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What is Online Project
Management Software
Discover how to leverage the latest cloud
applications as a way to grow your business
What is Online
    Project Management Software
    How to understand the mechanics behind Project Management tools,
    and the major components of Project Management software.

    Think about project management software as a real-world project manager:


    ●   A good project manager can organize and
        manage all of the elements of a campaign or
        project as well as communicate updates,
        budget, schedules, deadlines and more.
 
    ●   The advent of cloud computing has been a real
        benefit for the project management software
        space as developers have taken what used to
        be a relatively stagnant boxed product full of
        planning tools and have created products that
        are now cheaper, easier to use and more
        collaborative and dynamic.
 
What is Online
Project Management Software
There are five phases of project management, as
defined by the Project Management Institute (PMI).

1.   Initiating
2.   Planning
3.   Executing
4.   Controlling
5.   Closing

Organizations that require project
management software should always
be cognizant of the basics of project
management and how a vendor’s
solution addresses these five phases
of project management.
Main functions supported
It is by examining what your organization requires to execute projects and
matching those needs to the appropriate software that you will find the best
solution. But bear in mind that most solutions should provide the following
functions:



●   Encourage collaboration and communication
●   Project Planning
●   Responsiveness to changes
●   Foster Creativity
●   Track time, deadlines and budgets
●   Issue Tracking and Process Improvement
●   Schedule calendars
●   Ressources optimization
What features to consider?
         
        Collaboration and communication are very
        important elements to consider when looking for
        a project management software solution,
        therefore consider these features:




                                                              ●   Document
    ●   A central dashboard
                                                                  tracking tools to
        for the team to
                                                                  collaboratively
        communicate
                                Collaboration Tools               edit copy
        updates
                                                           
 
                                                              ●   Process
    ●   Online Project Chat
                                                                  Improvement
 
 
What features to consider?
  A Workspace designed for team members to
  help them understand, organize, and get their
  tasks done:

                            Alerts for project deadline and
                                  meeting reminders




Calendars for scheduling
meetings and monitoring                                       Tools for task creation
      important project
                           Planning and Scheduling Tools      and delegation
              milestones
What features to consider?
 Look for a set of professional
 services automation:


                        Tools to bill and invoice clients on project-
                                      related expenses




Applications to track              Analytic Project                     Time tracking tools for various
  project budgets                                                           project-related tasks
                                   Reporting Tools
What features to consider?
 Look for a set of professional
 services automation:




                          Budgeting/Invoicing/      Employee time tracking
Budgeting reports
                                                           reports
                              Billing Tools




                            Status update reports
How To Choose
Online Business Software
Generally speaking, there are several critical aspects that should be
considered when purchasing online business software (or Software as a
Service aka SaaS), based on best practices from the industry:

    ●   Reduce risk of mistaken choice and implementation
        failure
    ●   Achieve a good ROI (Return On Investment)
    ●   Align business needs with organizational
        requirement
 
Key evaluation criteria :
 
    ●   Understand the different software models
    ●   Know the different types of business models offered by
        each vendor: cloud-based, hybrid, hosted and in-
        house.
    ●   The main differentiators are with the data: who owns
        it, how it is administered, stored and what are my
        privacy and security guarantees.
 
How To Choose
Online Business Software
 
Industry specific expertise
 
    ●   Look for vertical industry expertise, check their
        clients list to find similarities to existing clients.
    ●   Check that the solution can adapt to changing
        business models rapidly and the vendor’s past
        history in delivering new updates to its solution.
 
Total Cost of Ownership
 
    ●   To compare an in-house software to a SaaS product
        requires measurable metrics. When trying to
        understand the TCO, issues such as current and
        future subscription costs, data administration,
        integration costs to existing systems and support
        costs should be heavily scrutinized.
 
 
How To Choose
Project Management Software
    The market for project management software has increased greatly and
    there are numerous products out there at all price points. Depending on
    your needs, you can decide on the type of project management software
    to purchase.

    There are two main types of online
    project management applications:
 
    ●   With a comprehensive list of features
        such as tools for communication,
        budgeting, time tracking, document
        tracking and much more.
    ●   With a smaller tool set limted to key
        features such as task creation and
        team communication.
How To Choose
    Project Management Software
    ●   Look for products that have tiered
        subscription levels so you can pick the
        level that best supports your needs and
        upgrade should you want to utilize
        additional features or add users. In this
        infographic, you can compare information
        on important decision factors between
        different project management solutions
        available in the market.

    ●   Pricing plan should be clearly indicated on
        the vendor websiteAlways recommend that
        you short list 2 or 3 solutions and that you
        use the free trials before buying.
 
 
How To Choose
Project Management Software
Helpful resources
 
    ●   You can compare solutions and read
        reviews from a comprehensive list of
        online project management software
        solutions to help you find the one that is
        the best fit to your needs.
    ●   You can get a customized software
        recommendation by using GetApp.com's
        AppFinder
    ●   You can check this infographic highlighting
        the 25 most important online product
        management software solutions

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What is online project management software

  • 1. What is Online Project Management Software Discover how to leverage the latest cloud applications as a way to grow your business
  • 2. What is Online Project Management Software How to understand the mechanics behind Project Management tools, and the major components of Project Management software. Think about project management software as a real-world project manager: ● A good project manager can organize and manage all of the elements of a campaign or project as well as communicate updates, budget, schedules, deadlines and more.   ● The advent of cloud computing has been a real benefit for the project management software space as developers have taken what used to be a relatively stagnant boxed product full of planning tools and have created products that are now cheaper, easier to use and more collaborative and dynamic.  
  • 3. What is Online Project Management Software There are five phases of project management, as defined by the Project Management Institute (PMI). 1. Initiating 2. Planning 3. Executing 4. Controlling 5. Closing Organizations that require project management software should always be cognizant of the basics of project management and how a vendor’s solution addresses these five phases of project management.
  • 4. Main functions supported It is by examining what your organization requires to execute projects and matching those needs to the appropriate software that you will find the best solution. But bear in mind that most solutions should provide the following functions: ● Encourage collaboration and communication ● Project Planning ● Responsiveness to changes ● Foster Creativity ● Track time, deadlines and budgets ● Issue Tracking and Process Improvement ● Schedule calendars ● Ressources optimization
  • 5. What features to consider?   Collaboration and communication are very important elements to consider when looking for a project management software solution, therefore consider these features: ● Document ● A central dashboard tracking tools to for the team to collaboratively communicate Collaboration Tools edit copy updates     ● Process ● Online Project Chat Improvement    
  • 6. What features to consider? A Workspace designed for team members to help them understand, organize, and get their tasks done: Alerts for project deadline and meeting reminders Calendars for scheduling meetings and monitoring Tools for task creation important project Planning and Scheduling Tools and delegation milestones
  • 7. What features to consider? Look for a set of professional services automation: Tools to bill and invoice clients on project- related expenses Applications to track Analytic Project Time tracking tools for various project budgets project-related tasks Reporting Tools
  • 8. What features to consider? Look for a set of professional services automation: Budgeting/Invoicing/ Employee time tracking Budgeting reports reports Billing Tools Status update reports
  • 9. How To Choose Online Business Software Generally speaking, there are several critical aspects that should be considered when purchasing online business software (or Software as a Service aka SaaS), based on best practices from the industry: ● Reduce risk of mistaken choice and implementation failure ● Achieve a good ROI (Return On Investment) ● Align business needs with organizational requirement   Key evaluation criteria :   ● Understand the different software models ● Know the different types of business models offered by each vendor: cloud-based, hybrid, hosted and in- house. ● The main differentiators are with the data: who owns it, how it is administered, stored and what are my privacy and security guarantees.  
  • 10. How To Choose Online Business Software   Industry specific expertise   ● Look for vertical industry expertise, check their clients list to find similarities to existing clients. ● Check that the solution can adapt to changing business models rapidly and the vendor’s past history in delivering new updates to its solution.   Total Cost of Ownership   ● To compare an in-house software to a SaaS product requires measurable metrics. When trying to understand the TCO, issues such as current and future subscription costs, data administration, integration costs to existing systems and support costs should be heavily scrutinized.    
  • 11. How To Choose Project Management Software The market for project management software has increased greatly and there are numerous products out there at all price points. Depending on your needs, you can decide on the type of project management software to purchase. There are two main types of online project management applications:   ● With a comprehensive list of features such as tools for communication, budgeting, time tracking, document tracking and much more. ● With a smaller tool set limted to key features such as task creation and team communication.
  • 12. How To Choose Project Management Software ● Look for products that have tiered subscription levels so you can pick the level that best supports your needs and upgrade should you want to utilize additional features or add users. In this infographic, you can compare information on important decision factors between different project management solutions available in the market. ● Pricing plan should be clearly indicated on the vendor websiteAlways recommend that you short list 2 or 3 solutions and that you use the free trials before buying.    
  • 13. How To Choose Project Management Software Helpful resources   ● You can compare solutions and read reviews from a comprehensive list of online project management software solutions to help you find the one that is the best fit to your needs. ● You can get a customized software recommendation by using GetApp.com's AppFinder ● You can check this infographic highlighting the 25 most important online product management software solutions