The National Lottery of Belgium has a collection of over 23,000 items related to games of chance. This document discusses the Lottery's efforts to catalog this collection in a collections management system. It describes converting records from various formats into the system, developing standardized terms to improve searchability, and plans to support multilingual access and generate additional outputs like a slideshow and website. The system has helped bring order to the large and diverse collection.
The Hardest Part About Picking A Show To Watch (Comics)
Using TMS in a Highly Diversified Collection
1. Using TMSin a highly diversified
collection
The game of chance collection of the Belgian National
Lottery
Anne-Marie Buffels
Jeroen Buntinx
2. Table of contents
1. The National Lottery - a brief history
2. The creation of the Cultural Heritage
Department
3. The need for an adequate registration system
3. 1. The National Lottery – a brief history
Hubert Dupond, first poster Colonial Lottery, 1934
(National Lottery Collection)
4. 1. The National Lottery – a brief history
First draw Colonial Lottery, 18/10/1934 (National Lottery Collection)
5. 1. The National Lottery – a brief history
First lottery machine Colonial Lottery, 1934 (National
Lottery Collection)
6. 1. The National Lottery – a brief history
1934: the Colonial Lottery is established
1940-1944: World War II temporary change of
name
1960: Independence of Congo National
Lottery
1978: ‘Lotto’ is launched
2002: National Lottery becomes a company
under public law
2004: launch and participation ‘Euro Millions’
7. 1. The National Lottery – a brief history
Julian Key (1930-1999), first poster Lotto, 1978 (National
Lottery Collection)
8. 2. The creation of the Cultural Heritage
Department
Henri Kerels, poster Colonial Lottery,
1934 (National Lottery Collection)
J. Binet, poster Colonial Lottery, 1934
(National Lottery Collection)
9. 2. The creation of the Cultural Heritage
Department
Lottery tickets Colonial and National Lottery (National Lottery Collection)
1938 1945
1947 1969
10. 2. The creation of the Cultural Heritage
Department
Poster Lotteria Nazionale di Palermo, 1892 (National Lottery Collection)
11. 2. The creation of the Cultural Heritage
Department
Lottery wheel, early 20th c. (National Lottery Collection)
12. 2. The creation of the Cultural Heritage
Department
Greek amphora with a representation of Achilles and Ajax playing a board
game, 525-520 BC, ceramic (National Lottery Collection)
13. 2. The creation of the Cultural Heritage
Department
David Teniers the Younger (1610-1690), Card players in an inn,
ca.1645, oil on canvas (National Lottery Collection)
14. 2. The creation of the Cultural Heritage
Department
Sarah Nadine Veerle
Anne-Marie
Jeroen
Staff Cultural Heritage Department
15. 3. The need for an adequate registration
system
O. Geerling, Ostende poster, 1903 (National Lottery Collection)
16. 3. The need for an adequate registration
system
Fortuna posed on a wheel of fortune, 1930, ivory
(National Lottery Collection)
17. 3. The need for an adequate registration
system
Lottery almanac, 1776 (National Lottery Collection)
18. 3. The need for an adequate registration
system
Stefan Rinck, The die is cast, 2010, bronze (National
Lottery Collection)
19. 3. The need for an adequate registration
system
Fortune telling machine The Reliable, 1894 (National
Lottery Collection)
20. 3. The need for an adequate registration
system
Venetian gaming table, late 18th c. (National Lottery Collection)
21. 3. The need for an adequate registration
system
Willem Werniers, Backgammon players, ca. 1720, wool and
silk (National Lottery Collection)
22. 3. The need for an adequate registration
system
Announcement of the sale of a castle by lottery, 1822,
engraving (National Lottery Collection)
23. 3. The need for an adequate registration
system
Records in TMS
Total 23,000
Advertisements (Posters, …) 10,000
Lottery and scratch off tickets 10,000
Old editions 500
Prints 422
Games of chance 400
Photographs 250
Paintings and drawings 250
Lottery machines 48
Sculptures 46
24. Table of contents
1. 2006: the year of the conversion
2. Access to and registration of lottery and scratch off tickets
2.1. Project: registering lottery tickets of the National Lottery
2.2. Project: registering lottery tickets of foreign lotteries and registering scratch off tickets
of the National Lottery and foreign lotteries
2.2.1. The conversion of the Access database Biljet.mdb
2.2.2. The fully automated bulk entry of the scratch off tickets of the National Lottery
and foreign lotteries: possibilities
3. The 'games of chance thesaurus' and 'centralised' search terms developed in-house: tools
for easy access to content
4. Multilingual input: looking toward the future
5. TMS and Crystal Reports: management tools for a small agency
6. Follow-on products: the slide show and the collection website
25. 1. 2006: the year of the conversion
July 2006
Collections Information Technology (CIT), The Hague,
The Netherlands
Conversion of 19,000 records from:
5 Excel files
9 Word files
26. 1. 2006: the year of the conversion
Content of the files. Descriptions of:
Posters
Lottery tickets
Old documents
Prints and old editions
27. 1. 2006: the year of the conversion
A ‘simple’ Excel file
28. 1. 2006: the year of the conversion
A ‘complex’ Word file
29. 2. Access to and registration of lottery and scratch off tickets
P. De Vaucleroy, Ticket Colonial Lottery, 1946 (National Lottery
Collection)
30. 2. Access to and registration of lottery and scratch off tickets
Ticket data in title field_1
31. 2. Access to and registration of lottery and scratch off tickets
Script
Ticket data in title field_2
32. 2. Access to and registration of lottery and scratch off tickets
Lottery tickets: analysis
Variable data Semi-variabel data Specifications semi-variable data Fixed data
Ticket number
Survey
Dimensions
Object name
Constituents- Designer
Publisher
Printer
Director
Chairman Board of Management
Date enter
Ticket price
Division
Drawing number
Image
Drawing type
Geographical data
Language
Classification
Product
Currency
33. 2. Access to and registration of lottery and scratch off tickets
Input lottery tickets and scratch cards screen
New
Fields
34. 2. Access to and registration of lottery and scratch off tickets
Data input tickets. Three possibilities:
Manual input
Manual and automated input
Automated input
35. 2. Access to and registration of lottery and scratch off tickets
Conversion of data from the title field by means of scripts
36. 2. Access to and registration of lottery and scratch off tickets
Drawing register 1934 – 1988
37. 2. Access to and registration of lottery and scratch off tickets
Drawing register 1934 – 1988, interior pages
38. 2. Access to and registration of lottery and scratch off tickets
Excel copy of drawing register 1934-1988
39. 2. Access to and registration of lottery and scratch off tickets
Historical Dates
Register Excel TMS
40. 2. Access to and registration of lottery and scratch off tickets
Name of Access table Number of unique keys
Country 42
State 47
Institution 83
Game 1054
Designer 22
Registrar 4
Seller 11
Access database with foreign lottery and scratch off tickets
41. 2. Access to and registration of lottery and scratch off tickets
Data model Access database with foreign lottery and scratch off tickets
Bijlagen_PPT_Voordracht_InsertTickets_Relationships.pdf
42. 2. Access to and registration of lottery and scratch off tickets
Example of Presto scratch off ticket, 2012
(National Lottery Collection)
43. 2. Access to and registration of lottery and scratch off tickets
European Article
Numbering Code
(EAN Code)
44. 2. Access to and registration of lottery and scratch off tickets
EAN Code
Country code
Belgium = 54
Requester code
National Lottery = 25007
Article code
Check number
Price integrated in the code as a
whole
45. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Game of chance thesaurus
46. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Dry-point = technical
interpretation
47. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Goose set = technical and
substantive interpretation
48. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Mosaic, 2nd c. AD (National Lottery Collection)
Fortuna theme
49. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Aegidius Sadeler (ca. 1570-1629) after Christoph Schwartz (1545-
1592), Occasio-Fortuna, engraving (National Lottery Collection)
Fortuna theme
50. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Romolo Malpieri (19th c.), Fortuna-Follia, bronze
(National Lottery Collection)
Fortuna theme
51. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Examples of substantive interpretation:
Fortuna
Cornucopia
Dice players
Quarrel during card play
52. 3. The 'games of chance thesaurus' and 'centralised' search terms
developed in-house: tools for easy access to content
Colonial Lottery Draw 11/04/1953
Poster
Ticket
Photo
53. 4. Multilingual input: looking toward the future
Field Translation Field
Constituents Alternate Names (rare)
Title Title/Title Type-Language
Object Name Attributes/Object Name
Medium Text Entries/Medium
Description Text Entries/Description
Signed Text Entries/Signed
Notes Text Entries/Notes
Place-name Geography Xrefs
Exhibition History Text Entries/Exhibition History
Published References Text Entries/Published References
Table with multilingual fields
54. 4. Multilingual input: looking toward the future
Medium (Dutch)
Text Entries/Medium (French)
55. 5. TMS and Crystal Reports: management tools for a small department
Crystal Reports
56. 6. Follow-on products: the slide show and the collection website
Object package for slide show entrance hall
57. Anne-Marie Buffels
Cultural Heritage Manager
National Lottery
Belliardstraat 25-33
1040 Brussels
Belgium
0032/2/238.45.38
annemie.buffels@nationale-loterij.be
Jeroen Buntinx
Cultural Heritage Specialist
National Lottery
Belliardstraat 25-33
1040 Brussels
Belgium
0032/2/238.45.32
jeroen.buntinx@nationale-loterij.be