SlideShare uma empresa Scribd logo
1 de 30
Baixar para ler offline
Project Plan Definition
There are a number of project plan templates available on gantthead.com. Registered
members can download this sample. Premium members can download this sample.
Purpose
The Project Plan formalizes the following:
• Agreement between the Executive Sponsor and Project Manager
• Project purpose
• Business and project goals and objectives
• Scope and expectations
• Roles and responsibilities
• Assumptions and constraints
• Quality Management approach
• Project Management approach
• Ground rules for the project
Components
Each Project Plan component is essentially a work product resulting from
subtasks in the Make Plan Project Management task, but can be revised during
other project management activities. It is important to document all parameters
that will have an impact on the project, its planning and execution.
Author:
Creation Date:
Last Updated: 7/26/2013 05:15:00 PM
Version:
gantthead.com Project Plan Definition
1.1.1. Introduction
Purpose of the Plan
State the purpose of the Project Plan. Indicate in a short statement that the Plan will
provide a definition of the project, including the business goals and objectives. In
addition, state that the Plan is an contract between the Project Manager, Executive
Sponsor, Project Team and other management of the enterprise associated with and/or
affected by the project.
Background Information about the Project
Describe the project history. Include information such as previous initiatives, business
environment changes (may be related to competition, regulation, resource availability),
and the impetus and rationale for the project. Describe, in essence, how the project
came about.
Project Approach
Explain how the various behavioral and team management techniques, methodology
and task structure will be utilized most effectively to meet the requirements and
objectives of the project. State which development path was chosen to complete the
project and the reason for the selection. Identify the “character” of the project
(standard, pathfinder, demonstration, etc.).
©2012 gantthead.com 2
gantthead.com Project Plan Definition
1.1.2. Goals and Objectives
Business Goals and Objectives
Goals and Objectives are defined as follows:
Goal:
A goal is an aspiration of the company that states a direction in which the
company will focus its efforts in support of its mission.
Objective:
Objectives are short-term targets (typically 12-24 months or less) of defined,
measurable achievement.
In the Business Goals and Objectives section, identify the corporate goals and
objectives that the project intends to support, as well as how they are
measured. Some typical business objectives are:
• Decrease costs, errors, reworks by a specific percentage
• Decrease processing or turnaround times by a specific percentage
• Increase productivity or capacity by a specific percentage
• Eliminate backlogs by a specific percentage
• Increase market share by a specific percentage
• Reduce risk by a specific percentage
• Comply with regulatory requirements (avoid fines or penalties)
• Provide better access to data needed for decision making within a specific
time limit
Project Goals and Objectives
State the goals and objectives expected to be achieved as a result of implementing the
project, and describe how meeting them will support the corporate objectives and
goals. Set project objectives by establishing why the project has been commissioned
and what it is expected to achieve for the enterprise. Identify the specific results to be
realized and the benefits to be achieved. Be certain to establish the time frame in which
the objectives are expected to be met. Define a visible method to monitor and measure
progress in meeting the objectives.
©2012 gantthead.com 3
gantthead.com Project Plan Definition
1.1.3. Scope
A clear and concise definition of scope is key to the success of any project. Scope
should describe from a quantitative perspective what is to be accomplished. Its purpose
is to aid in establishing realistic work plans, budgets, schedules, and expectations.
Should identified work arise that falls outside the defined scope, the Project Manager
must either deem the work out of scope and defer it, or expand the scope of the project
to include the work. The latter choice would result in formal changes to the work plan,
resource allocation, budget and/or schedule.
Scope Definition
State specifically what work will be done and which parts of the enterprise will and will
not be included in the project. If the project is part of a phased approach, it may include
deliverables from the previous stage and the scope defined by which objects will be
further defined and developed. Focus on the components identified within the Project
Plan Scope Definition. Define the scope of the project by determining which criteria
constitutes maintenance of the product. This will prevent the occurrence of “scope
creep” and never-ending projects.
Scope definition should identify:
• The architectural components involved
• The parts of the enterprise included in the project
• The enterprise locations to be included
• The types of information handling and their associated technologies to be included
Costs, Benefits and Risks
This is the financial scope of the project. Briefly state the costs and benefits associated
with the project and include a reference to the Project Budget Report and/or Cost
Benefit Analysis Report in the attached Appendix. In the Costs section include the cost
of administrative time, meetings and project management task time.
Include a description of the Risk Management approach to be used on the project and
refer to the Risk Assessment contained in an Project Plan Appendix. The Risk
Management Technique within Architect can provide the foundation for structuring such
an approach.
A Risk Assessment should be performed and the findings should be attached as a
document in the Project Plan Appendix. The Risk Assessment is concerned with
identifying, characterizing, prioritizing and deciding whether to accept the exposure
associated with each risk that threatens the project’s ability to meet its objectives within
schedule and budget. State how often a risk assessment will be performed throughout
the life of the project, the potential impacts on the project’s success, and how the
results and recommended contingencies to manage or mitigate the risks will be
communicated to those interested/involved parties.
State that Risk Reduction is continually performed throughout the life of the project.
Risk Reduction is concerned with developing and executing corrective measures,
monitoring corrections and evaluating their effectiveness. Corrective actions must be
©2012 gantthead.com 4
gantthead.com Project Plan Definition
agreed upon, based on the assessed impact of the risk, the project’s ability to accept
the risk, and the feasibility of mitigating the risk.
Be sure to include the option of using the Project Risk Metric Model within Architect,
which can help the Project Manager assess the overall project risk level. Distinct risk
reduction actions are suggested within the Model that can effectively lower the level of
risk exposure for each type of risk that a project faces.
Project Products/Deliverables List
This is the deliverable scope. Project Products may include formal deliverables as well
as informal concrete results. Include in this section a list of the deliverables and their
contents (if appropriate) to be produced during the project. Detailed descriptions of
each deliverable may be contained within the Appendix. Including a detailed list of
deliverables in the Appendix provides a structured approach that ensures that all
persons involved in the project understand what is expected. The components of the
list should include for each deliverable:
• Stage
• Deliverable Name
• Description
• Acceptance Criteria
• Assigned to (Team Member Name)
• Date(s) in Progress
• Quality Review Date
• Delivery Date
• Acceptance Date
Remember to include project management deliverables, such as the Project Plan and
Work Plan.
Milestones
This is the temporal scope of the project. List and briefly describe significant project
accomplishments that will act as primary checkpoints for the project’s progress and cost
measuring. These are generally the points at which the completion of an activity or
group of activities causes the project to reach a milestone by producing a highly visible
or significant product or result (e.g., equipment delivery, material delivery, review
meeting, approval checkpoint). Not every task completion date in the project will be a
milestone, but every milestone should be tied to a deliverable.
For budgeting purposes and to aid in monitoring project progress, calculate the
percentage of completion that the project should achieve at each major milestone.
Include also the estimated time of completion for each milestone. On large projects, it is
recommended that milestones be within two months of each other. Milestones are
targets that should be met without deviation from the estimate. If they are not met, it is
likely that the project will not finish on time. Ensure that milestones are clearly identified
in the Project Work Plan.
©2012 gantthead.com 5
gantthead.com Project Plan Definition
Impacted Business Areas
This is the organizational scope of the project. Identify business areas that are
impacted during the duration or completion of the project and state how they are
impacted. For example, if the project is an application development project, some
organizations may have to perform processes manually until the new automated
process is implemented. If a business area cannot function at all during the course of
the project, the project timing should be of high priority.
©2012 gantthead.com 6
gantthead.com Project Plan Definition
1.1.4. Assumptions
Briefly describe any assumptions made about the project related to resources, scope,
expectations, schedules, etc. Assumptions should be specific and measurable.
1.1.5. Constraints
Project Constraints
Describe the principal constraints and limitations under which the project must be
conducted, concerning the project environment or parameters (timeframes and
deadlines, funding, skill levels, resource availability, etc.).
Related Projects
List any other projects that are impacted by the project described in the Plan. Managers
of related projects should be kept in the communication loop on all matters related to
this project.
Critical Dependencies
It is essential that the dependencies between related tasks and subtasks be
understood to ensure that tasks are sequenced correctly and that the critical path of a
project is recognized. Indicate that a detailed Project Network-PERT Chart, which
depicts the work dependencies between project tasks, is included in the Project Plan
Appendix.
Determine the relationship between work performed in a given task or subtask with the
work performed in other tasks or subtasks. Identify the predecessor and successor
activities, the nature of the dependency between them and the amount of gap, lag time
or overlap that can occur between the activities. Indicate whether each dependency is
Start to Start, Finish to Finish, Start to Finish or Finish to Start.
Identify any tasks within a related project on which this project is dependent and
describe the relationship. Account for these dependencies in the project risk analysis
and develop contingency plans as needed to circumvent problems arising from project-
to-project dependencies.
©2012 gantthead.com 7
gantthead.com Project Plan Definition
1.1.6. Quality Management Approach
Activity Reviews/Walkthroughs
Identify the types of project reviews and walkthroughs that will be conducted. Include
items such as test plans and test scripts to be reviewed. Indicate when reviews should
occur in relation to other tasks.
Tools and Techniques
List and briefly describe the tools and techniques that will be used on the project to
ensure quality. Tools may include specific software packages for project scheduling,
testing, etc.
Test Approach
Briefly describe the approach that will be used to test the project results prior to putting
them into production. All products developed as a result of the project should be tested.
Performance/Quality Standards
Identify any performance or quality standards that must be met upon approval of the
final results of the project. This may include acceptance criteria for the final work
product.
Quality Management Roles
Define the specific quality management roles and their accompanying responsibilities
that individuals will be assigned to ensure quality on the project. Responsibilities should
include reviewing work products produced by both Project Team members and Project
Managers.
Training
State how the necessary training will be conducted and the approach to evaluate the
training.
©2012 gantthead.com 8
gantthead.com Project Plan Definition
1.1.7. Project Management Approach
Work Breakdown Structure (WBS) Gantt Chart
Include a high-level WBS of the project, highlighting the stages and major tasks that
must be performed to complete the project. Architect: Planner may be used to create a
WBS. Indicate that a detailed WBS is included in the Project Plan Appendix. A Gantt
Chart reflects the project schedule, which is composed of the WBS, the projected dates
each task is to be started and completed, and the resources assigned. The Architect
Process Blueprints provide a standard WBS for a variety of development
methodologies, and may be used intact on a project or customized as required. For
projects that do not adhere to a specific methodology, a new WBS may be created.
Basis of Estimates
State how the metric estimates in the WBS have been generated. Indicate if any
special criteria, such as on-project training, affect the metrics.
Project Effort Estimation
Describe the general approach for resource estimating. Include the following
categories:
• Project Team Members/Administrative Support - generally describe the types of
resources to be used, the quantity of work required from each resource for each
activity, and the rationale for how their time is allocated.
• Projects, Facilities & Equipment - Describe how these resources will be made
available (existing, lease, purchase) and generally describe the timing of outlays.
• End-user Management - Describe the extent to which these resources will be
involved with reference groups, project reviews, etc.
Resource requirements, including an accounting of resource usage over time, should
be included in the Work Plan.
Project Standards
Identify standards agreed to by the Project Team that govern the way in which the
project will be conducted. Such standards include team behavioral norms, status
reporting, staff meetings, product review acceptance criteria, and celebration criteria.
Describe which standards, if any, already exist within the enterprise and are
appropriate for reuse on the project. Such reusable standards typically include project
model management, technology, documentation management and training techniques,
naming conventions, quality assurance, and testing and validation. These may be
standards that are recognized and embraced by the industry as a whole, or those that
are unique to the enterprise.
Project Roles and Responsibilities
Identify specific resources that are required to complete the project. Determine the
availability of the resources and assign them to the project. People are a primary
project resource. The selection of individuals to serve on a project team depends upon:
©2012 gantthead.com 9
gantthead.com Project Plan Definition
• Role requirements
• Availability of the resource
• Methodology and process knowledge
• Technology knowledge
• Current systems knowledge
• Knowledge of the business, business processes and procedures
• Knowledge of preceding project states
• Subject matter expertise
In addition to skilled project team members, project resources include project
workspace and supplies, software, hardware and telecommunications facilities. A chart
depicting such information may be included in the Project Plan Appendix.
Change and Issue Management Approach
Include a description of the issue management approach to be used on the project.
Issues should be tracked for all items that arise during the project but are outside of the
project plan. State that issues will be logged in the Project Impact Report Log, and
explain how they will be handled for resolution. If numerous departments and
organizations within the enterprise are involved in or impacted by the project, indicate
the chain of authority for resolving and escalating issues.
Define the approach to be used to manage any changes to the project scope, timeline,
budget or resources that must be approved by the Executive Sponsor prior to being
incorporated into the Project Plan. Include a copy of a Project Impact Report in the
Project Plan Appendix.
Communications and Control Approach
Describe the roles and responsibilities of each Team Member along with the
communication plan to ensure that Team Members understand what is expected of
them. Describe the mechanism for communicating responsibilities across the Project
Team and within the organization at large (to the extent that it is required).
Develop a specific strategy that promotes communication among Team Members if the
Project Team is geographically dispersed. If the Project Manager is expected to travel
between locations to enhance Team morale and communication, outline this in the Plan
and ensure that such travel is built into the budget and schedule.
Indicate the method for maintaining the Project Plan, including how each Team
Member will report progress specific to each assigned task. Define how often the
Project Manager will update the Plan using the scheduling software. Identify how
progress on the project will be determined and how it will be communicated to those
involved in or impacted by the project. Identify how often status reports will be
distributed and to whom. Determine how often progress meetings will be held and who
is expected to attend. If external contractors are involved in the project, identify how
their performance and progress will be monitored.
©2012 gantthead.com 10
gantthead.com Project Plan Definition
1.1.8. Attachments/Appendices
Any item that is a detailed work product produced while planning the project should be
included as an Attachment or Appendix to the Project Plan. Appendices should
represent detailed levels of information and related documents. Such work products
include, but are not limited to, the following items:
Project Work Plan
This is a detailed WBS of all stages, tasks and subtasks. It includes a Gantt Chart
which shows estimates of how long it will take to complete each subtask, task and
stage, the resources required to complete each task, the task dependencies and
interrelationships, and any special considerations that must be made. When creating
this WBS, use Architect: Planner to specify which role will perform each subtask. All
assumptions and constraints must be taken into consideration. Since scheduling is an
iterative process, the Project Manager must continually review the Project Work Plan
and adjust it based upon ongoing activities and progress achieved.
Project Network-PERT Chart
This is a network diagram showing the work dependencies between project tasks and
subtasks.
Project Team Contact Directory
This is a list of all Team Members and other individuals involved in or impacted by the
project. The list should include their names, physical locations, phone numbers,
alternative contact numbers, User-IDs, Mail Stops, home addresses, titles, and any
other pertinent information that will enable better communication between the impacted
individuals. This list may be produced as a result of Stakeholder Analysis.
Risk Assessment
A Risk Assessment, Risk Reduction Plan and supporting risk documentation should be
included in the Project Plan Appendix.
Project Budget Report/Cost Benefit Analysis Report
If a budget has been approved for the project, attach a copy of the Project Budget
Report in the Appendix for individuals who need to access budget information. A Cost
Benefit Analysis Report should be completed during the planning stage of the project.
The Cost Benefit Analysis and Project Budget Report may contain information on the
same or different items, depending on the project type and scope.
Project Impact Report
A copy of the standard Project Impact Report should be included in the Project Plan
Appendix, to be used by individuals included in or impacted by a project.
©2012 gantthead.com 11
gantthead.com Project Plan Definition
1.1.9. Approvals
Sign-off Sheet
Include a Sign-off Sheet that must be signed by the Project Team, Project Manager,
Executive Sponsor and management of the enterprise associated with the project (i.e.,
Steering Committee, Board of Directors, Internal Reference Group, etc.). The Sign-off
Sheet represents the contract between the project and the business area affected by
the project. A separate sign- Sign-off must be obtained each time the Project Plan is
revised.
©2012 gantthead.com 12
Project Plan
<Name of Project>
Author:
Creation Date:
Last Updated: 7/26/2013 05:15:00 PM
Version:
gantthead.com Project Plan
Table of Contents
Project Plan Definition..................................................................................................1
Purpose...........................................................................................................1
1.1.1. Introduction...................................................................................................................2
Purpose of the Plan........................................................................................2
Background Information about the Project.....................................................2
Project Approach............................................................................................2
1.1.2. Goals and Objectives....................................................................................................3
Business Goals and Objectives......................................................................3
Decrease costs, errors, reworks by a specific percentage............................3
Decrease processing or turnaround times by a specific percentage.............3
Increase productivity or capacity by a specific percentage...........................3
Eliminate backlogs by a specific percentage.................................................3
Increase market share by a specific percentage...........................................3
Reduce risk by a specific percentage............................................................3
Comply with regulatory requirements (avoid fines or penalties)....................3
Provide better access to data needed for decision making within a specific
time limit.............................................................................................................3
Project Goals and Objectives.........................................................................3
1.1.3. Scope............................................................................................................................4
Scope Definition..............................................................................................4
Costs, Benefits and Risks...............................................................................4
Project Products/Deliverables List..................................................................5
Milestones.......................................................................................................5
Impacted Business Areas...............................................................................6
1.1.4. Assumptions.................................................................................................................7
1.1.5. Constraints....................................................................................................................7
Project Constraints.........................................................................................7
Related Projects..............................................................................................7
Critical Dependencies.....................................................................................7
1.1.6. Quality Management Approach...................................................................................8
Activity Reviews/Walkthroughs......................................................................8
Tools and Techniques....................................................................................8
Test Approach.................................................................................................8
Performance/Quality Standards.....................................................................8
Quality Management Roles............................................................................8
Training...........................................................................................................8
1.1.7. Project Management Approach....................................................................................9
©2012 gantthead.com 2
gantthead.com Project Plan
Work Breakdown Structure (WBS) Gantt Chart.............................................9
Basis of Estimates..........................................................................................9
Project Effort Estimation.................................................................................9
Project Standards...........................................................................................9
Project Roles and Responsibilities.................................................................9
Change and Issue Management Approach..................................................10
Communications and Control Approach.......................................................10
1.1.8. Attachments/Appendices...........................................................................................11
Project Work Plan.........................................................................................11
Project Network-PERT Chart........................................................................11
Project Team Contact Directory...................................................................11
Risk Assessment..........................................................................................11
Project Budget Report/Cost Benefit Analysis Report...................................11
Project Impact Report...................................................................................11
1.1.9. Approvals...................................................................................................................12
Sign-off Sheet...............................................................................................12
Table of Contents.........................................................................................................2
Introduction...................................................................................................................5
Purpose of Plan..............................................................................................5
Background Information about the Project.....................................................5
Project Approach............................................................................................5
Goals and Objectives....................................................................................................6
Business Goals and Objectives......................................................................6
Project Goals and Objectives.........................................................................6
Scope Definition..............................................................................................7
Costs, Benefits and Risks..............................................................................7
Project Products/Deliverables List..................................................................8
Milestones.......................................................................................................9
Impacted Business Areas...............................................................................9
Assumptions...............................................................................................................10
Project Assumptions.....................................................................................10
Constraints..................................................................................................................11
Project Constraints.......................................................................................11
Related Projects ..........................................................................................11
Critical Dependencies..................................................................................11
Quality Management Approach..................................................................................12
©2012 gantthead.com 3
gantthead.com Project Plan
Activity Reviews/Walkthroughs....................................................................12
Tools and Techniques..................................................................................12
Test Approach..............................................................................................12
Performance/Quality Standards...................................................................12
Quality Management Roles..........................................................................12
Training.........................................................................................................12
Project Management Approach..................................................................................13
Work Breakdown Structure (WBS) Gantt Chart...........................................13
Basis of Estimates........................................................................................13
Project Effort Estimation...............................................................................13
Project Standards.........................................................................................13
Project Roles and Responsibilities...............................................................13
Communications and Control Approach.......................................................14
Attachments/Appendices............................................................................................15
Appendix A - Project Work Plan...................................................................15
Appendix B - Project Network-PERT Chart..................................................15
Appendix C - Project Team Contact Directory.............................................15
Appendix D - Risk Assessment....................................................................15
Appendix E - Project Budget Report/Cost Benefit Analysis Report.............15
Appendix F - Project Impact Report.............................................................15
Appendix G - Project Resource Requirements Checklist............................16
Approvals....................................................................................................................18
Sign-off Sheet...............................................................................................18
©2012 gantthead.com 4
gantthead.com Project Plan
Introduction
Purpose of Plan
Background Information about the Project
Project Approach
©2012 gantthead.com 5
gantthead.com Project Plan
Goals and Objectives
Business Goals and Objectives
Project Goals and Objectives
©2012 gantthead.com 6
gantthead.com Project Plan
Scope
Scope Definition
Costs, Benefits and Risks
Describe each risk type in the table. For each, determine the cost of the event and the
likelihood that the event might occur. Identify how you will reduce the impact of each
risk event (mitigation).*
Risk Event Cost of
Event
Likelihood
of Event
Mitigation Strategy
*Note: If the Risk Analysis Detail becomes too large and cumbersome, move it to an
Appendix with a reference at this location.
©2012 gantthead.com 7
gantthead.com Project Plan
Project Products/Deliverables List
This worksheet is designed to keep track of all of your project’s deliverables in an orderly fashion. Name and describe each deliverable
and cite the version, phase of the project lifecycle in which it must be delivered, delivery schedule and status. Include the Team Member
who is the point person for either creating the deliverable or making sure it gets completed.
NOTE: You may wish to attach separate sheets that checklist the specific Acceptance Criteria that must be met by a given deliverable.
Stage Deliverable
Name
Description Acceptance
Criteria
Assigned to
(Team
Member
Name)
In Progress
(Date)
Quality
Reviewed
(Date)
Delivered
(Date)
Accepted
(Date)
Initiation
Planning
Requirements
Analysis
Business
Analysis
Design
Implementation
Rollout
Close
©2012 gantthead.com 8
gantthead.com Project Plan
Milestones
Impacted Business Areas
©2012 gantthead.com 9
gantthead.com Project Plan
Assumptions
Project Assumptions
©2012 gantthead.com 10
gantthead.com Project Plan
Constraints
Project Constraints
Related Projects
Critical Dependencies
©2012 gantthead.com 11
gantthead.com Project Plan
Quality Management Approach
Activity Reviews/Walkthroughs
Tools and Techniques
Test Approach
Performance/Quality Standards
Quality Management Roles
Training
©2012 gantthead.com 12
gantthead.com Project Plan
Project Management Approach
Work Breakdown Structure (WBS) Gantt Chart
Basis of Estimates
Project Effort Estimation
Project Standards
Project Roles and Responsibilities
Detailed Roles and Responsibilities Definitions Chart*
Role Responsibility
Project Team Member
*Note: If the Detailed Roles and Responsibilities Definitions Chart becomes too
large and cumbersome, move it to an Appendix with a reference at this location.
©2012 gantthead.com 13
gantthead.com Project Plan
Change and Issue Management Approach
Communications and Control Approach
©2012 gantthead.com 14
gantthead.com Project Plan
Attachments/Appendices
Appendices may include, but are not limited to, the following items:
Appendix A - Project Work Plan
Appendix B - Project Network-PERT Chart
Appendix C - Project Team Contact Directory
Appendix D - Risk Assessment
Appendix E - Project Budget Report/Cost Benefit Analysis Report
Appendix F - Project Impact Report
©2012 gantthead.com 15
gantthead.com Project Plan
Appendix G - Project Resource Requirements Checklist
Project Requirements Checklist
Item Quantity When
Required?
Availability
Secured?
For How
Long?
Comments/
Action
Human Resources
Core Team Members
Part-time Team
Members
Technical Specialists
Business Experts
Current Systems
Experts
Business Sponsors
Consultants
Training Resources
Support staff
Physical Resources
Project Workspace &
Supplies:
• Office Space
• Meeting Rooms
• Office Furniture
• Office Supplies
Software:
• Word Processor
• Project
Management Tool
• Spreadsheet Tool
• Graphics Tool
• Presentation Tool
• Methodology
• Application
Development
Tools
• Project Repository
Hardware:
• PCs (configured)
• Network
• Servers
Telecommunication
Facilities:
• Fax Machines
• Internet Access
©2012 gantthead.com 16
gantthead.com Project Plan
Project Requirements Checklist
Item Quantity When
Required?
Availability
Secured?
For How
Long?
Comments/
Action
• Tele-/Video-
Conferencing
• Phones
©2012 gantthead.com 17
gantthead.com Project Plan
Approvals
Sign-off Sheet
I have read the above Project Plan and will abide by its terms and conditions and
pledge my full commitment and support for the project.
Executive Sponsor: Date:
Project Manager: Date:
Project Team Member: Date:
Project Team Member: Date:
Project Team Member: Date:
Project Team Member: Date:
Enterprise Manager: Date:
Enterprise Manager: Date:
Enterprise Manager: Date:
©2012 gantthead.com 18

Mais conteúdo relacionado

Mais procurados

PMP GLOSSARY
PMP GLOSSARYPMP GLOSSARY
PMP GLOSSARYSoumya De
 
7 cost managmenet
7 cost managmenet7 cost managmenet
7 cost managmenetAla Ibrahim
 
PMBOK_5th_Initiating Process Group -
PMBOK_5th_Initiating Process Group -PMBOK_5th_Initiating Process Group -
PMBOK_5th_Initiating Process Group -Hossam Maghrabi
 
Pre planning for large ERP/CRM initiative
Pre planning for large ERP/CRM  initiativePre planning for large ERP/CRM  initiative
Pre planning for large ERP/CRM initiativesureshgk
 
10 me667 chap6 performance measures
10 me667 chap6 performance measures10 me667 chap6 performance measures
10 me667 chap6 performance measuresPavan Kumar
 
Basics of Project Planning
Basics of Project PlanningBasics of Project Planning
Basics of Project PlanningZilicus
 
BPP Training on Project Management - Day 1
BPP Training on Project Management - Day 1BPP Training on Project Management - Day 1
BPP Training on Project Management - Day 1Imoh Etuk
 
03 project management processes for a project
03  project management processes for a project03  project management processes for a project
03 project management processes for a projectAla Ibrahim
 
10 me667 chap2 project management
10 me667 chap2 project management10 me667 chap2 project management
10 me667 chap2 project managementPavan Kumar
 
Project Execution and PM Elements
Project Execution and PM ElementsProject Execution and PM Elements
Project Execution and PM Elementsharoldtaylor1113
 
Corporate Governance to Project Governance
Corporate Governance to Project GovernanceCorporate Governance to Project Governance
Corporate Governance to Project GovernanceRichard_01
 
Introduction to Project Management
Introduction to Project ManagementIntroduction to Project Management
Introduction to Project ManagementKris Kimmerle
 
Project management chapter 4 - project integration management-1
Project management   chapter 4 - project integration management-1Project management   chapter 4 - project integration management-1
Project management chapter 4 - project integration management-1Eduardo Antero
 

Mais procurados (20)

PMP GLOSSARY
PMP GLOSSARYPMP GLOSSARY
PMP GLOSSARY
 
7 cost managmenet
7 cost managmenet7 cost managmenet
7 cost managmenet
 
PMBOK_5th_Initiating Process Group -
PMBOK_5th_Initiating Process Group -PMBOK_5th_Initiating Process Group -
PMBOK_5th_Initiating Process Group -
 
Project mgmt.
Project mgmt.Project mgmt.
Project mgmt.
 
Pre planning for large ERP/CRM initiative
Pre planning for large ERP/CRM  initiativePre planning for large ERP/CRM  initiative
Pre planning for large ERP/CRM initiative
 
4 integration
4 integration4 integration
4 integration
 
10 me667 chap6 performance measures
10 me667 chap6 performance measures10 me667 chap6 performance measures
10 me667 chap6 performance measures
 
Basics of Project Planning
Basics of Project PlanningBasics of Project Planning
Basics of Project Planning
 
BPP Training on Project Management - Day 1
BPP Training on Project Management - Day 1BPP Training on Project Management - Day 1
BPP Training on Project Management - Day 1
 
Project management-CH 4
Project management-CH 4Project management-CH 4
Project management-CH 4
 
03 project management processes for a project
03  project management processes for a project03  project management processes for a project
03 project management processes for a project
 
10 me667 chap2 project management
10 me667 chap2 project management10 me667 chap2 project management
10 me667 chap2 project management
 
Project Execution and PM Elements
Project Execution and PM ElementsProject Execution and PM Elements
Project Execution and PM Elements
 
Corporate Governance to Project Governance
Corporate Governance to Project GovernanceCorporate Governance to Project Governance
Corporate Governance to Project Governance
 
PM 01 - Introduction to Project Management
PM 01 - Introduction to Project ManagementPM 01 - Introduction to Project Management
PM 01 - Introduction to Project Management
 
The Process of Project Selection
The Process of Project SelectionThe Process of Project Selection
The Process of Project Selection
 
Practical project management based on PMBOK5
Practical project management based on PMBOK5Practical project management based on PMBOK5
Practical project management based on PMBOK5
 
Introduction to Project Management
Introduction to Project ManagementIntroduction to Project Management
Introduction to Project Management
 
Project Execution
Project ExecutionProject Execution
Project Execution
 
Project management chapter 4 - project integration management-1
Project management   chapter 4 - project integration management-1Project management   chapter 4 - project integration management-1
Project management chapter 4 - project integration management-1
 

Semelhante a New projectplandefinition1

Scope and Time Management
Scope and Time ManagementScope and Time Management
Scope and Time ManagementSabrinaScott22
 
Project Manager Primer
Project Manager PrimerProject Manager Primer
Project Manager PrimerTom Cremins
 
Software Project Management | An Overview of the Software Project Management
Software Project Management | An Overview of the Software Project ManagementSoftware Project Management | An Overview of the Software Project Management
Software Project Management | An Overview of the Software Project ManagementAhsan Rahim
 
Project Plan Development - A FlackVentures Training Example
Project Plan Development - A FlackVentures Training ExampleProject Plan Development - A FlackVentures Training Example
Project Plan Development - A FlackVentures Training ExampleKate Pynn
 
PROJECT SCOPE MANAGEMENT GUIDE 2021
PROJECT SCOPE MANAGEMENT GUIDE 2021PROJECT SCOPE MANAGEMENT GUIDE 2021
PROJECT SCOPE MANAGEMENT GUIDE 2021Sprintzeal
 
Article-How to Write a Project Charter
Article-How to Write a Project CharterArticle-How to Write a Project Charter
Article-How to Write a Project Charterjaydeep chaurasia
 
CMGT 410 Week 1 Supporting Activity
CMGT 410 Week 1 Supporting ActivityCMGT 410 Week 1 Supporting Activity
CMGT 410 Week 1 Supporting Activitytmschaf
 
Schedule Development - Diploma in Project Management
Schedule Development - Diploma in Project Management Schedule Development - Diploma in Project Management
Schedule Development - Diploma in Project Management danieljohn810
 
Project management-plan
Project management-planProject management-plan
Project management-planTran Tien
 
ICB Competence, Project Standards
ICB Competence, Project StandardsICB Competence, Project Standards
ICB Competence, Project StandardsUjjwal Joshi
 
Assignment 1AgileProjectCharterTemplateExample.pdfC Examp.docx
Assignment 1AgileProjectCharterTemplateExample.pdfC Examp.docxAssignment 1AgileProjectCharterTemplateExample.pdfC Examp.docx
Assignment 1AgileProjectCharterTemplateExample.pdfC Examp.docxtrippettjettie
 
Welcome to My Presentation Project Planning Phase.pptx
Welcome to My Presentation Project Planning Phase.pptxWelcome to My Presentation Project Planning Phase.pptx
Welcome to My Presentation Project Planning Phase.pptxssuser060f5f2
 
Project Plan template
Project Plan templateProject Plan template
Project Plan templateDemand Metric
 
PROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docx
PROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docxPROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docx
PROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docxwkyra78
 
Fundamentals of project management july 7, 2012 revised
Fundamentals of project management july 7, 2012 revisedFundamentals of project management july 7, 2012 revised
Fundamentals of project management july 7, 2012 revisedgorby626
 
Project Management Plan Templatewww.ProjectManagementDocs.com.docx
Project Management Plan Templatewww.ProjectManagementDocs.com.docxProject Management Plan Templatewww.ProjectManagementDocs.com.docx
Project Management Plan Templatewww.ProjectManagementDocs.com.docxbriancrawford30935
 
BSBPMG522 Undertake project work1HousekeepingE.docx
BSBPMG522 Undertake project work1HousekeepingE.docxBSBPMG522 Undertake project work1HousekeepingE.docx
BSBPMG522 Undertake project work1HousekeepingE.docxcurwenmichaela
 
BSBPMG522 Undertake project work1Housekeeping.docx
BSBPMG522 Undertake project work1Housekeeping.docxBSBPMG522 Undertake project work1Housekeeping.docx
BSBPMG522 Undertake project work1Housekeeping.docxjasoninnes20
 

Semelhante a New projectplandefinition1 (20)

Assignment
Assignment Assignment
Assignment
 
Scope and Time Management
Scope and Time ManagementScope and Time Management
Scope and Time Management
 
Project Manager Primer
Project Manager PrimerProject Manager Primer
Project Manager Primer
 
Software Project Management | An Overview of the Software Project Management
Software Project Management | An Overview of the Software Project ManagementSoftware Project Management | An Overview of the Software Project Management
Software Project Management | An Overview of the Software Project Management
 
Project Plan Development - A FlackVentures Training Example
Project Plan Development - A FlackVentures Training ExampleProject Plan Development - A FlackVentures Training Example
Project Plan Development - A FlackVentures Training Example
 
PROJECT SCOPE MANAGEMENT GUIDE 2021
PROJECT SCOPE MANAGEMENT GUIDE 2021PROJECT SCOPE MANAGEMENT GUIDE 2021
PROJECT SCOPE MANAGEMENT GUIDE 2021
 
Article-How to Write a Project Charter
Article-How to Write a Project CharterArticle-How to Write a Project Charter
Article-How to Write a Project Charter
 
CMGT 410 Week 1 Supporting Activity
CMGT 410 Week 1 Supporting ActivityCMGT 410 Week 1 Supporting Activity
CMGT 410 Week 1 Supporting Activity
 
Project Mangement
Project MangementProject Mangement
Project Mangement
 
Schedule Development - Diploma in Project Management
Schedule Development - Diploma in Project Management Schedule Development - Diploma in Project Management
Schedule Development - Diploma in Project Management
 
Project management-plan
Project management-planProject management-plan
Project management-plan
 
ICB Competence, Project Standards
ICB Competence, Project StandardsICB Competence, Project Standards
ICB Competence, Project Standards
 
Assignment 1AgileProjectCharterTemplateExample.pdfC Examp.docx
Assignment 1AgileProjectCharterTemplateExample.pdfC Examp.docxAssignment 1AgileProjectCharterTemplateExample.pdfC Examp.docx
Assignment 1AgileProjectCharterTemplateExample.pdfC Examp.docx
 
Welcome to My Presentation Project Planning Phase.pptx
Welcome to My Presentation Project Planning Phase.pptxWelcome to My Presentation Project Planning Phase.pptx
Welcome to My Presentation Project Planning Phase.pptx
 
Project Plan template
Project Plan templateProject Plan template
Project Plan template
 
PROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docx
PROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docxPROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docx
PROJECT MANAGEMENT PLAN TEMPLATE This Project Mana.docx
 
Fundamentals of project management july 7, 2012 revised
Fundamentals of project management july 7, 2012 revisedFundamentals of project management july 7, 2012 revised
Fundamentals of project management july 7, 2012 revised
 
Project Management Plan Templatewww.ProjectManagementDocs.com.docx
Project Management Plan Templatewww.ProjectManagementDocs.com.docxProject Management Plan Templatewww.ProjectManagementDocs.com.docx
Project Management Plan Templatewww.ProjectManagementDocs.com.docx
 
BSBPMG522 Undertake project work1HousekeepingE.docx
BSBPMG522 Undertake project work1HousekeepingE.docxBSBPMG522 Undertake project work1HousekeepingE.docx
BSBPMG522 Undertake project work1HousekeepingE.docx
 
BSBPMG522 Undertake project work1Housekeeping.docx
BSBPMG522 Undertake project work1Housekeeping.docxBSBPMG522 Undertake project work1Housekeeping.docx
BSBPMG522 Undertake project work1Housekeeping.docx
 

Último

Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024Winbusinessin
 
Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access
 
Cracking the ‘Business Process Outsourcing’ Code Main.pptx
Cracking the ‘Business Process Outsourcing’ Code Main.pptxCracking the ‘Business Process Outsourcing’ Code Main.pptx
Cracking the ‘Business Process Outsourcing’ Code Main.pptxWorkforce Group
 
Graham and Doddsville - Issue 1 - Winter 2006 (1).pdf
Graham and Doddsville - Issue 1 - Winter 2006 (1).pdfGraham and Doddsville - Issue 1 - Winter 2006 (1).pdf
Graham and Doddsville - Issue 1 - Winter 2006 (1).pdfAnhNguyen97152
 
A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.mcshagufta46
 
Entrepreneurship & organisations: influences and organizations
Entrepreneurship & organisations: influences and organizationsEntrepreneurship & organisations: influences and organizations
Entrepreneurship & organisations: influences and organizationsP&CO
 
Fabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and FestivalsFabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and FestivalsWristbands Ireland
 
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003believeminhh
 
MC Heights construction company in Jhang
MC Heights construction company in JhangMC Heights construction company in Jhang
MC Heights construction company in Jhangmcgroupjeya
 
7movierulz.uk
7movierulz.uk7movierulz.uk
7movierulz.ukaroemirsr
 
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...AustraliaChapterIIBA
 
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdfTalent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdfCharles Cotter, PhD
 
Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access
 
PDT 88 - 4 million seed - Seed - Protecto.pdf
PDT 88 - 4 million seed - Seed - Protecto.pdfPDT 88 - 4 million seed - Seed - Protecto.pdf
PDT 88 - 4 million seed - Seed - Protecto.pdfHajeJanKamps
 
MoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor PresentationMoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor Presentationbaron83
 
Project Brief & Information Architecture Report
Project Brief & Information Architecture ReportProject Brief & Information Architecture Report
Project Brief & Information Architecture Reportamberjiles31
 
The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...
The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...
The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...Brian Solis
 
Introduction to The overview of GAAP LO 1-5.pptx
Introduction to The overview of GAAP LO 1-5.pptxIntroduction to The overview of GAAP LO 1-5.pptx
Introduction to The overview of GAAP LO 1-5.pptxJemalSeid25
 
TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...
TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...
TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...TalentView
 
NASA CoCEI Scaling Strategy - November 2023
NASA CoCEI Scaling Strategy - November 2023NASA CoCEI Scaling Strategy - November 2023
NASA CoCEI Scaling Strategy - November 2023Steve Rader
 

Último (20)

Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024
 
Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024
 
Cracking the ‘Business Process Outsourcing’ Code Main.pptx
Cracking the ‘Business Process Outsourcing’ Code Main.pptxCracking the ‘Business Process Outsourcing’ Code Main.pptx
Cracking the ‘Business Process Outsourcing’ Code Main.pptx
 
Graham and Doddsville - Issue 1 - Winter 2006 (1).pdf
Graham and Doddsville - Issue 1 - Winter 2006 (1).pdfGraham and Doddsville - Issue 1 - Winter 2006 (1).pdf
Graham and Doddsville - Issue 1 - Winter 2006 (1).pdf
 
A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.
 
Entrepreneurship & organisations: influences and organizations
Entrepreneurship & organisations: influences and organizationsEntrepreneurship & organisations: influences and organizations
Entrepreneurship & organisations: influences and organizations
 
Fabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and FestivalsFabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and Festivals
 
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
 
MC Heights construction company in Jhang
MC Heights construction company in JhangMC Heights construction company in Jhang
MC Heights construction company in Jhang
 
7movierulz.uk
7movierulz.uk7movierulz.uk
7movierulz.uk
 
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
 
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdfTalent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
 
Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024
 
PDT 88 - 4 million seed - Seed - Protecto.pdf
PDT 88 - 4 million seed - Seed - Protecto.pdfPDT 88 - 4 million seed - Seed - Protecto.pdf
PDT 88 - 4 million seed - Seed - Protecto.pdf
 
MoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor PresentationMoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor Presentation
 
Project Brief & Information Architecture Report
Project Brief & Information Architecture ReportProject Brief & Information Architecture Report
Project Brief & Information Architecture Report
 
The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...
The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...
The End of Business as Usual: Rewire the Way You Work to Succeed in the Consu...
 
Introduction to The overview of GAAP LO 1-5.pptx
Introduction to The overview of GAAP LO 1-5.pptxIntroduction to The overview of GAAP LO 1-5.pptx
Introduction to The overview of GAAP LO 1-5.pptx
 
TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...
TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...
TalentView Webinar: Empowering the Modern Workforce_ Redefininig Success from...
 
NASA CoCEI Scaling Strategy - November 2023
NASA CoCEI Scaling Strategy - November 2023NASA CoCEI Scaling Strategy - November 2023
NASA CoCEI Scaling Strategy - November 2023
 

New projectplandefinition1

  • 1. Project Plan Definition There are a number of project plan templates available on gantthead.com. Registered members can download this sample. Premium members can download this sample. Purpose The Project Plan formalizes the following: • Agreement between the Executive Sponsor and Project Manager • Project purpose • Business and project goals and objectives • Scope and expectations • Roles and responsibilities • Assumptions and constraints • Quality Management approach • Project Management approach • Ground rules for the project Components Each Project Plan component is essentially a work product resulting from subtasks in the Make Plan Project Management task, but can be revised during other project management activities. It is important to document all parameters that will have an impact on the project, its planning and execution. Author: Creation Date: Last Updated: 7/26/2013 05:15:00 PM Version:
  • 2. gantthead.com Project Plan Definition 1.1.1. Introduction Purpose of the Plan State the purpose of the Project Plan. Indicate in a short statement that the Plan will provide a definition of the project, including the business goals and objectives. In addition, state that the Plan is an contract between the Project Manager, Executive Sponsor, Project Team and other management of the enterprise associated with and/or affected by the project. Background Information about the Project Describe the project history. Include information such as previous initiatives, business environment changes (may be related to competition, regulation, resource availability), and the impetus and rationale for the project. Describe, in essence, how the project came about. Project Approach Explain how the various behavioral and team management techniques, methodology and task structure will be utilized most effectively to meet the requirements and objectives of the project. State which development path was chosen to complete the project and the reason for the selection. Identify the “character” of the project (standard, pathfinder, demonstration, etc.). ©2012 gantthead.com 2
  • 3. gantthead.com Project Plan Definition 1.1.2. Goals and Objectives Business Goals and Objectives Goals and Objectives are defined as follows: Goal: A goal is an aspiration of the company that states a direction in which the company will focus its efforts in support of its mission. Objective: Objectives are short-term targets (typically 12-24 months or less) of defined, measurable achievement. In the Business Goals and Objectives section, identify the corporate goals and objectives that the project intends to support, as well as how they are measured. Some typical business objectives are: • Decrease costs, errors, reworks by a specific percentage • Decrease processing or turnaround times by a specific percentage • Increase productivity or capacity by a specific percentage • Eliminate backlogs by a specific percentage • Increase market share by a specific percentage • Reduce risk by a specific percentage • Comply with regulatory requirements (avoid fines or penalties) • Provide better access to data needed for decision making within a specific time limit Project Goals and Objectives State the goals and objectives expected to be achieved as a result of implementing the project, and describe how meeting them will support the corporate objectives and goals. Set project objectives by establishing why the project has been commissioned and what it is expected to achieve for the enterprise. Identify the specific results to be realized and the benefits to be achieved. Be certain to establish the time frame in which the objectives are expected to be met. Define a visible method to monitor and measure progress in meeting the objectives. ©2012 gantthead.com 3
  • 4. gantthead.com Project Plan Definition 1.1.3. Scope A clear and concise definition of scope is key to the success of any project. Scope should describe from a quantitative perspective what is to be accomplished. Its purpose is to aid in establishing realistic work plans, budgets, schedules, and expectations. Should identified work arise that falls outside the defined scope, the Project Manager must either deem the work out of scope and defer it, or expand the scope of the project to include the work. The latter choice would result in formal changes to the work plan, resource allocation, budget and/or schedule. Scope Definition State specifically what work will be done and which parts of the enterprise will and will not be included in the project. If the project is part of a phased approach, it may include deliverables from the previous stage and the scope defined by which objects will be further defined and developed. Focus on the components identified within the Project Plan Scope Definition. Define the scope of the project by determining which criteria constitutes maintenance of the product. This will prevent the occurrence of “scope creep” and never-ending projects. Scope definition should identify: • The architectural components involved • The parts of the enterprise included in the project • The enterprise locations to be included • The types of information handling and their associated technologies to be included Costs, Benefits and Risks This is the financial scope of the project. Briefly state the costs and benefits associated with the project and include a reference to the Project Budget Report and/or Cost Benefit Analysis Report in the attached Appendix. In the Costs section include the cost of administrative time, meetings and project management task time. Include a description of the Risk Management approach to be used on the project and refer to the Risk Assessment contained in an Project Plan Appendix. The Risk Management Technique within Architect can provide the foundation for structuring such an approach. A Risk Assessment should be performed and the findings should be attached as a document in the Project Plan Appendix. The Risk Assessment is concerned with identifying, characterizing, prioritizing and deciding whether to accept the exposure associated with each risk that threatens the project’s ability to meet its objectives within schedule and budget. State how often a risk assessment will be performed throughout the life of the project, the potential impacts on the project’s success, and how the results and recommended contingencies to manage or mitigate the risks will be communicated to those interested/involved parties. State that Risk Reduction is continually performed throughout the life of the project. Risk Reduction is concerned with developing and executing corrective measures, monitoring corrections and evaluating their effectiveness. Corrective actions must be ©2012 gantthead.com 4
  • 5. gantthead.com Project Plan Definition agreed upon, based on the assessed impact of the risk, the project’s ability to accept the risk, and the feasibility of mitigating the risk. Be sure to include the option of using the Project Risk Metric Model within Architect, which can help the Project Manager assess the overall project risk level. Distinct risk reduction actions are suggested within the Model that can effectively lower the level of risk exposure for each type of risk that a project faces. Project Products/Deliverables List This is the deliverable scope. Project Products may include formal deliverables as well as informal concrete results. Include in this section a list of the deliverables and their contents (if appropriate) to be produced during the project. Detailed descriptions of each deliverable may be contained within the Appendix. Including a detailed list of deliverables in the Appendix provides a structured approach that ensures that all persons involved in the project understand what is expected. The components of the list should include for each deliverable: • Stage • Deliverable Name • Description • Acceptance Criteria • Assigned to (Team Member Name) • Date(s) in Progress • Quality Review Date • Delivery Date • Acceptance Date Remember to include project management deliverables, such as the Project Plan and Work Plan. Milestones This is the temporal scope of the project. List and briefly describe significant project accomplishments that will act as primary checkpoints for the project’s progress and cost measuring. These are generally the points at which the completion of an activity or group of activities causes the project to reach a milestone by producing a highly visible or significant product or result (e.g., equipment delivery, material delivery, review meeting, approval checkpoint). Not every task completion date in the project will be a milestone, but every milestone should be tied to a deliverable. For budgeting purposes and to aid in monitoring project progress, calculate the percentage of completion that the project should achieve at each major milestone. Include also the estimated time of completion for each milestone. On large projects, it is recommended that milestones be within two months of each other. Milestones are targets that should be met without deviation from the estimate. If they are not met, it is likely that the project will not finish on time. Ensure that milestones are clearly identified in the Project Work Plan. ©2012 gantthead.com 5
  • 6. gantthead.com Project Plan Definition Impacted Business Areas This is the organizational scope of the project. Identify business areas that are impacted during the duration or completion of the project and state how they are impacted. For example, if the project is an application development project, some organizations may have to perform processes manually until the new automated process is implemented. If a business area cannot function at all during the course of the project, the project timing should be of high priority. ©2012 gantthead.com 6
  • 7. gantthead.com Project Plan Definition 1.1.4. Assumptions Briefly describe any assumptions made about the project related to resources, scope, expectations, schedules, etc. Assumptions should be specific and measurable. 1.1.5. Constraints Project Constraints Describe the principal constraints and limitations under which the project must be conducted, concerning the project environment or parameters (timeframes and deadlines, funding, skill levels, resource availability, etc.). Related Projects List any other projects that are impacted by the project described in the Plan. Managers of related projects should be kept in the communication loop on all matters related to this project. Critical Dependencies It is essential that the dependencies between related tasks and subtasks be understood to ensure that tasks are sequenced correctly and that the critical path of a project is recognized. Indicate that a detailed Project Network-PERT Chart, which depicts the work dependencies between project tasks, is included in the Project Plan Appendix. Determine the relationship between work performed in a given task or subtask with the work performed in other tasks or subtasks. Identify the predecessor and successor activities, the nature of the dependency between them and the amount of gap, lag time or overlap that can occur between the activities. Indicate whether each dependency is Start to Start, Finish to Finish, Start to Finish or Finish to Start. Identify any tasks within a related project on which this project is dependent and describe the relationship. Account for these dependencies in the project risk analysis and develop contingency plans as needed to circumvent problems arising from project- to-project dependencies. ©2012 gantthead.com 7
  • 8. gantthead.com Project Plan Definition 1.1.6. Quality Management Approach Activity Reviews/Walkthroughs Identify the types of project reviews and walkthroughs that will be conducted. Include items such as test plans and test scripts to be reviewed. Indicate when reviews should occur in relation to other tasks. Tools and Techniques List and briefly describe the tools and techniques that will be used on the project to ensure quality. Tools may include specific software packages for project scheduling, testing, etc. Test Approach Briefly describe the approach that will be used to test the project results prior to putting them into production. All products developed as a result of the project should be tested. Performance/Quality Standards Identify any performance or quality standards that must be met upon approval of the final results of the project. This may include acceptance criteria for the final work product. Quality Management Roles Define the specific quality management roles and their accompanying responsibilities that individuals will be assigned to ensure quality on the project. Responsibilities should include reviewing work products produced by both Project Team members and Project Managers. Training State how the necessary training will be conducted and the approach to evaluate the training. ©2012 gantthead.com 8
  • 9. gantthead.com Project Plan Definition 1.1.7. Project Management Approach Work Breakdown Structure (WBS) Gantt Chart Include a high-level WBS of the project, highlighting the stages and major tasks that must be performed to complete the project. Architect: Planner may be used to create a WBS. Indicate that a detailed WBS is included in the Project Plan Appendix. A Gantt Chart reflects the project schedule, which is composed of the WBS, the projected dates each task is to be started and completed, and the resources assigned. The Architect Process Blueprints provide a standard WBS for a variety of development methodologies, and may be used intact on a project or customized as required. For projects that do not adhere to a specific methodology, a new WBS may be created. Basis of Estimates State how the metric estimates in the WBS have been generated. Indicate if any special criteria, such as on-project training, affect the metrics. Project Effort Estimation Describe the general approach for resource estimating. Include the following categories: • Project Team Members/Administrative Support - generally describe the types of resources to be used, the quantity of work required from each resource for each activity, and the rationale for how their time is allocated. • Projects, Facilities & Equipment - Describe how these resources will be made available (existing, lease, purchase) and generally describe the timing of outlays. • End-user Management - Describe the extent to which these resources will be involved with reference groups, project reviews, etc. Resource requirements, including an accounting of resource usage over time, should be included in the Work Plan. Project Standards Identify standards agreed to by the Project Team that govern the way in which the project will be conducted. Such standards include team behavioral norms, status reporting, staff meetings, product review acceptance criteria, and celebration criteria. Describe which standards, if any, already exist within the enterprise and are appropriate for reuse on the project. Such reusable standards typically include project model management, technology, documentation management and training techniques, naming conventions, quality assurance, and testing and validation. These may be standards that are recognized and embraced by the industry as a whole, or those that are unique to the enterprise. Project Roles and Responsibilities Identify specific resources that are required to complete the project. Determine the availability of the resources and assign them to the project. People are a primary project resource. The selection of individuals to serve on a project team depends upon: ©2012 gantthead.com 9
  • 10. gantthead.com Project Plan Definition • Role requirements • Availability of the resource • Methodology and process knowledge • Technology knowledge • Current systems knowledge • Knowledge of the business, business processes and procedures • Knowledge of preceding project states • Subject matter expertise In addition to skilled project team members, project resources include project workspace and supplies, software, hardware and telecommunications facilities. A chart depicting such information may be included in the Project Plan Appendix. Change and Issue Management Approach Include a description of the issue management approach to be used on the project. Issues should be tracked for all items that arise during the project but are outside of the project plan. State that issues will be logged in the Project Impact Report Log, and explain how they will be handled for resolution. If numerous departments and organizations within the enterprise are involved in or impacted by the project, indicate the chain of authority for resolving and escalating issues. Define the approach to be used to manage any changes to the project scope, timeline, budget or resources that must be approved by the Executive Sponsor prior to being incorporated into the Project Plan. Include a copy of a Project Impact Report in the Project Plan Appendix. Communications and Control Approach Describe the roles and responsibilities of each Team Member along with the communication plan to ensure that Team Members understand what is expected of them. Describe the mechanism for communicating responsibilities across the Project Team and within the organization at large (to the extent that it is required). Develop a specific strategy that promotes communication among Team Members if the Project Team is geographically dispersed. If the Project Manager is expected to travel between locations to enhance Team morale and communication, outline this in the Plan and ensure that such travel is built into the budget and schedule. Indicate the method for maintaining the Project Plan, including how each Team Member will report progress specific to each assigned task. Define how often the Project Manager will update the Plan using the scheduling software. Identify how progress on the project will be determined and how it will be communicated to those involved in or impacted by the project. Identify how often status reports will be distributed and to whom. Determine how often progress meetings will be held and who is expected to attend. If external contractors are involved in the project, identify how their performance and progress will be monitored. ©2012 gantthead.com 10
  • 11. gantthead.com Project Plan Definition 1.1.8. Attachments/Appendices Any item that is a detailed work product produced while planning the project should be included as an Attachment or Appendix to the Project Plan. Appendices should represent detailed levels of information and related documents. Such work products include, but are not limited to, the following items: Project Work Plan This is a detailed WBS of all stages, tasks and subtasks. It includes a Gantt Chart which shows estimates of how long it will take to complete each subtask, task and stage, the resources required to complete each task, the task dependencies and interrelationships, and any special considerations that must be made. When creating this WBS, use Architect: Planner to specify which role will perform each subtask. All assumptions and constraints must be taken into consideration. Since scheduling is an iterative process, the Project Manager must continually review the Project Work Plan and adjust it based upon ongoing activities and progress achieved. Project Network-PERT Chart This is a network diagram showing the work dependencies between project tasks and subtasks. Project Team Contact Directory This is a list of all Team Members and other individuals involved in or impacted by the project. The list should include their names, physical locations, phone numbers, alternative contact numbers, User-IDs, Mail Stops, home addresses, titles, and any other pertinent information that will enable better communication between the impacted individuals. This list may be produced as a result of Stakeholder Analysis. Risk Assessment A Risk Assessment, Risk Reduction Plan and supporting risk documentation should be included in the Project Plan Appendix. Project Budget Report/Cost Benefit Analysis Report If a budget has been approved for the project, attach a copy of the Project Budget Report in the Appendix for individuals who need to access budget information. A Cost Benefit Analysis Report should be completed during the planning stage of the project. The Cost Benefit Analysis and Project Budget Report may contain information on the same or different items, depending on the project type and scope. Project Impact Report A copy of the standard Project Impact Report should be included in the Project Plan Appendix, to be used by individuals included in or impacted by a project. ©2012 gantthead.com 11
  • 12. gantthead.com Project Plan Definition 1.1.9. Approvals Sign-off Sheet Include a Sign-off Sheet that must be signed by the Project Team, Project Manager, Executive Sponsor and management of the enterprise associated with the project (i.e., Steering Committee, Board of Directors, Internal Reference Group, etc.). The Sign-off Sheet represents the contract between the project and the business area affected by the project. A separate sign- Sign-off must be obtained each time the Project Plan is revised. ©2012 gantthead.com 12
  • 13. Project Plan <Name of Project> Author: Creation Date: Last Updated: 7/26/2013 05:15:00 PM Version:
  • 14. gantthead.com Project Plan Table of Contents Project Plan Definition..................................................................................................1 Purpose...........................................................................................................1 1.1.1. Introduction...................................................................................................................2 Purpose of the Plan........................................................................................2 Background Information about the Project.....................................................2 Project Approach............................................................................................2 1.1.2. Goals and Objectives....................................................................................................3 Business Goals and Objectives......................................................................3 Decrease costs, errors, reworks by a specific percentage............................3 Decrease processing or turnaround times by a specific percentage.............3 Increase productivity or capacity by a specific percentage...........................3 Eliminate backlogs by a specific percentage.................................................3 Increase market share by a specific percentage...........................................3 Reduce risk by a specific percentage............................................................3 Comply with regulatory requirements (avoid fines or penalties)....................3 Provide better access to data needed for decision making within a specific time limit.............................................................................................................3 Project Goals and Objectives.........................................................................3 1.1.3. Scope............................................................................................................................4 Scope Definition..............................................................................................4 Costs, Benefits and Risks...............................................................................4 Project Products/Deliverables List..................................................................5 Milestones.......................................................................................................5 Impacted Business Areas...............................................................................6 1.1.4. Assumptions.................................................................................................................7 1.1.5. Constraints....................................................................................................................7 Project Constraints.........................................................................................7 Related Projects..............................................................................................7 Critical Dependencies.....................................................................................7 1.1.6. Quality Management Approach...................................................................................8 Activity Reviews/Walkthroughs......................................................................8 Tools and Techniques....................................................................................8 Test Approach.................................................................................................8 Performance/Quality Standards.....................................................................8 Quality Management Roles............................................................................8 Training...........................................................................................................8 1.1.7. Project Management Approach....................................................................................9 ©2012 gantthead.com 2
  • 15. gantthead.com Project Plan Work Breakdown Structure (WBS) Gantt Chart.............................................9 Basis of Estimates..........................................................................................9 Project Effort Estimation.................................................................................9 Project Standards...........................................................................................9 Project Roles and Responsibilities.................................................................9 Change and Issue Management Approach..................................................10 Communications and Control Approach.......................................................10 1.1.8. Attachments/Appendices...........................................................................................11 Project Work Plan.........................................................................................11 Project Network-PERT Chart........................................................................11 Project Team Contact Directory...................................................................11 Risk Assessment..........................................................................................11 Project Budget Report/Cost Benefit Analysis Report...................................11 Project Impact Report...................................................................................11 1.1.9. Approvals...................................................................................................................12 Sign-off Sheet...............................................................................................12 Table of Contents.........................................................................................................2 Introduction...................................................................................................................5 Purpose of Plan..............................................................................................5 Background Information about the Project.....................................................5 Project Approach............................................................................................5 Goals and Objectives....................................................................................................6 Business Goals and Objectives......................................................................6 Project Goals and Objectives.........................................................................6 Scope Definition..............................................................................................7 Costs, Benefits and Risks..............................................................................7 Project Products/Deliverables List..................................................................8 Milestones.......................................................................................................9 Impacted Business Areas...............................................................................9 Assumptions...............................................................................................................10 Project Assumptions.....................................................................................10 Constraints..................................................................................................................11 Project Constraints.......................................................................................11 Related Projects ..........................................................................................11 Critical Dependencies..................................................................................11 Quality Management Approach..................................................................................12 ©2012 gantthead.com 3
  • 16. gantthead.com Project Plan Activity Reviews/Walkthroughs....................................................................12 Tools and Techniques..................................................................................12 Test Approach..............................................................................................12 Performance/Quality Standards...................................................................12 Quality Management Roles..........................................................................12 Training.........................................................................................................12 Project Management Approach..................................................................................13 Work Breakdown Structure (WBS) Gantt Chart...........................................13 Basis of Estimates........................................................................................13 Project Effort Estimation...............................................................................13 Project Standards.........................................................................................13 Project Roles and Responsibilities...............................................................13 Communications and Control Approach.......................................................14 Attachments/Appendices............................................................................................15 Appendix A - Project Work Plan...................................................................15 Appendix B - Project Network-PERT Chart..................................................15 Appendix C - Project Team Contact Directory.............................................15 Appendix D - Risk Assessment....................................................................15 Appendix E - Project Budget Report/Cost Benefit Analysis Report.............15 Appendix F - Project Impact Report.............................................................15 Appendix G - Project Resource Requirements Checklist............................16 Approvals....................................................................................................................18 Sign-off Sheet...............................................................................................18 ©2012 gantthead.com 4
  • 17. gantthead.com Project Plan Introduction Purpose of Plan Background Information about the Project Project Approach ©2012 gantthead.com 5
  • 18. gantthead.com Project Plan Goals and Objectives Business Goals and Objectives Project Goals and Objectives ©2012 gantthead.com 6
  • 19. gantthead.com Project Plan Scope Scope Definition Costs, Benefits and Risks Describe each risk type in the table. For each, determine the cost of the event and the likelihood that the event might occur. Identify how you will reduce the impact of each risk event (mitigation).* Risk Event Cost of Event Likelihood of Event Mitigation Strategy *Note: If the Risk Analysis Detail becomes too large and cumbersome, move it to an Appendix with a reference at this location. ©2012 gantthead.com 7
  • 20. gantthead.com Project Plan Project Products/Deliverables List This worksheet is designed to keep track of all of your project’s deliverables in an orderly fashion. Name and describe each deliverable and cite the version, phase of the project lifecycle in which it must be delivered, delivery schedule and status. Include the Team Member who is the point person for either creating the deliverable or making sure it gets completed. NOTE: You may wish to attach separate sheets that checklist the specific Acceptance Criteria that must be met by a given deliverable. Stage Deliverable Name Description Acceptance Criteria Assigned to (Team Member Name) In Progress (Date) Quality Reviewed (Date) Delivered (Date) Accepted (Date) Initiation Planning Requirements Analysis Business Analysis Design Implementation Rollout Close ©2012 gantthead.com 8
  • 21. gantthead.com Project Plan Milestones Impacted Business Areas ©2012 gantthead.com 9
  • 22. gantthead.com Project Plan Assumptions Project Assumptions ©2012 gantthead.com 10
  • 23. gantthead.com Project Plan Constraints Project Constraints Related Projects Critical Dependencies ©2012 gantthead.com 11
  • 24. gantthead.com Project Plan Quality Management Approach Activity Reviews/Walkthroughs Tools and Techniques Test Approach Performance/Quality Standards Quality Management Roles Training ©2012 gantthead.com 12
  • 25. gantthead.com Project Plan Project Management Approach Work Breakdown Structure (WBS) Gantt Chart Basis of Estimates Project Effort Estimation Project Standards Project Roles and Responsibilities Detailed Roles and Responsibilities Definitions Chart* Role Responsibility Project Team Member *Note: If the Detailed Roles and Responsibilities Definitions Chart becomes too large and cumbersome, move it to an Appendix with a reference at this location. ©2012 gantthead.com 13
  • 26. gantthead.com Project Plan Change and Issue Management Approach Communications and Control Approach ©2012 gantthead.com 14
  • 27. gantthead.com Project Plan Attachments/Appendices Appendices may include, but are not limited to, the following items: Appendix A - Project Work Plan Appendix B - Project Network-PERT Chart Appendix C - Project Team Contact Directory Appendix D - Risk Assessment Appendix E - Project Budget Report/Cost Benefit Analysis Report Appendix F - Project Impact Report ©2012 gantthead.com 15
  • 28. gantthead.com Project Plan Appendix G - Project Resource Requirements Checklist Project Requirements Checklist Item Quantity When Required? Availability Secured? For How Long? Comments/ Action Human Resources Core Team Members Part-time Team Members Technical Specialists Business Experts Current Systems Experts Business Sponsors Consultants Training Resources Support staff Physical Resources Project Workspace & Supplies: • Office Space • Meeting Rooms • Office Furniture • Office Supplies Software: • Word Processor • Project Management Tool • Spreadsheet Tool • Graphics Tool • Presentation Tool • Methodology • Application Development Tools • Project Repository Hardware: • PCs (configured) • Network • Servers Telecommunication Facilities: • Fax Machines • Internet Access ©2012 gantthead.com 16
  • 29. gantthead.com Project Plan Project Requirements Checklist Item Quantity When Required? Availability Secured? For How Long? Comments/ Action • Tele-/Video- Conferencing • Phones ©2012 gantthead.com 17
  • 30. gantthead.com Project Plan Approvals Sign-off Sheet I have read the above Project Plan and will abide by its terms and conditions and pledge my full commitment and support for the project. Executive Sponsor: Date: Project Manager: Date: Project Team Member: Date: Project Team Member: Date: Project Team Member: Date: Project Team Member: Date: Enterprise Manager: Date: Enterprise Manager: Date: Enterprise Manager: Date: ©2012 gantthead.com 18