Aim: This webinar provides practical guidance for organisations with 100 employees or more on complying with the Arts Council’s environmental reporting requirements. The webinar will include: -Introduction to the Arts Council’s environmental reporting and Julie’s Bicycle. - Setting the scope: realistic targets and recruiting help from across your organisation. - Using the IG Tools as a large organisation – dealing with large amounts of data. - Creating an environmental policy and action plan for a large organisation – creating useful tools for use throughout your organisation. - Industry case study. - Trouble shooting Q&A – your chance to ask the experts about any problems you are having with the environmental reporting process.

1. Today’s topic:
Planning, Engaging, Acting - Specialist advice on Environmental Reporting for
organisations with 100 employees or more
WEBINAR STARTING AT 10 AM

2. Module 3.2 – Planning, Engaging, Acting
Specialist advice on environmental reporting for
organisations with 100 employees or more
Christina Tsiarta, Luke Ramsay and Catherine Langabeer
Julie’s Bicycle

3. Housekeeping

4. Webinar Series
• Weekly webinars for Npos, Mpms, Mdp lead partners and
Bridge Organisations
• Now until May 22nd (reporting deadline is May 31st)
– An introduction to environmental reporting
– Basic training
– Specialist advice, dependent on the nature of your
organisation
– Specialist stakeholder webinars
– Troubleshooting

5. Today’s agenda
• Introduction to Julie’s Bicycle
• Introduction to the Arts Council’s environmental
reporting requirements – what is expected?
• Climate Change and the Arts
• Using the IG Tools & FAQs for large organisations
• Environmental Policies and Action Plans & case study for large
organisations
• Trouble shooting Q&A

6. • Not for profit
• Founded by the music industry, now spanning many creative sectors
• Five years old
• A bridge between sustainability and the creative industries
• Anchored in research
• Not a bike shop

7. What does that look like?
• Working with over 1,000 organisations of all sizes and
types:
Artichoke, Royal Opera House, Manchester Jewish
Museum, Latitude Festival, BALTIC and Live Nation
• Consultancy
• Free online resources
• Networks
• Industry Green (IG) Tools and Certification
• Arts Council partnership

8. Arts Council Requirements
1. Developing an environmental policy and
action plan.
– Notify us using the IG Tools
2. Collecting data on emissions from
energy and water use from April 2012 to
March 2013.
– Submit using the IG Tools
Reporting deadline: 31st May 2013

9. Climate Change and the Arts
Why you will care
Why you ‘should’ care
Why it’s worth it

10. Why you will care
• It’s a business issue, not just an
ethical one
• It can save you money, time
and effort
• It’s not going to go away

11. Why you ‘should’ care
• UK Gov:
– 80% reduction by 2050 on
1990 levels
• Arctic sea ice:
– Melting twice as quickly as
predicted
• Rate of species extinction:
– 100-1,000x higher than
historically ‘normal’
• Temperature rise:
- 5/6ºC warming => ê 5-10%
off global GDP

12. Why it’s worth it
Arts and Culture:
– Have an impact far
beyond their own
footprint
– Enable us to
understand complex
issues
– Have a role to play
in social change

13. What are the IG Tools?
• Set of online carbon calculators
• Specific to cultural sectors
• 3 relevant tools (5 in total):
– Outdoor Events
– Offices
– Venues/Cultural Buildings
• Account for as a minimum:
- Energy
- Water

14. What are the benefits?
• Establish a baseline
– Where do your main impacts come from?
– How do you best focus your reduction efforts?
• Inform your policy and action plan
• Inform your planning => ê£
• Peer comparisons (industry average)

15. IG Tools: FAQs for large organisations
• Complex multi-use buildings or hubs
• Café, restaurants and car parks
• Warehouses and storage units
• Separate meters or sub-meters
• Educational and other workshops
• Multiple performance/exhibition areas
• District Heating System / Combined Heat and Power Plant
• Managing multiple spaces and multiple events
• Multi-site festival or event
• Display Energy Certificates and Carbon Reduction Commitment

16. What is a policy and an action plan?
Environmental Policy
A broad overarching statement of your environmental ambitions,
which provides a framework for day-to-day action.
Action Plan
Detailed and specific document that defines
(i) targets (ii) actions (iii) responsibilities and (iv) deadlines
for achieving environmental improvement and reducing
environmental impacts.

17. What are the benefits?
• Gain organisation-wide support and
clarity of purpose
• Better project management
• A baseline for measuring future success
• Review what is and isn’t working so you can
adapt your approach as you go along
• Greater accountability and transparency
• Really useful for internal and external
communications

18. The Policy: Starting Out
• Understand your environmental impacts as best you can
• Start from what you do
• Consider what control you have
• Monitor year round
• Use the quantitative data gathered
• Can go beyond the scope set by Arts Council England
• Align with policy and documents of governing/funding body

19. The Action Plan: starting out
• Define your objectives and targets (in line with your policy commitments)
• Develop actions to address objectives
• Make your actions SMART
– Specific, Measurable, Attainable, Relevant and Timely
– Decide with colleagues on responsibilities, timescales and deadlines
• Explain what’s left out
• Identify how you will define, review, share and communicate progress

20. Top tips for large organisations
• Align documents with funding/governing body (council or university)
• Identify different stakeholders and relationships
– What are you responsible for?
• Break organisation into its various departments and identify how the EP
and AP involves them
– Marketing and comms; finance; operations/facilities; programming;
procurement and merchandise; food and catering; production; traders;
FOH; artist liaison; etc.
• Set up a green team and nominate green champions
– Forum to develop policies and action plans
– Mechanism to achieve consensus for implementation, development and
innovation
• Consider sector wide networks
– Consider joint energy/waste procurement

21. Case study: Birmingham Museums Trust
Environmental Policy
Mission statement: Governing principles of IG certification
Scope of policy: Main impact areas
Key environmental impacts: Linking actions to impacts and broad
commitments on how to address them
Key ambitions and targets: Overarching ambitions and targets
Review cycle: How frequently and by whom
Signature and date: Chair of the board of trustees and Director

22. Case study: Birmingham Museums Trust
Action Plan

23. Any questions?
• Reporting deadline: 31st May 2013
• Allow 4 – 6 weeks for reporting cycle
to take place within
• support@juliesbicycle.com
• www.juliesbicycle.com - Click on the
NPO Help Centre green circle

24. Further support
• www.juliesbicycle.com
• Practical Guides and Fact sheets
• Case studies
• FAQ’s
• User Guides
• Further webinars
• Phone & email support

25. IG Tools: Help
• To register/sign in: www.ig-tools.com
• Key resources:
www.juliesbicycle.com/resources/ace-npos/ace-ig-tools
– IG Tools User Guide for Arts Council England funded
organisations
– Demo videos
• Email or phone support from Julie’s Bicycle
• Further webinars

26. EP & AP: Help
• www.juliesbicycle.com
• Key resource: Environmental Policy and Action
Plan Guidelines – includes a resource matrix for
developing your actions
• Example policies and plans from other
organisations
• Email or phone support from Julie’s Bicycle
• Further webinars

27. THANK YOU