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1. Electronic Bank
Statement Configuration
SAP FI
Training Document

2. SAP FI Training Document - Electronic Bank Statement Configuration
TABLE OF CONTENTS
TABLE OF SYMBOLS -3-
TYPOGRAPHY -3-
TRANSACTIONS USED -3-
OVERVIEW -4-
REQUIREMENTS -5-
CONFIGURATION -5-
MASTER DATA -5-
ROLES -5-
GLOSSARY -6-
COURSE MATERIALS -7-
1. USING ELECTRONIC BANK STATEMENTS IN SAP -7-
1.1. ELECTRONIC BANK STATEMENT FORMAT -7-
1.2. HOW DOES ELECTRONIC BANK STATEMENT PROGRAM WORKS - 7 -
2. ELECTRONIC BANK STATEMENT CONFIGURATION -9-
2.1. MANAGE ACCOUNT SYMBOLS - 10 -
2.1.1. CREATE ACCOUNT SYMBOLS - 11 -
2.1.2. ASSIGN G/L ACCOUNTS TO ACCOUNT SYMBOL - 12 -
2.2. POSTING RULES - 14 -
2.2.1. CREATE POSTING RULES - 14 -
2.2.2. DEFINE POSTING RULES - 15 -
2.3. TRANSACTION TYPES - 17 -
2.3.1. CREATE TRANSACTION TYPE - 17 -
2.3.2. ASSIGN EXTERNAL TRANSACTION TYPES TO POSTING RULES - 18 -
2.3.3. ASSIGN BANK ACCOUNTS TO TRANSACTION TYPES - 20 -
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3. SAP FI Training Document - Electronic Bank Statement Configuration
TABLE OF SYMBOLS
Icon Meaning
Path to find transaction in SAP Menu/SAP Customizing
Note
Example input data
Prerequisites, configuration, master data or roles needed before working on a
configuration
transaction
TYPOGRAPHY
Icon Meaning
Example text Words or characters that appear on screen. It includes screen names, field texts,
button names, menu names and options.
names
Ex am pl e te x t Words or phrases that the user will type when required.
TRANSACTIONS USED
Transaction Name
OBBY Transaction types
OT50 Account determination: Posting specifications
OT51 External transactions for Electronic Bank Statement
OT55 Allocate banks to transaction types for Electronic Bank Statement
OT56 Keys for posting rules
OT58 Account determination: Posting specifications
OT83 Make global settings for Electronic Bank Statement
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4. SAP FI Training Document - Electronic Bank Statement Configuration
OVERVIEW
Bank statements for a company's account nowadays can be obtained from the bank
electronically. Many banks allow clients to retrieve transaction information from their
bank accounts through an electronic medium in a specific international format. Such
format can be imported to SAP into corresponding G/L accounts for clearing. Since
postings are done automatically, users need to configure the path the program will take
for each bank account's electronic bank statement.
At the end of this procedure, users will be able to specify how each bank's transaction
type will be posted automatically in SAP. This is done through a series of steps that
joins external transaction codes to internal, user-specified codes and G/L accounts.
-4-

5. SAP FI Training Document - Electronic Bank Statement Configuration
REQUIREMENTS
CONFIGURATION
Program name Location
Define house banks SPRO > Financial accounting (new) > Bank accounting > Bank accounts >
Define house banks
Edit G/L account Accounting > Financial accounting > General Ledger > Master records > G/L
centrally accounts > Individual processing > Centrally
MASTER DATA
Data Type Use in
CAFR Chart of accounts Make global settings for electronic
bank statement
104000 G/L account Assign accounts to account symbol
104001 G/L account Assign accounts to account symbol
104002 G/L account Assign accounts to account symbol
ZR Document type Define posting rules
FR01 Company code Assign bank accounts to transaction
types
1043506033 Bank key Assign bank accounts to transaction
types
98562134578 Bank account Assign bank accounts to transaction
types
ROLES
Business Role Technical Name Function
- - -
-5-

6. SAP FI Training Document - Electronic Bank Statement Configuration
GLOSSARY
Account symbol Posting specifications that determine to which G/L account a posting
will be carried out.
Bank account Number of a company's account at the bank.
Bank key Field that identifies a house bank for a specific country.
Electronic Bank Statement (EBS) Bank statement retrieved from banks in a specific
electronic format as required in SAP.
External transaction type Keys supplied by the banks that identify the kind of
transaction made in each line item of a bank statement.
House bank Financial institution through which the company makes its internal banking
transactions, and is the link between a bank account and G/L accounts.
Interpretation algorithms Rules that determine whether the program should search
the note to payee line items of an electronic bank statement, and determines how
the system will read such lines.
Note to payee Information that can be added to an Electronic Bank Statement and
contains relevant information for the business partner.
Posting rule Configuration that determines which posting specification is triggered by
an external transaction type.
Transaction type Codes created to group house banks that have the same external
transaction types.
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7. SAP FI Training Document - Electronic Bank Statement Configuration
COURSE MATERIALS
OURSE
1. USING ELECTRONIC BANK STATEMENTS IN SAP
1.1. ELECTRONIC BANK STATEMENT FORMAT
A bank statement contains detailed information of all the transactions made in a
particular bank account for a period of time. Electronic bank statements (EBS) used in
SAP are divided in two sections:
• General information of the house bank
• List of individual line items that represent the transactions that were posted to the
account.
SAP supports different international formats for electronic bank statements, being the
most commonly used MultiCash Format and SWIFT MT940. MultiCash Format allows
ost
users to import several bank statements at once, even from different institutions.
1.2. HOW DOES ELECTRONIC BANK STATEMENT PROGRAM WORKS
When running an EBS transaction, it can do two things:
t
• Post documents to clearing accounts (bank posting), for which a bank transaction
must be identified.
• Post and clear documents located in customers' accounts (subledger posting), for
which clearing information must be found (document number for examp that will
example)
match customers' open items.
When the program runs, it does the following sequence:
Note Please read the
GLOSSARY terms to help you understand the following steps.
Throughout the document each action will be explained on
-7-

8. SAP FI Training Document - Electronic Bank Statement Configuration
how it must be configured for a correct program execution.
1. For the bank key and bank account provided in the EBS, the program will first find a
transaction type which will define how postings will be done.
2. The program reads each line item and searches the posting rule associated for the
specific external transaction type.
3. Each posting rule contains specifications on how debit/credit postings will be made
through account symbols configuration.
4. Account symbols have G/L accounts associated that will define to which accounts
the postings will be made.
5. Two line items are created, and a document is saved per EBS line item or
transaction type. This occurs as long as the program finds all the information
needed from the EBS and the configuration.
To clear items, EBS must contain a note to payee which will be interpreted according to
certain algorithms that SAP provides.
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9. SAP FI Training Document - Electronic Bank Statement Configuration
2. ELECTRONIC BANK STATEMENT CONFIGURATION
Make global settings for Electronic Bank Statement is a transaction used to configure
l
automatic bank statement integration with SAP. The bank statements used in this
transaction refer to electronic documents sent by the bank in a specific format which will
be entered in order to post each bank transaction into corresponding G/L accounts.
This program will allow the user to define banks' transactions to G/L accounts and
define posting rules for each line item that comes in a bank statement for each
particular financial institution. To configure electronic bank statement, follow the next
bank
path:
SPRO > Financial Accounting (new) > Bank accounting >
Business transactions > Payment transactions > Electronic
Menu Path
bank statement > Make global settings for electronic bank
statement
Transaction OT83
Fig. 1 - Menu path for transaction
-9-

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http://expertplug.com/materials/training/sap-fi-training-electronic-bank-statement-configuration
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ExpertPlug is an SAP marketplace for training materials and an online community of experts. We
offer a simple way for the global SAP workforce, consulting companies and industry to market their
skills and find quality information.
As an SAP Expert, you can also market your SAP skills and make extra revenue by publishing SAP
documents on http://expertplug.com/.