College-Wide Integrated Approach to Starting a New Academic Year, March 17, 2009 League for Innovation, Reno, NV

1. College-Wide Integrated
Approach to Starting a New
Academic Year
League for Innovation – Reno-Tahoe, Nevada
March 17, 2009
Janice M. Kinsinger, Associate Dean, Instructional Innovation and Learning Resources
Patrice Hess, Director of Organizational Learning
Illinois Central College - East Peoria, Illinois
jkinsinger@icc.edu; 309-694-5758
phess@icc.edu; 309-694-5295
http://www.icc.edu/innovation/

2. ILLINOIS CENTRAL COLLEGE
• Community College of 13,000 students
• 186 Full Time Faculty – 55% Sem. Hrs.
• 540+ Adjunct Faculty – 45% Sem. Hrs.
• 8 Academic Departments
• 4 Campuses
– East Peoria Campus
– Peoria Downtown Campus
– ICC North Campus (Peoria)
– Newest – ICC South Campus (Pekin)

3. Academic Organizational Chart
Chart is a representative summary of
ICC’s organizational structure.
Discussion will provide more detail.

4. Illinois Central College Mission
Through learning, minds change.
We believe by changing minds,
we can change the world.

5. Strategic Priorities
• Student Learning
• Outreach
• Service
• Value

6. Organizational Tools
• Blueprint for the Future • Six Sigma
Strategic Plan • Lincoln/Baldrige Criteria
• AQIP – Academic
Quality Improvement
Program
• IBB - Interest-Based
Bargaining

7. Organizational Learning
• Annual Program Planning • Teaching and Learning
– Aligned with Strategic Center
Priorities and Strategies – Event calendar each term
– Measured with Institutional – All college personnel
Indicators
• Assessment Surveys
• Manager’s Strategic Forum
• Individual and Department
– Monthly discussion meetings
Suggestions
– Annual retreat – 2008 New
Manager Training
• Organizational Learning
Committee
– Meets 5-6 times/year

8. History of Week
• Orientation Week
– Week before classes begin in the Fall
• Organized by Marketing Department
– Little input from faculty or staff
– Focused more on social vs. learning events
• Transferred to Instructional Innovation
– In 2001 shortly after New College President
– Renamed “August Celebration of Learning”

9. Monday BIG IDEAS of
August Celebration of Learning
• New Full-Time Faculty All-Day Orientation
– Welcome by Vice President
– Parade of People, Hands-On Technology
– Scavenger Hunt Around Campus
– Luncheon
• Executive Cabinet /Vice President of
Academic Affairs
• Deans /Associate Deans
• Faculty Assigned Mentors
• 2nd Year Full-time Faculty
– Panel of 2nd Year Faculty

10. Tuesday BIG IDEAS of
August Celebration of Learning
• All-College Breakfast
• All-College Opening General Session
– President’s “State of the College” Address
– Faculty Forum President “Welcome”
– Motivational Message or Learning Event
– Welcome to New Faculty and Staff
– Educational Foundation Employee Campaign Kick-
off Student Presentation

11. Motivational
Tuesday General Session
• Motivational DVD
– Star Thrower’s “Celebrate What’s Right” by Dewitt
Jones
– Self-produced DVD of College Faculty, Staff and
Students sharing answers to questions of learning
• Keynote Speaker
– Dr. Vincent Tinto
• College “Mission Possible “ Skit
• Learning from our Students: Student Panel

12. Wednesday BIG IDEAS of
August Celebration of Learning
• All College Courtyard Picnic
and EXPO
• Afternoon Breakout Sessions
and Workshops
• All Academic Meeting with VP
• Adjunct Faculty Orientation
• Dual Credit Faculty
Orientation
• All Faculty Department
Meetings
• Dinner with Speaker

13. Other BIG IDEAS of
August Celebration of Learning
• Retirees Ice Cream Social - Thursday
• College –Wide Meetings
– Thursday
• Keep Friday Open
• Added a January Celebration of Learning
– Thursday before classes begin
– Orientations
– Faculty Sessions
– All Faculty Dinner

14. Other Ideas
• TLC Work Week prior to August Celebration of
Learning Week
• Individual Meetings with New Faculty (Pre-
Orientation)
• Publishers EXPO on Courtyard Picnic Day
• Friday Fun Day of Games
• Guest Workshop Speakers – Linked Classes
• Endowed Teaching Chair Project Exhibit

15. College-Wide Involvement
• Human Resources and • Vice President of
Benefits Academic Affairs
• Academic Departments • Vice President of
and Faculty Organizational
• Health Effectiveness and
Services/Wellness Planning, Institutional
• Document Services Research
• President’s Office • Facilities
• Food Services
• Retirees

16. Basic Costs – August, 2008
• New FT Faculty Luncheon • $ 630 (~60 people)
• All College Breakfast • $3100 (~400 people)
• Courtyard Picnic • $5600 (~500 people)
• All Faculty Dinner • $4600 (~300 people)
• Learning Event/Speaker • Varies
• Ice Cream Social • $ 420
• Printed Materials • $ 600

17. Assessment Comments
• This is a great way for • Having the academic
individuals to be department meetings
reminded that we are before the dinner is a
working as an real plus. And having FT
organization to achieve and adjuncts together
a common goal. worked well, also.
• Loved the wealth of
information during the
Courtyard Picnic.

18. Assessment Comments
• I love this week! I • NO MORE EVENING
always get the "back to FACULTY meeting - that
school" buzz during the was waste of a day;
Celebration of waiting around for the
Learning. evening meeting; too far
• Thank you for the good to go home and no where
mix of academic and to work on campus.
social events!

19. Assessment Comments
• Celebration of Learning and • All employee sessions are
Celebration of Service are great but unless the
important events in the life of campus closes down ALL
the employees. They should be EMPLOYEES CANNOT
celebrations!! By taking the ATTEND. Each year there
time to focus the faculty and are very short windows of
staff you show that they're opportunity to attend
appreciated as employees and events or only one event is
hopefully they'll start to scheduled. Not all are able
embrace those events even to participate under this
more. format.

20. Our Challenges Yet!
• One College Concept with the Multi-Campus
Staff
• Full-time Faculty Contract – What’s Required?
• Multiple Academic Meetings
– Continuing to reduce duplication
• Combined Academic Department Meetings
– Full-time and adjunct faculty together
• Still seen as a “Faculty” Event despite Staff
Involvement – but improving!

21. Big Ideas from YOUR College?
• New Faculty • General Sessions, State
Orientation of the College
• Veteran Faculty • Speakers
Engagement
• Adjunct Faculty
• Food and Social Events
• Committees and Groups
• Learning Events
• Staff (Non-Teaching)
Involvement