Using LIASA Conference (Open Conference Systems) and LIASA Webinar (Big Blue Button).

1. Welcome to another LIASA Webinar!
Online Webinar Management & Presentation Workshop
11 March 10:00 – 11:00
Please note
We will start at 10:00 promptly.
Please keep your microphone muted while the presenter presents.
Please do not turn your webcam on.
Questions can be typed in the chat box to the right.
Please introduce yourselves while waiting.

2. Workshop Online Webinar
Management & Presentation
Webinar Software brought to you by LIASA & Big Blue Button
Presented by Ina Smith
11 March 2015

3. "Libraries that only contain books and chess tables are obsolete.
A 21st century library should be at the heart of the school and a place
where both students and staff can come in to relax, read, get advice,
access powerful devices, edit videos, music, print in 3D and learn how
to code to name a few.
This 21st century learning space should give people an equal chance to
use these devices and access information. Otherwise these libraries
will turn into museums where people go to look at all the things we
used to use.“
Source: http://ingvihrannar.com/14-things-that-are-obsolete-in-21st-century-schools/

4. Objectives
• Familiarise you with Open Conference Systems Open Source Software
(LIASA Conference)
• LIASA purposes
• Institutional purposes
• Familiarise you with Big Blue Button Open Source Software
(LIASA Webinar)
• LIASA purposes
• Institutional purposes

5. LIASA
Web
LIASA
Conference
Events
LIASA
Webinar
Virtual
LIASA
SlideShare
Presentations
LIASA
YouTube
Videos
LIASA Flickr
Photos
LIASA Wiki
Tutorials
LIASAintheCloud

6. Need to Connect
• Communicate information
• Training workshops
• Presentations
• Marketing
• Meetings, brainstorming, discussions
• And more

7. LIASA
Conference
Events
LIASA
Webinar
Virtual
Create event & web address
Registrations
http://conferenceliasa.org.za
Present virtual event
http://webinarliasa.org.za
Two Tools to Connect

8. Make a Booking http://goo.gl/forms/y5DQpGLRlE

9. Roles when presenting a Webinar
• Administrator (LIASA Office)
• Book LIASA Webinar on request of Conference Manager
• Create event on LIASA Conference
• Register Conference Manager & grant access to event
• Send URLs to Conference Manager
• Conference Manager (coordinator = you)
• Full responsibility for speaker/presenter & event & tests (incl. booking)
• Populate event on LIASA Conference
• Communicate with presenter, delegates: 2 weeks, 1 week, 1 day, on day, day after
• Presenter (guest)
• Uploads presentation in pdf & present & responds to questions
• Participants (‘’readers”, delegates)
• Listen & questions

10. Presenting a Webinar
• Step 1: Book LIASA Webinar (Google Forms)
http://goo.gl/forms/y5DQpGLRlE
• LIASA Office will confirm booking for LIASA Webinar
• Create event on LIASA Conference if required
• Register coordinator for event as event director for LIASA Conference
• Step 3: Coordinator (Conference Manager) populates event (LIASA
Conference)
• Step 4: Send out invite, promote event (Email) (1 – 2 weeks prior to event)
• Step 5: Online test with presenter (LIASA Webinar) (1 week prior)
• Step 6: Send reminder to participants to test all (Email) (1 day prior)
• Step 7: Day of event – sign on 30 min. before the time and welcome all &
presentation (LIASA Webinar)
• Step 8: Evaluate session (Google Forms) (1 day after)

11. LIASA Conference (all LIASA events)
All events will be listed
on page & archived when
expire

12. Functionalities LIASA Conference offers
• Keep track & record of all LIASA events, by all IGs & Branches
• Create mini-website
• Compose & send call for papers
• Electronically submit & accept papers
• Paper submitters can edit work
• Post-conference proceedings & papers searchable
• Post original data sets
• Register participants
• Integrate post-event online discussions

13. Populating Event on LIASA Conference – Login
as Conference Manager
Go to http://conferenceliasa.org.za/

14. User Home
Event for which you are
Conference Manager

15. For this specific event
only
LIASA Conference – to
assign a role for a
specific event, the
person must be
registered as a User
first – once only

16. Setup

17. Conference Timeline & Information
Overview
Registrations

18. Organizing Team

19. Program

20. Stats & Reports

21. Registrations

22. Registration Types

23. Registration Policies

24. Registration URL to include in invitation/announcement
http://conferenceliasa.org.za/index.php/helig/WOWMP/schedConf/registration
Shorten URL with http://bit.ly/

25. Information about event
http://conferenceliasa.org.za/index.php/helig/WOWMP
Shorten URL with http://bit.ly/

26. LIASA Webinar (virtual presentations)

27. Functionalities LIASA Webinar offers
• Keep track & record of all LIASA events, by all IGs & Branches
• Online presentations, workshops, seminars, conferences
• Whiteboard
• Desktop sharing
• Webcam
• Chat & private chat
• Record & playback: next phase

28. Examples
• Public Libraries: digital storytelling, expert presentation evenings,
training on how to conduct research, collaborate with school libraries
• School Libraries: tacit knowledge, media skills, learn to present
• Research Libraries: presentations, meetings with lecturers, group
work, training how to submit thesis/dissertations, defend
thesis/dissertation, consult with supervisor/promotor/class etc.
• Other: interviews, meetings etc.
Keep in mind different learning styles.

29. Sign in at http://webinarliasa.org.za
Type own name & institution
& number of participants in
group if any.
Click Join.

30. Presenter & Director

31. Click Allow in Chrome

39. General
• Keep presentations clean and simple, avoid small detail
• Upload presentations in pdf
• Publish pdf to SlideShare and link between LC & SS
• Professional & spelling
• Only one webinar at a time – therefore make bookings (also for tests)
• Conference Manager – introduce presenter, brief bio
• LIASA opening & welcome slide
• Manually register people who struggle with CAPTCHA

40. Thank you!
Software
Big Blue Button http://bigbluebutton.org/
Open Conference Systems https://pkp.sfu.ca/ocs/
System Installation
Hilton Gibson hgibson@sun.ac.za
Ricardo Davids rddavids@sun.ac.za