SITA presentation on it's Role in tendering with SA Government
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SITA presentation at WCG DEDAT Tender support and Financial assistance workshop 5 March 2014
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SITA presentation on it's Role in tendering with SA Government
- 1. SITA's role in tendering with Government by Danie van der Merwe 2014-03-05
- 2. Agenda SITA Establishment SITA Must… SITA Act & Regulations Applicability Types of Contracting Open Procurement Process Where to Bid Conclusion 2
- 3. SITA Establishment SITA Act (Act 88 of 1998 as Amended) SITA Regulations (Gazette 28021 23 Sep 2005) Established as a State Owned Company National Treasury tender delegation 3
- 4. SITA Must… • Comply with Government Policies, Norms, Standards • Eliminate Duplication • Leverage Economies of Scale • Set standards for Interoperability & Security • Certify all acquired ICT Goods & Services • Provide “MUST” services as defined May also… R&D on ICT Goods on Contracts 4
- 5. SITA Act & Regulations Applicability Scope: • National & Provincial Departments MUST • Local Government & Public Entities MAY “Procure all IT Goods & Services through the Agency” One of the Following Manner: • From the Agency itself • Through the Agency ie. SITA Tenders / RFQ • Directly off a Transversal Contract 5
- 6. Types of Contracting Transversal Contracts: • Nat Department Public Service & Admin is owner • End User Dept / Entity engages directly with Suppliers • According to published Engagement Guidelines • Listed suppliers SITA Only Contracts: • SITA is owner • End User Dept / Entity engages through SITA • SITA accountability for Process and Service • Listed suppliers Open Tenders / Quotes: • Any supplier may bid 6
- 7. Open Procurement Process • • • • • Quotations – for up to R500,000 Mandatory Tenders – for over R500,000 Bid Spec Committee (BSC): MIOS Interoperability and Open Standards Open Specification vs Brand specific Duplication, Fairness, etc Recommendation Committee (RC): Governance over Process Recommendation to Dept Accounting Officer • 7
- 8. Where to Bid Open Bids and SITA Contracts via SITA Website at: http://www.sita.co.za under • Tenders (and Government Gazette) • RFQs on Contracts • Purchasing & Inventory for Open Quotes Transversal Contracts via Departmental Processes in adherence to SITA Engagement Guidelines 8
- 9. Conclusion Although processes and objectives are similar… SITA also has standards setting, transversal contracts, interoperability, research, systems integration, etc roles to play from a national level… Report Fraud & Corruption (24/7/365) to: 0800 3 FRAUD (3 37283) or sitaethics@nkonki.com 9
- 10. Thank You Danie van der Merwe danie.vandermerwe@sita.co.za
Editor's Notes
- Far more detail inthe Regulations especially around procurement and tendering
- Must provide a private telecommunicationsnetwork, transversal information systems, data processing or associated services for transversal information systems/ R&D on transversal contracts includes liaising around Departmental requirements, setting standards in co-operation with Departments, benchmarking of products SITA is actively involved in setting the MIOS standards for government.
- But TreasuryPractice Notes also require Public Entities to make use of existing transversal contracts where they exist and to adhere to GWEA, MIOS, MISS, etc.
- Departments and Public Entities will be audited for compliance to engagement guidelines andadherence to their normal procurement policies. Open tenders / quotes must be used where no transversal or other contracts are available for use, and are open for any supplier to bid.
- The end userDept/ Public Entity’s Account Officer has the authority to accept or decline the recommendation,and make the award.
- Suppliers can also register as SITA suppliers for RFQs and open tenders at SITAwebsite. SITA does not prescribe howDepartments must advertise but all listed suppliers must have a fair chance to bid and normal principles for fair and transparent procurement apply.
- The fraudand corruption line is operated independently of the SITA structures and reporting is received directly at executive level.Complainentsmay also remain anonymous from having their names conveyed to SITA.