Oh, technology. Long gone are the days when a not-so-flattering picture could be simply thrown away, Google didn't know who you were, and your "browsing history" was limited to which magazines you read. In today's society, anyone can access personal/ non-work related information with a few clicks on the Internet. The ability to easily communicate to massive audiences creates extreme risk of negative exposure for employers, employees, and job candidates. So are there any laws governing this? If so, what are they? In this webinar, we will approach all angles of this topic from the views of an employee to the business owner. Answers to our most frequently asked technology and social media questions/issues, will be revealed along with the facts you need to know to stay compliant. -Job Candidates Using internet searches. Risks and rewards. -Current Employees He tweeted what?!?! Can employees be disciplined for Facebook activities? Top 5 things that help a Social Media Policy to stand strong. -Former Employees Risks of staying virtually in touch (linked-in, maintaining social media connection, etc).

1. Social
Media:
Balancing
Professional
and
Personal
Personas
Rebecca
Regard,
MBA
PHR
HR
Advisor
G&A
Partners

2. No=ce
• I’m
not
an
aAorney
• This
is
not
legal
advice,
nor
should
the
presenta=on
be
subs=tuted
for
experienced
legal
counsel.

3. POLL
QUESTION
• What
is
your
role
within
your
organiza=on?

4. Agenda
• Introduc=on
• Laws
• Employee
and
Employer
advice
for:
• Job
Candidates
• Current
Employees
• Former
Employees
• Best
Prac=ces
• Q&A

5. What
is
Social
Media
• From
blogs
to
tweets
and
everything
in-­‐between.

6. What
DO
we
know?
• Laws
that
may
affect
social
media
use
• The
Na=onal
Labor
Rela=ons
Act
(NLRA)
• The
Na=onal
Labor
Rela=ons
Board
(NLRB)
•
•
•
•
The
Fair
Credit
Repor=ng
Act
(FCRA)
The
Stored
Communica=ons
Act
(SCA)
Common
Law
(privacy)
Intrusion
Upon
Seclusion
The
Gene=c
Informa=on
Nondiscrimina=on
Act
(GINA)
• Discovery/E-­‐discovery

7. Job
Candidate
• Employees
• Could
you
be
searched?
• Tips
to
mi=gate

8. My
Pinterest
(non-­‐followers)

9. Who
let
the
blogs
out?

10. Job
Candidate
• Employers
• To
search
or
not
to
search?
• Perks
• Liabili=es
• Ask
for
password?
• Things
to
consider
before
you
search

11. POLL
QUESTION
• Would
you
ever
ask
a
poten=al
employee
for
a
social
media
password?

12. Pirate
Girl
• Stacy
Snyder
(Google
her,
it’s
true)
Drunken
Pirate

13. Current
Employees
• For
Employees
and
Employers
• Who’s
watching
&
what
can
they
watch?
• Handbook/Social
Media
policy
• Issued
statement
• [Your
Company]
reserves
the
right
to
inspect,
monitor
and
have
access
to
company
computers,
voicemail,
email,
and
other
internet
communica=ons.
Employees
should
not
assume
any
expecta=on
of
privacy
in
the
workplace.

14. Current
Employees
• For
Employees
•
•
•
•
•
•
•
•
You
are
responsible
Privacy
se_ngs
Immediate,
not
private,
doesn’t
expire
Honest
and
accurate
Correct
mistakes
ASAP
Archives
Rumors
Appropriate
and
respec`ul

15. Current
Employees
• For
Employers
• Issue
a
statement
• Inves=gate
• Regardless
of
whether
it
occurs
in
person
or
online
• Cafeteria
=
Facebook?
• Inappropriate
conduct
online
can
be
just
as
serious
as
Inappropriate
conduct
in
the
workplace
• Designated
Representa=ve
• Confiden=al
Informa=on
• Financial
Disclosure
Laws
• Retalia=on

16. Current
Employees
• Employee-­‐
Manager
Online
Ties
• WriAen
Policy
• [Your
Company]
strongly
discourages
supervisors
and
managers
from
“friending”
or
obtaining
access
to
employee’s
personal
online
informa=on
when
it
is
not
work-­‐related
and
there
is
no
business
necessity.
• While
maintaining
personal
rela=onships
with
employees
is
important
from
an
employee
rela=ons
standpoint,
the
sensi=vity
of
the
type
of
informa=on
available
on
social
networking
sites
and
the
risks
associated
with
employer
access
to
such
personal
employee
informa=on
outweigh
the
benefits.

17. Current
Employees
• Employee-­‐
Manager
Online
Ties
• Linked
in
Recommenda=ons
• Risks
• Rewards
• Unforeseeable

18. Current
Employees
• Harassment
Claims
• Discrimina=on
Claims

19. Former
Employees
• References
• Social
Media
=es
• Linked
in
• Request
• Recommenda=on
requests
• Who
owns
the
twiAer
handle?
• Policy
• Phonedog.com

20. Best
Prac=ces
For
Employees:
• Remember
Pirate
Girl
• If
you’re
not
sure
ask
someone
• When
in
doubt,
don’t
post
• Monitoring
• Threats,
etc.
• Protect
your
image
• Careful,
prepared,
discreet

21. Best
Prac=ces
For
Employees:
• The
Internet
never
forgets.
• No
second
chances.
Every:
• online
photo
• Facebook
status/
update
• tweet
• blog
entry
Delete
Cookies!!!
• by
and
about
us
can
be
stored
forever!

22. Best
Prac=ces
For
Employers:
• Social
Media
Policy
• Training
and
Communica=on
• Statement

23. Q&A
• Ques=ons?
• Send
all
further
ques=ons
to:
info@gnapartners.com