Mendeley & reference_management_@_phd-event_21st_may_version2

Reference Management
Jeannette Ekstrøm
jeek@dtic.dtu.dk
Phone: 4525 7416

DTU Library, Technical University of Denmark
Is there an easier and more effective way ??

Agenda
•Why Reference Management?
•Which systems/support are available through
the Library?
– Introduction to Mendeley
– Comparing with features from RefWorks
•Questions

Why manage your references ?
• When you begin your research, it´s important to record the details of
all the information you find
• You will need these details for accurate referencing, and it will enable
you to locate the information again later
• Reference management software allows you to manage all the
references you need for your papers, reports, essays or thesis
• Keep them in your own personal database or library
– Searching / retrieving a particular reference
– print or save a list of references
– insert citations into your document and automatically produce a
bibliography in whatever style you require

Diagram developed by and made available from the United Kingdom’s Joint Information Systems Committee (JISC).

Formality in academic writing
• Academic writing is expected to be precise, semi-formal, impersonal, and
objective
• Parts of a paper
– Titel
– Abstract
– Introduction
– Methods
– Results
– Discussion
– Conclusion
– Bibliography
• Standing on the shoulders of Giants
- therefore documentation and citation is important

- An example

- different output style in bibliographies
Nature
Nández, G. & Borrego, Á. Use of social networks for academic purposes: a case study. Electron. Libr.
31, 781–791 (2013).
IEEE
[1] G. Nández and Á. Borrego, “Use of social networks for academic purposes: a case
study,” Electron. Libr., vol. 31, no. 6, pp. 781–791, 2013.
PlosONE
Nández G, Borrego Á (2013) Use of social networks for academic purposes: a case study. Electron
Libr 31: 781–791. Available: http://www.emeraldinsight.com/10.1108/EL-03-2012-0031. Accessed
2 May 2014.
Engineering in Life Sciences
[1] Nández, G., Borrego, Á., Use of social networks for academic purposes: a case study.
Electron. Libr. 2013, 31, 781–791.
American Political Science Association
Nández, Gemma, and Ángel Borrego. 2013. “Use of Social Networks for Academic Purposes: A Case
Study.” Electronic Library, The 31(6): 781–91. http://www.emeraldinsight.com/10.1108/EL-03-
2012-0031 (May 2, 2014).
APA 6th edition – American Psychological Association
Nández, G., & Borrego, Á. (2013). Use of social networks for academic purposes: a case study.
Electronic Library, The, 31(6), 781–791. doi:10.1108/EL-03-2012-0031

Question
Mendeley or
RefWorks output
styles when
writing and citing

Ask yourself this ?
• Is building and maintaining a reference database going to
help you get organised?
• Will you benefit from learning how to use a tool like
Mendeley or RefWorks?
• Will it be easier in your work / your research to keep
track of your references
- including writing and citing !
•Only you can decide what will work for you

Reference management &
Support from DTU Library

Mendeley
….RefWorks, Endnote via Web of Science,
Reference Manager, Zotero,
Papers, Docear, JabRef, Bibtex ……

Two Guides with the basics
•Mendeley
– http://libguides.dtu.dk/mendeley
•RefWorks
– http://libguides.dtu.dk/refworks

DTU and Mendeley Premium Edition
Agreement with Elsevier/Mendeley as of November 2013
• More storage capacity ( 5 GB )
• Ability to create private groups of up to 25 collaborators
• Additional premium features such as Mendeley Suggest
• Adding the OpenURL in order to locate full text – http://sfx.cvt.dk/sfx_local
http://libguides.dtu.dk/mendeley

Introduction to
www.Mendeley.com

•Organizing and collecting
documents & references
• Collaboration
interest groups – join, contribute, start up
• Discovery
statistics, recommendations/suggest, inspiration,
searching
•Mendeley & DTU
what is special about Mendeley?

What is Mendeley?

Reference Management
- generate citations and bibliographies (word,
libre office, latex)
Read and Annotation
- notes, highlights to pdf´s
Add and Organize
- import from research databases,
Collaboration
- in research groups, share documents..
Network and Discover
- search for literature, people and groups
Backup, Sync
- desktop, mobile, tablet

http://www.mendeley.com/global-research-report/#.UKT3N2ewVhI

• Independent of platform or browser
Desktop
Web
Mobile
• free “academic software”

Began in 2008 by 3 Ph.D. students – first launch January 2009

Organizing and collecting
= documents and references, getting started..

www.Mendeley.com

The Mendeley Desktop library

Web Importer (saves & gets references easily
Some search tools
www.mendeley.com/import
- install Web Importer
By use of drag & drop
( bookmarklet to your
Favorites/Bookmarks) in your
browser

Synchronise between web and desktop

Organisation

To build up your collection

Free text search or limit by title, author,
year, notes etc.
Filter by authors, tags, publications or keywords
Search and organise / easy to locate documents

Full text search in PDF documents

Annotation + highlights

Citing while writing
- use the Mendeley cite plugin

In-text citations i Word + Libre Office

Citations are formated from selected “output styles”
- And a bibliography is ready in few clicks

Collaboration
- join, follow or create groups to share
references

+ provide own professional profil

Create groups i Mendeley Desktop
Private groups
may share full
text documents
Public/open
groups may NOT

Share documents in teams/research groups

Search other “public groups” in Mendeley Web

Discover -
new research, recommendations, impact

Search the Mendeley Research Catalog

Provide link to full text J
Use Open URL to
locate the full text
Add the DTU Link Resolver via ”My Account”
= http://sfx.cvt.dk/sfx_local

Statistics (total amount of “readers” )

Mendeley FEED / ALERT / suggest

Mendeley @ DTU

DTU numbers from Mendeley

5 GB free
„storage“
Premium
edition
Mendeley Free Storage

Learn more via BLOG and Tutorials
Learn new tips + stay
connected by visiting their blog
http://www.mendeley.com/blog/
Watch their tutorial videos on the
website + stay up to date by following
them on twitter + facebook

Time for Questions and Workshop LIVE

One specific question
It would be nice to have a
discussion on LaTeX/BibTeX
integration of Mendeley, as this has
always been the area where
Mendeley performed fairly badly,
even though this is probably one of
the top 1-3 priorities for almost all
serious academic writers.

And the extra bonus info I promised ....
• As a DTU Student, Ph.D. Student or employee at DTU you need to login
correct, in order to access licensed materials from Elsevier/Sciencedirect,
Springer, IEEE, ACM ..
You name it, DTU Library got it, hopefully ;-)
• Sometimes you meet these ressources without going through DTU Findit
• If so fill in ..globalproxy.cvt.dk after the base URL, and you will be
promted with your DTU login, and access to full text is provided if it´s a
part of our subscription..
E.g.
• http://www.sciencedirect.com.globalproxy.cvt.dk/science/article/pii/S0
167488913004102

That´s all
Mail: jeek@dtic.dtu.dk
Twitter: @JEkstroem
LinkedIN: dk.linkedin.com/in/jeannetteekstroem/
Google+ bibelib@gmail.com
+ Mendeley
+ ResearchGate

Mendeley & reference_management_@_phd-event_21st_may_version2

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