2. 2 Agenda PERS-40 Organization Chart Detailing timeline/challenges Perform to Serve timeline What Detailer's Can/Can't Do Spouse Collocation Failure to OBLISERV Sailor Role Special Assistants / Special Programs
3. PERS-40 ORGANIZATIONAL CHART USE CAPT WARNER NAE CDR GAINES NECC LCDR Brancheau SWE CDR SCOTT FRE MR. BARBIER NIDE CDR MOLE 32 Officers 307 Enlisted -- 247 Detailers -- 44 Placement and Readiness -- 16 Special Assistants and Admin Support 69 Civilians
4. Enlisted Distribution System Overview CMS/ID 4013 -Monitors Enlisted Personnel Readiness -Generates Prioritized Requisitions -Represents MCAs for personnel readiness PLACEMENT MCA -Establishes Priorities TYCOM SAILOR -Review record at 12-15 months prior to PRD to ensure data is accurate; update preferences -9-7 months view available reqs and apply CCC -Review CMS/ID w/Sailors -Assist sailor with CMS/ID Negotiations ASSIGNMENTS ISIC UNIT NPC Detailers -Make selections -Release orders -Negotiate special cases 4
5. 5 CMS-ID ChangesNAVADMIN 249/09 Reduce Sailor negotiation window from 5 months to 3 months (P-9 to P-7) Establish Needs of the Navy window at P-6 vice P-4 Increase the number of sea duty requisitions displayed from 60% to 80% of rollers Redefine the RED zone as Highest Priority Reqs vice Reqs with TUM (take up month) inside P-4 Consider RED zone reqs as “must fills” each cycle
6. 6 Detailing Impact Sailors may submit a maximum of 5 applications per month from P9-P7 vice P9-P5. Failure to submit an application in the final month (P7) opens Sailor up to assignment anywhere on the slate (possibly non-vol). Members would enter the “Needs of the Navy” window the next month (P6). RED Zone are now Immediate Fills based on TUM to Highest Priority requisitions. RED Zone reqs will be filled every cycle. 0-3 rollers = 0 RZR 4-7 rollers = 1 RZR 8-20 rollers = 2 RZR 21-30 rollers = 3 RZR 31-40 rollers = 4 RZR > 41 rollers = 5 RZR GREEN Zone changed from TUM to priority-based alone. Gray is unchanged. ENCOURAGES SAILORS TO “APPLY” IN A MORE AGGRESSIVE AND TIMELY MANNER
7. Detailing Time Line Sailor is about to enter negotiation window Sailor in negotiation window Sailor Detailed asNeeds of the Navy 7 mos prior 12 mos prior 9 mos prior PRD If not selected for orders via CMS/ID, needs of the Navy orders are issued Sailor, Career Retention Team, and Detailer Engagement Sailor applies in CMS/ID via CCC or Sailor 5 COMMUNICATION IS THE KEY
8. Detailing Challenges Training cost PRT/BCA PCS cost PTS Evals EFM Requisition Priority Gender PRD Billet gap School quota availability Sailor’s desire PRD rollers Career Enhancement Special Screening Sea/shore flow Command Input Needs of the Navy Spouse Collocation Pay grade Available Requisitions HYT Time on Station Assignment Decision 6
9. Perform to Serve (PTS) and Detailing PTS SELECTION WINDOW Commands should conduct Career Development Boards on all personnel who are within 12-15 months of PRD. PTS Applications should be submitted 12 months prior to PRD for those who would be required to OBLISERV for PCS orders. CMS-ID Detailing Window PTS window extends beyond CMS-ID application window PTS Quota removed if not under Orders PTS APPLICATION WINDOW CMS-ID apply NEEDS OF THE NAVY 15 months from PRD 12 months from PRD PRD 6 months from PRD 9 months from PRD 7 months from PRD 4 months from PRD Ideal application period for personnel who require OBLISERV. Applications should be submitted 12 months prior to PRD to allow maximum number of looks prior to Detailing Window. All Sailors should be under orders no later than 6 months prior to PRD **PTS/CMS-ID overlap due to detailing window shift from 9-5 months to 9-7 months in OCT 09 (NAVADMIN 249/09)** 7
10. Detailer's Can... Counsel and advise Sailors as their advocate Make assignments to valid billets within negotiation window (9-7 months prior to PRD) Adjust PRD (NAVPERS 1306/7 required) Transfer Sailors up to three months before through four months after PRD (Per MILPERSMAN 1306-100) Support special programs to include: Camp David, White House, SEAL Support, Recruiting, Recruit Division Commander, EO Advisor, SARP, Brig Duty, Instructor Duty, Pre-Comm Sailors will not be released to a special program detailer without rating detailer consent. 10
11. Detailer's Can... Coordinate spouse collocations (1306/7 required from both Sailors 12 months prior to PRD / not always approved). Make assignments for Sailors returning to full duty from Limited Duty. Issue "Non-Voluntary" orders to Sailors who enter the Needs of the Navy window. 11
12. Detailer's Don't… Adjust PRD’s to facilitate negotiation of orders “shopping early/late” Make pay grade substitutions without PERS 4013 approval Make assignments to non-existent requisitions Change manning demand signal (BA or NMP) Allow “by name” request assignments (not fair to other Sailors) Issue orders to Sailors approaching PRD/EAOS without PTS approval (Sailors MUST be PTS approved prior to applying for orders 12
13. Detailer's Don't… Transfer Sailors to open up EP Eval/Fitrep spots Transfer Sailors early to fix personality or leadership issues Send Sailors to schools en route that are not required on the requisition Break PRD more than -3/+4 Months without approved 1306/7 Extend EAOS 13
14. Spouse Collocation Assignments will normally be made to fill valid Navy requirements, considering the needs of the military family as well as the manning of the losing and gaining activities. Collocation may not always be possible. Both people desiring collocation must each submit a request with command endorsement, noting their military couple status and including the name, rank/rate, service of spouse, and number of current dependents. Using NAVPERS 1306/7, Enlisted Personnel Action Request. Each member must submit a copy of their spouse’s request with their request. Both members must be in agreement that collocation is desired. If not in agreement, each member will be detailed independently of their spouse. 14
15. Spouse Collocation(Continued) When both members are eligible for sea duty, the spouse with the least amount of sea duty will normally be assigned to sea duty. Military couples comprised of two first-term members may be involuntarily assigned to simultaneous sea duty. Collocation and Training. Members requesting training may not be eligible for spouse collocation in conjunction during the training assignment, and should request collocation at the conclusion of training. Members completing training will be assigned to an appropriate tour for the newly acquired skills, which may preclude spouse collocation for the duration of this post-training assignment. 1300-1000 Military Couple and Single Parent Assignment Policy 15
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18. Sailor Apply (NAVADMIN 249/09) Have realistic expectations; communicate with detailer about options Submit multiple CMS/ID job applications (up to five) each month of negotiation window Apply for career enhancing jobs instead of focusing on location Plan for high year tenure (HYT), retirement, and twilight tour (if eligible) Request PRD adjustment and/or spouse collocation via 1306/7 12 months prior to PRD 17 Sailor Role
19. Sailor Role (Cont) Enroll in or update Exceptional Family Member (EFM) Program Ensure OBLISERV and required screening are completed within 30 days of receiving orders(this MUST happen) Address medical issues early Sailor CMS/ID quick start guide found at http://www.npc.navy.mil/Enlisted/CMS/ 18
20. How To Help Your Sailors and Yourself Apply for PTS (regardless of career intentions) Conduct Career Development Boards NLT 12 months prior to PRD/EAOS Allows time for member to submit a request to extend Provides the Sailor with the tools and information to make timely career decisions Follow the Navy’s Physical Fitness Guidelines Scrub your EDVR Ensure Sailors are reflecting accurately in your command’s EDVR Accurately reflect NEC’s held Express your manning concerns to your ISIC/TYCOM/USFF EMIR/PERSMAR Review CMS/ID Know what billets for your command are being advertised on CMS/ID Rank applicants applying to your command during CMS/ID cycle Help shape your Sailors and their expectations 19
21. Special Assistants Branch (PERS-4015) Humanitarian Reassignments Early Returns from Overseas Enlisted PCS Budget Operational Unsuitability Determination Incentive Pays (AIP/SDIP) Enlisted PCS Entitlements Enlisted Availabilities Command Master Chief / Command Senior Chief Detailing Twilight tours 17
22. Special Programs OSA Recruit Division Commander Recruiting Duty Command Chief / Senior Chief / Master Chief White House Camp David PRECOM LCS MEPS 21
