Presentation Slides Presented by Jonathan Markow, CSO May 20, 2014

1. The New DuraSpace Membership
and Governance Models
Jonathan Markow, CSO
May 20, 2014

3. Why Membership?
• Increase community participation in
project work and decision-making
• Membership is a term more widely
understood in our community and
aligns better with our goals

4. Recent Planning
• Presented initial draft at DuraSpace
Sponsor Summit
• Got feedback post-Sponsor Summit
• Met with joint committee of Project
Steering reps and DuraSpace executive
board
• Did three iterations
• Final version approved by project
steering representatives and board

5. Goals
• Consistent models across projects with
room for customization
• Keep administrative costs low
• Roll out membership while governance
evolves
• Easy transition for current sponsors
• Appeal to new members with benefits
and opportunities for participation
• Honor commitment, action, and merit!

6. Summary of Changes since Summit
• Four levels (eliminate Diamond)
• Consider consortium membership
• Big discount for developing nations
• Members receive overall DuraSpace
benefits based on total contribution;
project governance benefits based on
allocation of fee
• Role in governance for Gold members

7. Membership Levels
Membership Level Annual Fee
Bronze $2,500
Silver $5,000
Gold $10,000
Platinum $20,000+

8. Membership Levels
• No more Diamond ($30k) Level, but
some projects may seek additional
annual funding for specific projects
(e.g., Fedora)
• Developing nations: Bronze
membership for $250 (Using UN lists)

9. Bronze
• Organizations will receive advanced news of
project announcements and activities
• Project Member logo for member use
• Institution name and link on the DuraSpace
and Project web sites
• Eligible to vote on an at-large Member
representative to the DuraSpace board
• Annual membership summit / strategic forum
for DuraSpace projects; presentations and
networking with leaders from prominent
institutions and community projects

11. Silver
All the above benefits, plus:
• Institution name, link, and logo on the
DuraSpace and Project web sites
• 10% discount to new members on first
year of either DSpaceDirect or
DuraCloud for 1st year of Membership
• Discounted registration at project
training events

13. Gold
All the above benefits, plus:
• Preferred access (advance registration) to
DuraSpace professional development
opportunities and annual DuraSpace
Summit
• Two seats at the annual membership
summit / strategic forum for DuraSpace
projects
• Eligible to play a role in project
governance, as defined by each project’s
governance policy

14. Platinum
All the above benefits, plus:
• Eligible for one seat on Project
Leadership Group

16. Two Levels of Benefits
• Institutions receive DuraSpace benefits
associated with their membership level.
• If they choose to support a specific
project with their membership fees,
they also receive project-specific
governance benefits appropriate to their
level of commitment.

17. Ex. 1
• Institution A joins DuraSpace as a Gold
Member @ $10,000 and allocates its fee
to the VIVO project.
• Institution A will receive all DuraSpace
Gold benefits and all VIVO- specific
governance benefits at the $10,000
contribution level

18. Ex. 2
• Institution B joins DuraSpace as a Gold
Member @ $10,000 and allocates half
its fee to support VIVO ($5,000) and
the other half to DSpace ($5,000)
• Institution B will receive all DuraSpace
Gold benefits, VIVO-specific governance
benefits tied to their level of investment
in VIVO, and DSpace-specific
governance benefits appropriate to their
DSpace investment.

19. Ex. 3
• Institution C contributes 0.5 FTE
developer to Fedora, without becoming
a DuraSpace member
• Institution C is eligible for a seat on the
Fedora Leadership Group in addition to
having a significant technology impact
on the project
• NOTE: FTE must work under direction
of the project

20. Rule of Thumb
• Projects are encouraged to lean towards
inclusiveness

22. Leadership Group
• The governance model for each project
will include a Leadership Group
representing institutions that have
made significant commitments to the
project, including level of membership
contribution and amount of in-kind
developer support (Recommendation:
> 0.5 FTE/yr).

23. Leadership Group
• The Leadership Group approves policy
on key issues presented by Steering
(e.g., changes to roadmap, annual
budget allocations, etc.).
• Platinum level Members will be
guaranteed a seat in the Leadership
Group.

24. Steering Group
• A Project Steering Group will represent
the leadership in the day-to-day
oversight of the project, including
budget and fund-raising goals,
operations, deliverables, and roadmap
• Project Staff (e.g., Technical Lead,
Project Director, Product Manager) will
be managed by DuraSpace and will take
direction from the Steering Group.

25. Working Groups
• Standing or temporary Working Groups
may be formed at the discretion of the
Steering Group. Projects will strive to
be inclusive with respect to
representation in these groups

26. DuraSpace Board
• Every member institution may
participate in the nomination and
election of one at-large DuraSpace
Board member.
• The DuraSpace Board will make a Board
seat available to each project. Each
Project Steering Group may nominate
representatives to serve on the Board.

27. Project Governance Policies
• VIVO – In process of drafting a charter
for their Leadership Group to discuss;
already follow a “leadership/steering/
working group” model
• Fedora – Have a current practice that
includes Steering, Leadership
(Advisors), working groups; is
formalizing policies

28. Project Governance Benefits
• DSpace – Steering has recently adopted
inclusive policies:
– Steering is elected by Leadership;
any member can serve on Steering
– Platinum and Gold members are
guaranteed a seat on Leadership
– Six total Leadership reps will be
elected from Silver and Bronze too,
one from UN group

29. It’s a Transition Year
• Best practices will evolve
• Projects will determine which
governance practices are most effective
• Policies will take effect over the course
of the year

30. Should you become a
DuraSpace Member?
“You Bet Your Life!”

31. Questions