If your organization struggles with any of the following font issues, you'll benefit from learning more about server-based font management: Keeping fonts on multiple machines in synchronization, Ensuring that you have purchased the appropriate number of font licenses, Keeping unlicensed fonts from entering your workflow, Remotely managing user access to font assets, or Ensuring that both Mac and Windows users have the right fonts.

1. Avoiding Inconsistency, Liability and
Inefficiency with Server-based
Font Management
Jim Kidwell
Product Marketing Manager for Font Solutions

2. Agenda
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3. Agenda
• The Creative Workflow
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4. Agenda
• The Creative Workflow
• Investigating Inconsistency
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5. Agenda
• The Creative Workflow
• Investigating Inconsistency
• Controlling Software Liability
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6. Agenda
• The Creative Workflow
• Investigating Inconsistency
• Controlling Software Liability
• Improving Workflow Efficiency
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7. Agenda
• The Creative Workflow
• Investigating Inconsistency
• Controlling Software Liability
• Improving Workflow Efficiency
• Checklist
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8. Agenda
• The Creative Workflow
• Investigating Inconsistency
• Controlling Software Liability
• Improving Workflow Efficiency
• Checklist
•Q&A
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9. Are Your Font Users an Island?
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10. Are Your Font Users an Island?
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11. Inconsistency
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12. Inconsistency
Challenge: “We’re working on billion-
dollar accounts, with over
1000 users in the US alone.
• Different versions of the same font result in Font issues are not an option.”
unexpected substitutions
Ogilvy and Mather, NY
• Documents change appearance from
workstation to workstation, & from Mac to PC
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13. Inconsistency
Challenge: “We’re working on billion-
dollar accounts, with over
1000 users in the US alone.
• Different versions of the same font result in Font issues are not an option.”
unexpected substitutions
Ogilvy and Mather, NY
• Documents change appearance from
workstation to workstation, & from Mac to PC
Solution:
Server-based Font Management centrally
manages approved font libraries, keeping
everyone in sync.
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14. Inconsistency
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15. Inconsistency
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16. Liability
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17. Liability
Challenge: “Almost half (47%) of
desktop installations have
• IT can’t see what fonts are licensed no idea if their font libraries
are license compliant.”
and what fonts are rogue
• Fonts can be easily “borrowed” - but not legally Extensis Customer Survey
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18. Liability
Challenge: “Almost half (47%) of
desktop installations have
• IT can’t see what fonts are licensed no idea if their font libraries
are license compliant.”
and what fonts are rogue
• Fonts can be easily “borrowed” - but not legally Extensis Customer Survey
Solution:
Centralized font management protects and
secures your font libraries and helps ensure
license compliancy across entire organization.
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19. What happens if you don’t comply?
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20. What happens if you don’t comply?
$2 Million
Lawsuit
against NBC
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21. What happens if you don’t comply?
$2 Million Immediate purchase of all
Lawsuit unlicensed fonts worth £80,000
against NBC
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22. What happens if you don’t comply?
$2 Million Immediate purchase of all
Lawsuit unlicensed fonts worth £80,000
against NBC
Embarrassment and logo redesign
for the French Copyright group
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23. What happens if you don’t comply?
$2 Million Immediate purchase of all
Lawsuit unlicensed fonts worth £80,000
against NBC
Embarrassment and logo redesign For more compliance info see
for the French Copyright group http://www.extensis.com/webcasts/
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24. Inefficiency
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25. Inefficiency
Challenge: “Our system engineer would
field at least 30 calls a month
• Unapproved fonts sneak into workflow about font problems. Now
we're down to zero.”
• Manually keeping libraries in sync
• HELP DESK to the rescue The Hartford Courant
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26. Inefficiency
Challenge: “Our system engineer would
field at least 30 calls a month
• Unapproved fonts sneak into workflow about font problems. Now
we're down to zero.”
• Manually keeping libraries in sync
• HELP DESK to the rescue The Hartford Courant
Solution:
Centralizes font management gives
administrators a “central base” from which to
store, organize, control and administer fonts for
an unlimited number of users.
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27. The Upside of Server-Based Font Management
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28. The Upside of Server-Based Font Management
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29. The Upside of Server-Based Font Management
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30. Considerations for Evaluating
Server-Based Font Management
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31. Considerations for Evaluating
Server-Based Font Management
Do you have multiple users that work together on projects?
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32. Considerations for Evaluating
Server-Based Font Management
Do you have multiple users that work together on projects?
Do you get Help Desk calls related to font issues?
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33. Considerations for Evaluating
Server-Based Font Management
Do you have multiple users that work together on projects?
Do you get Help Desk calls related to font issues?
Does your business lose money if the wrong font is used in production?
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34. Considerations for Evaluating
Server-Based Font Management
Do you have multiple users that work together on projects?
Do you get Help Desk calls related to font issues?
Does your business lose money if the wrong font is used in production?
Does your team struggle to keep font libraries in sync?
Watch a recording of this webcast >>

35. Considerations for Evaluating
Server-Based Font Management
Do you have multiple users that work together on projects?
Do you get Help Desk calls related to font issues?
Does your business lose money if the wrong font is used in production?
Does your team struggle to keep font libraries in sync?
Are you accountable to a client if the wrong font is used?
Watch a recording of this webcast >>

36. Considerations for Evaluating
Server-Based Font Management
Do you have multiple users that work together on projects?
Do you get Help Desk calls related to font issues?
Does your business lose money if the wrong font is used in production?
Does your team struggle to keep font libraries in sync?
Are you accountable to a client if the wrong font is used?
Are you ‘less than confident’ that your font library is properly licensed?
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37. Additional Resources
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38. Additional Resources
www.typeserver.com
• 30-Day Trials
• Compliance White Paper
• Best Practices Guides
• Videos of Universal Type Server
• And Much More...
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