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Using TMSin a highly diversified
collection
The game of chance collection of the Belgian National
Lottery
Anne-Marie Buffels
Jeroen Buntinx
Table of contents
1. The National Lottery - a brief history
2. The creation of the Cultural Heritage
Department
3. The need for an adequate registration system
1. The National Lottery – a brief history
Hubert Dupond, first poster Colonial Lottery, 1934
(National Lottery Collection)
1. The National Lottery – a brief history
First draw Colonial Lottery, 18/10/1934 (National Lottery Collection)
1. The National Lottery – a brief history
First lottery machine Colonial Lottery, 1934 (National
Lottery Collection)
1. The National Lottery – a brief history
 1934: the Colonial Lottery is established
 1940-1944: World War II  temporary change of
name
 1960: Independence of Congo  National
Lottery
 1978: ‘Lotto’ is launched
 2002: National Lottery becomes a company
under public law
 2004: launch and participation ‘Euro Millions’
1. The National Lottery – a brief history
Julian Key (1930-1999), first poster Lotto, 1978 (National
Lottery Collection)
2. The creation of the Cultural Heritage
Department
Henri Kerels, poster Colonial Lottery,
1934 (National Lottery Collection)
J. Binet, poster Colonial Lottery, 1934
(National Lottery Collection)
2. The creation of the Cultural Heritage
Department
Lottery tickets Colonial and National Lottery (National Lottery Collection)
1938 1945
1947 1969
2. The creation of the Cultural Heritage
Department
Poster Lotteria Nazionale di Palermo, 1892 (National Lottery Collection)
2. The creation of the Cultural Heritage
Department
Lottery wheel, early 20th c. (National Lottery Collection)
2. The creation of the Cultural Heritage
Department
Greek amphora with a representation of Achilles and Ajax playing a board
game, 525-520 BC, ceramic (National Lottery Collection)
2. The creation of the Cultural Heritage
Department
David Teniers the Younger (1610-1690), Card players in an inn,
ca.1645, oil on canvas (National Lottery Collection)
2. The creation of the Cultural Heritage
Department
Sarah Nadine Veerle
Anne-Marie
Jeroen
Staff Cultural Heritage Department
3. The need for an adequate registration
system
O. Geerling, Ostende poster, 1903 (National Lottery Collection)
3. The need for an adequate registration
system
Fortuna posed on a wheel of fortune, 1930, ivory
(National Lottery Collection)
3. The need for an adequate registration
system
Lottery almanac, 1776 (National Lottery Collection)
3. The need for an adequate registration
system
Stefan Rinck, The die is cast, 2010, bronze (National
Lottery Collection)
3. The need for an adequate registration
system
Fortune telling machine The Reliable, 1894 (National
Lottery Collection)
3. The need for an adequate registration
system
Venetian gaming table, late 18th c. (National Lottery Collection)
3. The need for an adequate registration
system
Willem Werniers, Backgammon players, ca. 1720, wool and
silk (National Lottery Collection)
3. The need for an adequate registration
system
Announcement of the sale of a castle by lottery, 1822,
engraving (National Lottery Collection)
3. The need for an adequate registration
system
Records in TMS
Total 23,000
Advertisements (Posters, …) 10,000
Lottery and scratch off tickets 10,000
Old editions 500
Prints 422
Games of chance 400
Photographs 250
Paintings and drawings 250
Lottery machines 48
Sculptures 46
Table of contents
1. 2006: the year of the conversion
2. Access to and registration of lottery and scratch off tickets
2.1. Project: registering lottery tickets of the National Lottery
2.2. Project: registering lottery tickets of foreign lotteries and registering scratch off tickets
of the National Lottery and foreign lotteries
2.2.1. The conversion of the Access database Biljet.mdb
2.2.2. The fully automated bulk entry of the scratch off tickets of the National Lottery
and foreign lotteries: possibilities
3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools
for easy access to content
4. Multilingual input: looking toward the future
5. TMS and Crystal Reports: management tools for a small agency
6. Follow-on products: the slide show and the collection website
1. 2006: the year of the conversion
July 2006
 Collections Information Technology (CIT), The Hague,
The Netherlands
 Conversion of 19,000 records from:
 5 Excel files
 9 Word files
1. 2006: the year of the conversion
Content of the files. Descriptions of:
 Posters
 Lottery tickets
 Old documents
 Prints and old editions
1. 2006: the year of the conversion
A ‘simple’ Excel file
1. 2006: the year of the conversion
A ‘complex’ Word file
2. Access to and registration of lottery and scratch off tickets
P. De Vaucleroy, Ticket Colonial Lottery, 1946 (National Lottery
Collection)
2. Access to and registration of lottery and scratch off tickets
Ticket data in title field_1
2. Access to and registration of lottery and scratch off tickets
Script
Ticket data in title field_2
2. Access to and registration of lottery and scratch off tickets
Lottery tickets: analysis
Variable data Semi-variabel data Specifications semi-variable data Fixed data
Ticket number
Survey
Dimensions
Object name
Constituents- Designer
Publisher
Printer
Director
Chairman Board of Management
Date enter
Ticket price
Division
Drawing number
Image
Drawing type
Geographical data
Language
Classification
Product
Currency
2. Access to and registration of lottery and scratch off tickets
Input lottery tickets and scratch cards screen
New
Fields
2. Access to and registration of lottery and scratch off tickets
Data input tickets. Three possibilities:
 Manual input
 Manual and automated input
 Automated input
2. Access to and registration of lottery and scratch off tickets
Conversion of data from the title field by means of scripts
2. Access to and registration of lottery and scratch off tickets
Drawing register 1934 – 1988
2. Access to and registration of lottery and scratch off tickets
Drawing register 1934 – 1988, interior pages
2. Access to and registration of lottery and scratch off tickets
Excel copy of drawing register 1934-1988
2. Access to and registration of lottery and scratch off tickets
Historical Dates
Register Excel TMS
2. Access to and registration of lottery and scratch off tickets
Name of Access table Number of unique keys
Country 42
State 47
Institution 83
Game 1054
Designer 22
Registrar 4
Seller 11
Access database with foreign lottery and scratch off tickets
2. Access to and registration of lottery and scratch off tickets
Data model Access database with foreign lottery and scratch off tickets
Bijlagen_PPT_Voordracht_InsertTickets_Relationships.pdf
2. Access to and registration of lottery and scratch off tickets
Example of Presto scratch off ticket, 2012
(National Lottery Collection)
2. Access to and registration of lottery and scratch off tickets
European Article
Numbering Code
(EAN Code)
2. Access to and registration of lottery and scratch off tickets
EAN Code
Country code
Belgium = 54
Requester code
National Lottery = 25007
Article code
Check number
Price integrated in the code as a
whole
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Game of chance thesaurus
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Dry-point = technical
interpretation
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Goose set = technical and
substantive interpretation
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Mosaic, 2nd c. AD (National Lottery Collection)
Fortuna theme
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Aegidius Sadeler (ca. 1570-1629) after Christoph Schwartz (1545-
1592), Occasio-Fortuna, engraving (National Lottery Collection)
Fortuna theme
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Romolo Malpieri (19th c.), Fortuna-Follia, bronze
(National Lottery Collection)
Fortuna theme
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Examples of substantive interpretation:
 Fortuna
 Cornucopia
 Dice players
 Quarrel during card play
3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Colonial Lottery Draw 11/04/1953
Poster
Ticket
Photo
4. Multilingual input: looking toward the future
Field Translation Field
Constituents Alternate Names (rare)
Title Title/Title Type-Language
Object Name Attributes/Object Name
Medium Text Entries/Medium
Description Text Entries/Description
Signed Text Entries/Signed
Notes Text Entries/Notes
Place-name Geography Xrefs
Exhibition History Text Entries/Exhibition History
Published References Text Entries/Published References
Table with multilingual fields
4. Multilingual input: looking toward the future
Medium (Dutch)
Text Entries/Medium (French)
5. TMS and Crystal Reports: management tools for a small department
Crystal Reports
6. Follow-on products: the slide show and the collection website
Object package for slide show entrance hall
Anne-Marie Buffels
Cultural Heritage Manager
National Lottery
Belliardstraat 25-33
1040 Brussels
Belgium
0032/2/238.45.38
annemie.buffels@nationale-loterij.be
Jeroen Buntinx
Cultural Heritage Specialist
National Lottery
Belliardstraat 25-33
1040 Brussels
Belgium
0032/2/238.45.32
jeroen.buntinx@nationale-loterij.be

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Using TMS in a Highly Diversified Collection

  • 1. Using TMSin a highly diversified collection The game of chance collection of the Belgian National Lottery Anne-Marie Buffels Jeroen Buntinx
  • 2. Table of contents 1. The National Lottery - a brief history 2. The creation of the Cultural Heritage Department 3. The need for an adequate registration system
  • 3. 1. The National Lottery – a brief history Hubert Dupond, first poster Colonial Lottery, 1934 (National Lottery Collection)
  • 4. 1. The National Lottery – a brief history First draw Colonial Lottery, 18/10/1934 (National Lottery Collection)
  • 5. 1. The National Lottery – a brief history First lottery machine Colonial Lottery, 1934 (National Lottery Collection)
  • 6. 1. The National Lottery – a brief history  1934: the Colonial Lottery is established  1940-1944: World War II  temporary change of name  1960: Independence of Congo  National Lottery  1978: ‘Lotto’ is launched  2002: National Lottery becomes a company under public law  2004: launch and participation ‘Euro Millions’
  • 7. 1. The National Lottery – a brief history Julian Key (1930-1999), first poster Lotto, 1978 (National Lottery Collection)
  • 8. 2. The creation of the Cultural Heritage Department Henri Kerels, poster Colonial Lottery, 1934 (National Lottery Collection) J. Binet, poster Colonial Lottery, 1934 (National Lottery Collection)
  • 9. 2. The creation of the Cultural Heritage Department Lottery tickets Colonial and National Lottery (National Lottery Collection) 1938 1945 1947 1969
  • 10. 2. The creation of the Cultural Heritage Department Poster Lotteria Nazionale di Palermo, 1892 (National Lottery Collection)
  • 11. 2. The creation of the Cultural Heritage Department Lottery wheel, early 20th c. (National Lottery Collection)
  • 12. 2. The creation of the Cultural Heritage Department Greek amphora with a representation of Achilles and Ajax playing a board game, 525-520 BC, ceramic (National Lottery Collection)
  • 13. 2. The creation of the Cultural Heritage Department David Teniers the Younger (1610-1690), Card players in an inn, ca.1645, oil on canvas (National Lottery Collection)
  • 14. 2. The creation of the Cultural Heritage Department Sarah Nadine Veerle Anne-Marie Jeroen Staff Cultural Heritage Department
  • 15. 3. The need for an adequate registration system O. Geerling, Ostende poster, 1903 (National Lottery Collection)
  • 16. 3. The need for an adequate registration system Fortuna posed on a wheel of fortune, 1930, ivory (National Lottery Collection)
  • 17. 3. The need for an adequate registration system Lottery almanac, 1776 (National Lottery Collection)
  • 18. 3. The need for an adequate registration system Stefan Rinck, The die is cast, 2010, bronze (National Lottery Collection)
  • 19. 3. The need for an adequate registration system Fortune telling machine The Reliable, 1894 (National Lottery Collection)
  • 20. 3. The need for an adequate registration system Venetian gaming table, late 18th c. (National Lottery Collection)
  • 21. 3. The need for an adequate registration system Willem Werniers, Backgammon players, ca. 1720, wool and silk (National Lottery Collection)
  • 22. 3. The need for an adequate registration system Announcement of the sale of a castle by lottery, 1822, engraving (National Lottery Collection)
  • 23. 3. The need for an adequate registration system Records in TMS Total 23,000 Advertisements (Posters, …) 10,000 Lottery and scratch off tickets 10,000 Old editions 500 Prints 422 Games of chance 400 Photographs 250 Paintings and drawings 250 Lottery machines 48 Sculptures 46
  • 24. Table of contents 1. 2006: the year of the conversion 2. Access to and registration of lottery and scratch off tickets 2.1. Project: registering lottery tickets of the National Lottery 2.2. Project: registering lottery tickets of foreign lotteries and registering scratch off tickets of the National Lottery and foreign lotteries 2.2.1. The conversion of the Access database Biljet.mdb 2.2.2. The fully automated bulk entry of the scratch off tickets of the National Lottery and foreign lotteries: possibilities 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content 4. Multilingual input: looking toward the future 5. TMS and Crystal Reports: management tools for a small agency 6. Follow-on products: the slide show and the collection website
  • 25. 1. 2006: the year of the conversion July 2006  Collections Information Technology (CIT), The Hague, The Netherlands  Conversion of 19,000 records from:  5 Excel files  9 Word files
  • 26. 1. 2006: the year of the conversion Content of the files. Descriptions of:  Posters  Lottery tickets  Old documents  Prints and old editions
  • 27. 1. 2006: the year of the conversion A ‘simple’ Excel file
  • 28. 1. 2006: the year of the conversion A ‘complex’ Word file
  • 29. 2. Access to and registration of lottery and scratch off tickets P. De Vaucleroy, Ticket Colonial Lottery, 1946 (National Lottery Collection)
  • 30. 2. Access to and registration of lottery and scratch off tickets Ticket data in title field_1
  • 31. 2. Access to and registration of lottery and scratch off tickets Script Ticket data in title field_2
  • 32. 2. Access to and registration of lottery and scratch off tickets Lottery tickets: analysis Variable data Semi-variabel data Specifications semi-variable data Fixed data Ticket number Survey Dimensions Object name Constituents- Designer Publisher Printer Director Chairman Board of Management Date enter Ticket price Division Drawing number Image Drawing type Geographical data Language Classification Product Currency
  • 33. 2. Access to and registration of lottery and scratch off tickets Input lottery tickets and scratch cards screen New Fields
  • 34. 2. Access to and registration of lottery and scratch off tickets Data input tickets. Three possibilities:  Manual input  Manual and automated input  Automated input
  • 35. 2. Access to and registration of lottery and scratch off tickets Conversion of data from the title field by means of scripts
  • 36. 2. Access to and registration of lottery and scratch off tickets Drawing register 1934 – 1988
  • 37. 2. Access to and registration of lottery and scratch off tickets Drawing register 1934 – 1988, interior pages
  • 38. 2. Access to and registration of lottery and scratch off tickets Excel copy of drawing register 1934-1988
  • 39. 2. Access to and registration of lottery and scratch off tickets Historical Dates Register Excel TMS
  • 40. 2. Access to and registration of lottery and scratch off tickets Name of Access table Number of unique keys Country 42 State 47 Institution 83 Game 1054 Designer 22 Registrar 4 Seller 11 Access database with foreign lottery and scratch off tickets
  • 41. 2. Access to and registration of lottery and scratch off tickets Data model Access database with foreign lottery and scratch off tickets Bijlagen_PPT_Voordracht_InsertTickets_Relationships.pdf
  • 42. 2. Access to and registration of lottery and scratch off tickets Example of Presto scratch off ticket, 2012 (National Lottery Collection)
  • 43. 2. Access to and registration of lottery and scratch off tickets European Article Numbering Code (EAN Code)
  • 44. 2. Access to and registration of lottery and scratch off tickets EAN Code Country code Belgium = 54 Requester code National Lottery = 25007 Article code Check number Price integrated in the code as a whole
  • 45. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Game of chance thesaurus
  • 46. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Dry-point = technical interpretation
  • 47. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Goose set = technical and substantive interpretation
  • 48. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Mosaic, 2nd c. AD (National Lottery Collection) Fortuna theme
  • 49. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Aegidius Sadeler (ca. 1570-1629) after Christoph Schwartz (1545- 1592), Occasio-Fortuna, engraving (National Lottery Collection) Fortuna theme
  • 50. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Romolo Malpieri (19th c.), Fortuna-Follia, bronze (National Lottery Collection) Fortuna theme
  • 51. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Examples of substantive interpretation:  Fortuna  Cornucopia  Dice players  Quarrel during card play
  • 52. 3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools for easy access to content Colonial Lottery Draw 11/04/1953 Poster Ticket Photo
  • 53. 4. Multilingual input: looking toward the future Field Translation Field Constituents Alternate Names (rare) Title Title/Title Type-Language Object Name Attributes/Object Name Medium Text Entries/Medium Description Text Entries/Description Signed Text Entries/Signed Notes Text Entries/Notes Place-name Geography Xrefs Exhibition History Text Entries/Exhibition History Published References Text Entries/Published References Table with multilingual fields
  • 54. 4. Multilingual input: looking toward the future Medium (Dutch) Text Entries/Medium (French)
  • 55. 5. TMS and Crystal Reports: management tools for a small department Crystal Reports
  • 56. 6. Follow-on products: the slide show and the collection website Object package for slide show entrance hall
  • 57. Anne-Marie Buffels Cultural Heritage Manager National Lottery Belliardstraat 25-33 1040 Brussels Belgium 0032/2/238.45.38 annemie.buffels@nationale-loterij.be Jeroen Buntinx Cultural Heritage Specialist National Lottery Belliardstraat 25-33 1040 Brussels Belgium 0032/2/238.45.32 jeroen.buntinx@nationale-loterij.be