This document provides a step-by-step tutorial for creating a basic PowerPoint presentation. It begins with opening PowerPoint and selecting a blank presentation. The steps then guide the user through adding slides, formatting text and slide elements, inserting pictures, and more to construct a multi-slide presentation. Formatting options covered include changing fonts, slide backgrounds, positioning elements, and using lines and shapes. The tutorial also explains how to duplicate and edit slides, insert charts and graphs using the built-in data options, and generally lays out the basic functions for building a PowerPoint presentation from start to finish.

1. PowerPointPowerPoint
TutorialTutorial

2. Step #1Step #1
Open PowerPointOpen PowerPoint
SelectSelect Blank PresentationBlank Presentation
►►
►►
Getting started:

3. Step #2Step #2
In the new slide menu, select anIn the new slide menu, select an
AutoLayoutAutoLayout
►►
Choose layout for first slide:
We will start our
presentation with
a title slide.

4. Step #3Step #3
Place cursor in the title box and typePlace cursor in the title box and type
your nameyour name
►►
Insert title:
For your
assignment, your
first slide will
contain your
name only.

5. Step #4Step #4
Place pointer on the edge of thePlace pointer on the edge of the
title box, and drag it to the middle oftitle box, and drag it to the middle of
the pagethe page
►►
Move title box:

6. Step #5Step #5
Place cursor in the title box andPlace cursor in the title box and
highlight your name.highlight your name.
►►
Format font:

7. Step #5 cont.Step #5 cont.
On the toolbar chooseOn the toolbar choose formatformat andand
selectselect fontfont..
►►
Format font:

8. Step #5 cont.Step #5 cont.
A font box will open. Choose the fontA font box will open. Choose the font
style, size, color, etc. you want andstyle, size, color, etc. you want and
clickclick OKOK..
►►
Format font:

9. Step #6Step #6
Place your cursor anywhere on yourPlace your cursor anywhere on your
slide, right click your mouse andslide, right click your mouse and
choosechoose backgroundbackground..
►►
Format background:

10. Step #6 cont.Step #6 cont.
A toolbox will open, and you canA toolbox will open, and you can
choose the color of your background.choose the color of your background.
ClickClick apply to allapply to all when finished.when finished.
►►
Format background:

11. Step #7Step #7
On toolbar, click onOn toolbar, click on insertinsert. Choose. Choose newnew
slideslide..
►►
Insert next slide:

12. Step #8Step #8
A new slide will appear. Click on theA new slide will appear. Click on the
slideslide layoutlayout you want to use for thisyou want to use for this
slide.slide.
►►
Choose layout for new slide:
We will use
the title and
text layout.

13. Step #9Step #9
Place cursor in the title box, and typePlace cursor in the title box, and type
thethe titletitle for your second slide.for your second slide.
►►
Insert title:
For this
assignment, this
slide will serve as
the preview for
your main points.

14. Step #10Step #10
To format your title, click onTo format your title, click on formatformat onon
the toolbar and choosethe toolbar and choose fontfont. You can. You can
also choose thealso choose the justificationjustification from thefrom the
toolbar.toolbar.
►►
Format title:

15. Step #11Step #11
Place your cursor in the text box. HitPlace your cursor in the text box. Hit
backspacebackspace on your keyboard to deleteon your keyboard to delete
the bullet point, and type your mainthe bullet point, and type your main
points (hit enter after each one).points (hit enter after each one).
►►
Insert text:
We will
create our
own
stationary
bullet
points

16. Step #12Step #12
Resize the textbox (to make room forResize the textbox (to make room for
your bullet points) by holding youryour bullet points) by holding your
cursor over the edge of the textboxcursor over the edge of the textbox
until it turns into a two-sided arrowuntil it turns into a two-sided arrow
and then drag the text box to right justand then drag the text box to right just
a little.a little.
►►
Move textbox over:
We will put our
bullet points along
the left edge of the
page, under the
title

17. Step #13Step #13
On the toolbar, chooseOn the toolbar, choose insertinsert andand texttext
boxbox..
►►
Create own bullet points:

18. Step #13 cont.Step #13 cont.
Draw a textbox out beside your firstDraw a textbox out beside your first
main point.main point.
►►
Create own bullet points:

19. Step #13 cont.Step #13 cont.
On the toolbar, chooseOn the toolbar, choose insertinsert andand
selectselect symbolsymbol..
►►
Create own bullet points:

20. Step #13 cont.Step #13 cont.
A symbol box will open. Choose theA symbol box will open. Choose the
symbol you want to use for your bulletsymbol you want to use for your bullet
points and clickpoints and click insertinsert. Click. Click closeclose. A. A
symbol will then appear in the textboxsymbol will then appear in the textbox
you drew.you drew.
►►
Create own bullet points:

21. Step #13 cont.Step #13 cont.
You can change the size and color ofYou can change the size and color of
your bullet point by highlighting it,your bullet point by highlighting it,
clicking onclicking on formatformat on the toolbar,on the toolbar,
selectingselecting fontfont, and then making your, and then making your
selections in the toolbox that opens.selections in the toolbox that opens.
►►
Create own bullet points:

22. Step #13 cont.Step #13 cont.
Move your bullet point around (byMove your bullet point around (by
clicking on it and then dragging) to lineclicking on it and then dragging) to line
it up with your first main point.it up with your first main point.
►►
Create own bullet points:

23. Step #13 cont.Step #13 cont.
Click on your bullet point (you have toClick on your bullet point (you have to
be on the text box portion of it). Rightbe on the text box portion of it). Right
click and chooseclick and choose copycopy..
►►
Create own bullet points:

24. Step #13 cont.Step #13 cont.
Place your cursor anywhere on yourPlace your cursor anywhere on your
slide, and right click. Chooseslide, and right click. Choose pastepaste. A. A
bullet point will appear. Right clickbullet point will appear. Right click
again and chooseagain and choose pastepaste. You should. You should
have three bullet points now.have three bullet points now.
►►
Create own bullet points:

25. Step #13 cont.Step #13 cont.
Use the arrow keys on your key boardUse the arrow keys on your key board
to move the bullet points around. Lineto move the bullet points around. Line
them up with your text.them up with your text.
►►
Create own bullet points:

26. Step #14Step #14
If you want your main points to come inIf you want your main points to come in
one at a time, highlight your text. Rightone at a time, highlight your text. Right
click and chooseclick and choose custom animationcustom animation..
►►
Animate your main points:

27. Step #14 cont.Step #14 cont.
A custom animation box appears onA custom animation box appears on
the right of your screen. Click onthe right of your screen. Click on AddAdd
EffectEffect and choose how you want yourand choose how you want your
text to come in.text to come in.
►►
Animate your main points:
Custom
Animation Box

28. Step #14 cont.Step #14 cont.
Make sure in theMake sure in the StartStart drop-down boxdrop-down box
you have chosenyou have chosen On ClickOn Click..
►►
Animate your main points:
Note: We have set up
your presentation so
that your bullet points
will stay stationary, but
your text will come in
one line at a time
when you click your
mouse.

29. Step #15Step #15
On the internet, go toOn the internet, go to www.google.comwww.google.com..
Click onClick on imagesimages and type in the type ofand type in the type of
picture that you want to use in yourpicture that you want to use in your
presentation (ex. lions). Click onpresentation (ex. lions). Click on
SearchSearch..
►►
Find picture:

30. Step #15 cont.Step #15 cont.
When you find the picture you want toWhen you find the picture you want to
use, right click and chooseuse, right click and choose save picturesave picture
asas. Save the picture to your computer. Save the picture to your computer
or a disk.or a disk.
►►
Find picture:

31. Step #16Step #16
Now you want to insert the picture youNow you want to insert the picture you
found into your slide. On the toolbar,found into your slide. On the toolbar,
choosechoose insertinsert, select, select picturepicture, and from, and from
filefile..
►►
Insert picture:

32. Step #16 cont.Step #16 cont.
When you insert your picture, it willWhen you insert your picture, it will
mess up your layout, so you need tomess up your layout, so you need to
immediatelyimmediately go to the toolbar, selectgo to the toolbar, select
editedit, and select, and select undo slide layoutundo slide layout. This. This
will fix the problem.will fix the problem.
►►
Insert picture:

33. Step #17Step #17
You can move your picture around byYou can move your picture around by
clicking and dragging. You can resizeclicking and dragging. You can resize
your picture by clicking on a corneryour picture by clicking on a corner
and dragging the corner out.and dragging the corner out.
►►
Format picture:
It is a good idea to tell
your audience where
you got the picture
from in small font
under the picture.

34. Step #18Step #18
If you want to insert a line under yourIf you want to insert a line under your
title, on the toolbar, choosetitle, on the toolbar, choose insertinsert,,
selectselect picturepicture, and then select, and then select
AutoShapeAutoShape..
►►
Insert line under title:

35. Step #18 cont.Step #18 cont.
An AutoShape box will appear. ChooseAn AutoShape box will appear. Choose
the line you want. Draw the line underthe line you want. Draw the line under
the title.the title.
►►
Insert line under title:

36. Step #18 cont.Step #18 cont.
To format the line, double click on theTo format the line, double click on the
line. A toolbox will open and you canline. A toolbox will open and you can
change the color, style, weight, etc.change the color, style, weight, etc.
►►
Insert line under title:
If you want a line at the
bottom of the page also,
you can right click on the
line, choose copy, and
then choose paste. Drag
the new line to the
bottom of the slide.

37. Step #19Step #19
You do not want to have to do all theseYou do not want to have to do all these
formatting steps for every slide, so forformatting steps for every slide, so for
your next slide, go to the toolbar,your next slide, go to the toolbar,
choosechoose insertinsert, and choose, and choose duplicateduplicate
slideslide..
►►
Insert next slide:
You now have two
of the exact same
slides.

38. Step #20Step #20
Click in the title box on your new slideClick in the title box on your new slide
(3(3rdrd
slide), highlight the old title, andslide), highlight the old title, and
type a new title over it. Do the sametype a new title over it. Do the same
thing for the text.thing for the text.
►►
Change title & text on new slide:

39. Step #21Step #21
Click on the picture, and hit delete onClick on the picture, and hit delete on
your key board. Insert a new pictureyour key board. Insert a new picture
(insert, picture, from file). Don’t forget(insert, picture, from file). Don’t forget
to go toto go to insertinsert,, undo slide layoutundo slide layout to fixto fix
your slide. You can then move andyour slide. You can then move and
resize the picture.resize the picture.
►►
Change the picture:

40. Step #22Step #22
Insert as many duplicate slides asInsert as many duplicate slides as
needed. Follow above steps to change.needed. Follow above steps to change.
►►
Additional slides:
1 2 3
4 5 6

41. Step #23Step #23
You may want to insert a chart to helpYou may want to insert a chart to help
explain the information in yourexplain the information in your
presentation (especially statistics). Topresentation (especially statistics). To
add a chart: on your toolbar, chooseadd a chart: on your toolbar, choose
insertinsert and selectand select chartchart
►►
Add a graph to any slide:

42. Step #23 cont.Step #23 cont.
When you insert a chart, a sample dataWhen you insert a chart, a sample data
sheet and corresponding bar chart willsheet and corresponding bar chart will
appear on your slide. PowerPoint hasappear on your slide. PowerPoint has
included some sample data in the firstincluded some sample data in the first
four columns. The bars in the chart arefour columns. The bars in the chart are
the graphical representation of thethe graphical representation of the
numbers in the data sheet.numbers in the data sheet.
►►
Add a graph to any slide:

43. Step #23 cont.Step #23 cont.
To create you own chart, you can replaceTo create you own chart, you can replace
the data in the sample data sheet withthe data in the sample data sheet with
your own data. Click in the row on theyour own data. Click in the row on the
data sheet you want to change, type yourdata sheet you want to change, type your
number, and hit enter. PowerPoint willnumber, and hit enter. PowerPoint will
automatically change the chart as well.automatically change the chart as well.
►►
Add a graph to any slide:
You can also change the chart
titles by simply typing over
what PowerPoint has used as
sample titles.

44. Step #23 cont.Step #23 cont.
After you have changed all the data youAfter you have changed all the data you
want to change, click anywhere on yourwant to change, click anywhere on your
slide, and the data sheet will disappear. Ifslide, and the data sheet will disappear. If
you need to make additional changes,you need to make additional changes,
double click on the chart, and the datadouble click on the chart, and the data
sheet will reappear.sheet will reappear.
►►
Add a graph to any slide:

45. Step #23 cont.Step #23 cont.
If inserting the chart messed up your slideIf inserting the chart messed up your slide
format, on the toolbar, go toformat, on the toolbar, go to editedit, and, and
selectselect undo slide layoutundo slide layout. This will fix your. This will fix your
slide.slide.
►►
Add a graph to any slide:

46. Step #23 cont.Step #23 cont.
To delete rows on your chart, double clickTo delete rows on your chart, double click
on the chart so the data sheet will appear.on the chart so the data sheet will appear.
Right click on the column (or row) in theRight click on the column (or row) in the
data sheet you want to delete, and choosedata sheet you want to delete, and choose
deletedelete..
►►
Add a graph to any slide:

47. Step #23 cont.Step #23 cont.
If you want to add bars to your chart,If you want to add bars to your chart,
double click on the chart so the data sheetdouble click on the chart so the data sheet
will appear. In the first empty columns andwill appear. In the first empty columns and
rows in the data sheet, type in the newrows in the data sheet, type in the new
data you want to appear on your chart.data you want to appear on your chart.
►►
Add a graph to any slide:

48. Step #23 cont.Step #23 cont.
The bar chart is the default chart inThe bar chart is the default chart in
PowerPoint. If you think your data wouldPowerPoint. If you think your data would
be better displayed in a different type ofbe better displayed in a different type of
chart, you can change it. Double click onchart, you can change it. Double click on
your chart so the data sheet appears.your chart so the data sheet appears.
Right click on your chartRight click on your chart
and chooseand choose chart typechart type..
►►
Add a graph to any slide:

49. Step #23 cont.Step #23 cont.
A chart box will open, find the type ofA chart box will open, find the type of
chart you want to display your data,chart you want to display your data,
and clickand click okok..
►►
Add a graph to any slide:

50. Step #23 cont.Step #23 cont.
You can also resize and move yourYou can also resize and move your
chart the same as you did for text andchart the same as you did for text and
pictures earlier in this tutorial.pictures earlier in this tutorial.
►►
Add a graph to any slide:

51. Step #24Step #24
Review slides for spelling, grammar,Review slides for spelling, grammar,
etc. errors. Practice using youretc. errors. Practice using your
PowerPoint as you practice yourPowerPoint as you practice your
presentation.presentation.
►►
Review slides:

52. Step #25Step #25
To start your presentation. Go to yourTo start your presentation. Go to your
toolbar, selecttoolbar, select slide showslide show and chooseand choose
view showview show..
►►
Start PowerPoint presentation:

53. Step #26Step #26
To switch from slide to slide, click yourTo switch from slide to slide, click your
mouse; hit the space bar on your keymouse; hit the space bar on your key
board; or use the down arrow key onboard; or use the down arrow key on
your keyboard.your keyboard.
►►
Switch to next slide: