1. Maintenance Management of
Provincial and Kabupaten Roads
Project and Workshop Overview
Neil Robertson
ARRB Group Limited
Project Team Leader
This presentation does not necessarily represent the views of IndII

2. Overview of presentation
The Project:
Technical Assistance for Support of Provincial and
Kabupaten Road Maintenance Management
Planning
(P&KRMMP)
• Project phases – Phase 1 and 2
• Review topic areas
The Workshop:
• Why have we invited you here?
• Workshop sessions

3. Role of P&KRMMP Phase 1
1. Select sub-national agencies to be reviewed
• Overall characteristics of road condition and budgeting
of provinces & kabupatens
• Identify “better than average” locations
2. An initial review of current state of road
maintenance management practices and
opportunities for strengthening capabilities
• 3 topic areas
• Consultation workshops
3. Refine scope for Phase 2 of the project
4. Report on the review

4. Role of P&KRMMP Phase 2
1. Prepare and consult on road maintenance policy
2. Pilots of institutional strengthening
• Field surveys
• Data analysis and reporting
• Immediate and mid-term Maintenance Plans
• Presentation of plans for 2012 - 2015
3. Prepare Standard Operating Procedures
4. Project reporting

5. Phase 1 Topic Areas
Needs, practices and capability
• identify maintenance funding needs, current
expenditures, sources & availability of funds in P&K
• review current maintenance management practices,
implications: strategies for strengthening
• review adequacy of HR in the sector: strategies for
strengthening
• review and recommend on delivery of routine
maintenance

6. Phase 1 Topic Areas
Procedures and tools
• review availability & use of guidelines / procedures for
Road Asset Management
 tools etc for planning, programming, budgeting including
LVRMS in Local Governments
 preparation of designs; contract documents; procurement
& contracting; construction supervision

7. Phase 1 Topic Areas
Procurement and support
• review laws / regulations - performance-based
contracts; output-based grant funding of maintenance
• review merits of different approaches to contracting
• review roles / opportunities for external agencies to
provide technical & HRD support; most appropriate form
of Technical Assistance support

8. Why have we invited you here?
We need to understand the range of current
practice and needs, and gaps in capability
Two consultation workshops – Jakarta and Mataram
Five provinces and 8 kabupatens – “strong” to
“weak” performance
Your opportunity to shape the scope of pilot
Technical Assistance in Phase 2
Questionnaires – questions for each topic area
• Individual questionnaire responses
• Group discussions

9. Provinces and Kabupatens - Phase 1 consultation
Province Kabupaten
West Sulawesi Mamuju Utara, Mamasa
West Nusa Tenggara Lombok Barat, Sumbawa Besar, Dompu
Bali Tabanan
Central Java Cilacap
West Java Bandung

10. Workshop Sessions
For each topic area:
• Group discussion of questions
 No one answer is correct
 Expect to have a range of different responses
 You may have ideas different from the question options
 We are interested in the level of consensus
• Group appoints a spokesperson to report back to
plenary discussion for the topic area
Participation

11. Topics – Needs, Practices and Capability
Network characteristics
Drivers for maintenance and betterment
Maintenance funding needs
Current maintenance expenditure
Funding sources – national, province, kabupaten
Current maintenance management practices, implications
Strategies for strengthening practices
Adequacy of human resources for road maintenance
Strategies for strengthening human resources
Opportunities for coordination between organisations

12. Topics – Procedures and Tools
Planning for road maintenance
Programming road maintenance
Budgeting road maintenance
Preparation of maintenance designs
Procedures, decision tools, data, decision-making

13. Topics – Procurement and Support
Laws governing maintenance procurement in P&Ks
Maintenance delivery
• Delivery types
• Contract types
• Procurement
• Supervision of works
Opportunities / roles for support to P&Ks