flexible data model helps you manage a wide variety of benefit plans • Helps you maintain enrollment history, capture enrollment changes, and calculate deductions • Life event processing allows you to control who, what, and when benefit changes can be made • Delivered Benefits Self Service enables web based real time enrollment • Enforce complex eligibility rules using eligibility profiles • An eligibility profile is a reusable set of eligibility criteria based on employment and/or indicative data of employees. 4 © 2009 KBACE Technologies, Inc.
5.
Key Features
• Calculate and store multiple rates as applicable for each benefit • Supports a variety of calculation methods (Flat Amount, Compensation Based, Coverage Amount based, etc.) • Supports variable rates to calculate rate variations (Age Based, Employment Category Based, etc.) • Scheduled enrollment processing for annual enrollment and off cycle rate changes • Flexible Credits management • Effective communication with your employees using online instructions and confirmation statements 5 © 2009 KBACE Technologies, Inc.
6.
Key Features
• Delivered tools to minimize implementation time: • Plan Design Copy – a tool to copy or move benefit plans within or between databases • Configuration Workbench – a tool to load enrollments and dependent/beneficiary designations from a spreadsheet • Benefits Service Center – A launch pad for benefit administrator to look up everything benefit-related 6 © 2009 KBACE Technologies, Inc.
7.
Life Event Processing 7
© 2009 KBACE Technologies, Inc.
8.
Life Event Processing
• Benefit changes in OAB can only be done within an enrollment period • Life events can be made to trigger automatically when employment/indicative data changes for an employee • Examples – New Hire, Address Change, Salary Change, Part Time to Full Time, Termination • Delivered batch job picks up and processes all triggered life events. This can be scheduled to run nightly to process life events triggered for that day. • Once processed, the life event stays open for the enrollment period as specified in the configuration. 8 © 2009 KBACE Technologies, Inc.
9.
Life Event Processing
• Employees can enroll/make changes to their benefits within the life event enrollment period • Control what the employees can change during a life event, for each benefit and life event combination • Example - Marriage Life Event; Restrict life insurance benefits, plan changes, and allow only tier changes for Medical, Dental and Vision • Delivered batch job can be scheduled nightly to close the enrollment period once the end date is reached • Specific defaults can be configured for each benefit and life event combination • Use life events to automatically recalculate life insurance coverage amount, rates, etc. when salary changes • Life events can be configured to run automatically in Recalculate-Only mode without opening an enrollment period if the only impact is on rates and coverage amount 9 © 2009 KBACE Technologies, Inc.
10.
Life Event Processing
• OAB allows for employees to initiate certain life events on their own from benefit self service • Examples – Marriage/Add a DP, Birth or Adoption, Divorce/DP Separation, etc. • After adding contacts, employees can change their coverage tier, designate them as dependents and/or beneficiaries • The system can be configured to suspend elections until dependent certifications are received • OAB also supports enrollment certifications for Life insurance plans • Example – Certain changes can be suspended until evidence of insurability is submitted 10 © 2009 KBACE Technologies, Inc.
11.
Employee Online Benefits
Enrollment 11 © 2009 KBACE Technologies, Inc.
12.
Initiating the Enrollment
• Text is configurable • Employees may add dependents and beneficiaries online 12 © 2009 KBACE Technologies, Inc.
13.
Recalculating Benefits Eligibility
• Limit Medical tier display based on contacts 13 © 2009 KBACE Technologies, Inc.
14.
Displaying Instructions 14
© 2009 KBACE Technologies, Inc.
15.
Setting Default Enrollments
• Default enrollments are displayed and can be changed 15 © 2009 KBACE Technologies, Inc.
16.
Updating Enrollments
• Each employee chooses from a specified list based on their eligibility 16 © 2009 KBACE Technologies, Inc.
17.
Configuring Self-Service Pages
• Ability to enable multiple rates for each plan to be displayed 17 © 2009 KBACE Technologies, Inc.
18.
Designating Dependents
• Allows eligibility profiles for dependents 18 © 2009 KBACE Technologies, Inc.
19.
Designating Beneficiaries 19
© 2009 KBACE Technologies, Inc.
20.
Confirming Enrollment 20
© 2009 KBACE Technologies, Inc.
21.
Signature Section
• An optional signature section may be displayed within the Confirmation Statement if desired • The Confirmation Statement button launches a configurable PDF 21 © 2009 KBACE Technologies, Inc.
22.
Benefits Administration (Admin) 22
© 2009 KBACE Technologies, Inc.
23.
Benefits Service Center
• The configurable Desktop Activities dropdown menu options can be linked to all benefit-related forms 23 © 2009 KBACE Technologies, Inc.
24.
Online Administration
• Administrators are able to continue benefits selection process for employee 24 © 2009 KBACE Technologies, Inc.
25.
Questions & Answers
Speaker: Jeff Eaton Email: jeaton@kbace.com Phone: 603-566-5767 Recording & Presentation: http://kbace.com/index.php/events/ webinars/online-archives 25 © 2009 KBACE Technologies, Inc.