1. The HCA Assets and liabilities register summarised.
The introductionof a regulatory frameworkbythe HomesandCommunityAgency(HCA) requires
residentialproviderstohave acomprehensiveregisterof theirassetsandliabilities. The general
purpose forintroducingthe frameworkisforthe protectionof social housingassets andforRPsto
assess,manage andaddressrisksto ensure longtermviability.
The Assetsand liabilities register
The Registercouldcoverthe whole breadth of anRP’s activitiesincludingactivitiescarriedoutin
subsidiaries,jointventuresandpartnerships.
The benefitsof maintainingsucharegisterwill include butnotlimitedtothe following:
 Servesasgood groundworkfor other work streams
 Compliantwithregulatoryrequirement
 Chargingof security
There are 3 main steps required tobuildandmaintainthe register
 The RP needstoestablishpoliciesastowhatis to be includedinthe register.
 The RP will needtolocate,obtainandreview relevantdocumentation.
 The RP will needtomaintainthe registertoensure itisupto date and informationcanbe
obtainedswiftly.
Some RPs couldface regulatorydowngradesif the HomesandCommunitiesAgencyuncovers
insufficientassetandliabilityregistersinitsnew in-depthassessments.
MaintainingtheRegister
There are 3 stepsto maintainingthe register,i.e.itemstoconsiderforinclusioninthe register,
namely:
1. Businessprocess:
 Capturingall activitiesbyshowingindetail the worksandactivitiestobe done byall
partiesi.e.coverall steps,events,requiredworkandoutcomes.
 Obtainingrelevantdocumentationwhere necessary.
 Understandthe effectsif criteriaare notfullymet.
2. Understandingandinterpretingthe information:
 Land and propertyassets.
i. Address,Postcode,Local authorityandunique identifierreference.
ii. Title number
iii. Reporton Title
iv. Propertytype andnumberof bedrooms
v. Date of ownership/Lease commencement.
vi. Termsof the Lease,Landlord’sobligationsandrestrictive terms
vii. PlanningInformation-section106Agreement,NominationsAgreementsand
restrictionof use.

2.  Corporate Liabilities.
i. The registercouldserve asa repositoryforthe RPs live
contracts/documentationassociatedwithcorporate activities.
ii. A repositoryforlegal andstatutoryobligationslikeInsurance andpension
schemes.
iii. Define andmaintaincontingentliabilitiesacrossthe RP.
 Financial Liabilities.
i. Loan Agreementsincludinganyintercompanyloans
ii. BondFinance
iii. Guarantees.
 PropertyInvestmentLiabilities.
i. All live developmentcontracts.
ii. OptionAgreements
iii. Grant Agreements
iv. Maintenance/majorworks/stockconditionsurvey
3. Establishingrolesandresponsibilities.
 Establishingthe role of the board.
 Establishaprojectleadand team.
 Establishoriginandlocationof information.
 Establishif there isa needforadditional resources.
 Ensure corporate “buy in”.