1. Fiona Bonham
15/13 Harriette Street, Neutral Bay 2089
T: 0417 916 875
E: fionab240372@gmail.com
Objective To be successful in obtaining a role that will give me new challenges and fulfilment
that will further develop my skill set, that I have been able to develop and have the
ability to adapt to a new job and working environment effectively.
Summary Enthusiastic and motivated Executive Assistant with over 10 years of experience
in office and administrative management. Skilled in diary management, inbox
management and travel management. Ability to handle multiple tasks
simultaneously and able to use sound judgement and determine priorities.
Demonstrated ability to implement office policies and procedures to facilitate the
smooth workflow. Effectively interacts with all levels of administrators, clients and
stakeholders.
Experience Deloitte
July 2016 – current (temp)
Personal Assistant: 2 Partners – Risk & Advisory
Administration support
Expenses
Travel management: Domestic and International
- book flights
- book accommodation
- book transfers
Sapphire Group
(Glasshouse Fragrances and Circa Home)
13 May 2016 – 30 June 2016 (temp)
Executive Assistant: Co Founder and Managing Director
Executive level administration support including general correspondence
Preparation of reports, powerpoint presentations, email and general
correspondence
Diary management/email management (Outlook)
Expenses
Travel management: Domestic
- flights
- accommodation
- transfers
Assist in preparation of Monthly Board papers
Attend meetings as required and take action points as required
Helloworld Limited (ASX:HLO)
(formerly Jetset Travelworld Group (ASX: JET))
6 December 2010 – 18 March 2016
2. Executive Assistant C Level: Chief Financial Officer | General Counsel
Company Secretary |Legal | Tax / Finance Team
Executive level administration support including general correspondence for
CFO, Legal and Tax Team
Preparation of reports, powerpoint presentations, email and general
correspondence
Diary management/email management (Outlook)
Monthly expenses
Travel management: Domestic and International
- flights
- accommodation
- transfers
Assist in preparation of Remuneration Committee, Audit Committee and Monthly
Board papers
Manage relationships with external financial services institutions that have
dealings with Helloworld
Attend meetings as required and take action points as required
Stationery maintenance and ordering
Organise and co-ordinate events and conferences, as directed by business
owner
Set up training sessions: internal and external venues
Filing of correspondence for the Legal team
Maintain CLE register for the Legal team
Procurement duties for all offices in Australia
Project Management – MFD replacement: tender process to roll out completion
to all offices in Australia
Ad hoc assistance to other Executives of the business
Ernst & Young
27 January 2003 – 3 December 2010
Executive Assistant: Partner - Restructuring| Restructuring Group (team of
35)
Administration support including general correspondence
Preparation of reports, powerpoint presentations
Diary management/email (Lotus Notes)
Travel management: Domestic and International
- flights
- accommodation
- transfers
Client liaison on a daily basis
Distribute Incoming/Outgoing mail/faxes
Preparation of monthly invoices for engagements
Reconciling monthly expense accounts
Stationery maintenance and ordering
Organise and co-ordinate events, according to business owners requirements
Set up training sessions
Connell Mott MacDonald
4 April 2002 – 22 January 2003
Personal Assistant: 2 Principals and 1 Senior Associate |Building Services
Group (team of 50)
3. Administration support including general correspondence
Submissions and Specifications for tenders (for various projects)
Minute taking/type and amend (fortnightly)
Diary management/email management (Lotus Notes)
Travel management: Domestic and International
- flights
- accommodation
- transfers
Client liaison on a daily basis
Distribute Incoming/Outgoing mail
Organise catering/functions
Complete monthly invoicing for on-going projects
Reconciling monthly expense accounts for the Group
Reception relief
KPMG
19 November 2001 – 27 March 2002
(temp)
Executive Assistant| Corporate Secretarial Practice
Corporate secretarial work
Preparation of statutory annual returns and ASIC forms
Prepare and collate Board Papers
Share Register maintenance
ASIC lodgements – statutory returns and forms relating to companies
Typing all general and client correspondence
Organise and co-ordinate marketing events
Diary management/email management (Lotus Notes)
Monthly expenses
Duty Travel arrangements: Interstate and International
Insight Business Partners
20 June 2000 – 26 October 2001
Office Manager
Administration support including general correspondence
Supervision of staff - reception
Client liaison on a daily basis
Accounts Payable/Accounts Receivable
Payroll/Superannuation
Monthly Bank Reconciliation
Incoming/Outgoing mail
Electronic lodgement – ATO and ASIC
Seminar co-ordination, set up, prepare handouts
Barrington Partners
17 January 2000 – 17 June 2000
(contract)
Senior Secretary
Typing all general and client correspondence
Dictaphone Typing
Supervision of junior staff (2)
Diary management (Outlook)
Travel arrangements - Interstate
4. Client liaison on a daily basis
Incoming/Outgoing mail
DJ Carmichael & Co
24 May 1999 – 2 December 1999
(contract)
Secretary/PA | Corporate Division
Typing all general and client correspondence
Prospectus’
Underwriting Agreements
Presentations for proposals in wining client work
Mail outs – Initial Public Offer
Record and co-ordination of application forms to Share Registry
Moore Stephens BG
(Formerly Bourne Griffiths Chartered Accountants)
December 1988 – May 1999
Corporate Secretarial
Preparation and lodgement of statutory returns and forms
Liaise with clients for information relating to incorporation of a new company,
trust or partnership.
Incorporation of companies, trusts and partnerships:
- complete forms
- lodge with select shelf company
- check secretarial volume once received
Maintain Corporate Affairs System (CAS)
Secretary/PA to Partners
I was secretary to the Partner in charge of Rural Business Services and then moved
into the position of secretary to the Partner in charge of Business Services and
Litigation and then the Partner in charge of Insolvency.
Typing all general and client correspondence, minutes, memos, internal and
external e-mails
Business plans, contracts, agreements, etc
Dictaphone typing
Reception relief
Training and supervision of junior staff
Liaise with clients on a daily basis
Diary management (manual and Outlook)
Travel arrangements
Attend monthly secretary meetings – this gave us the opportunity to see how
our work was going and if there was any issues that needed to be addressed.
Six monthly archive housekeeping – client records for destruction or re-archive
Receptionist
Daily reception duties – greet clients
General typing
Organise couriers – metro, country, interstate, international
Office Junior
Data entry work
5. Tax returns
Bank statements/journals
Print draft financial statements
General administration duties
Post
Banking
Photocopying
Education School name
1985 - 1987 Warwick Senior High School
1988 Carine College of TAFE -
Office & Secretarial Studies Course
Skills Microsoft Office Suite – Word, Excel, PowerPoint, Visio
Outlook / Lotus Notes
Adobe Acrobat X Standard
Concur
Spendvision/Fraedom
Alcatel
NEC PABX
Siemens PABX
Commander
HandiSoft
Cashflow Manager
MYOB – Basic
Paxus
Solution 6
Dictaphone
Memberships Executive Assistant Network (EAN)
Justice of the Peace
References Available upon request.