1. Contingency Plan for Outside Catering
Introduction note:
Due to the inherent contingencies associated to Outside Catering a back up
plan should always be planed and taken in great consideration.
During negotiation
 Organizers should be informed and briefed during the negotiation
process that we always include a back up plan for our outside caterings.
 Besides they should also be informed and discuss the following:
 Determine reasons for going to a back up plan
 Location for back up venue
 Transportation
 Decision timings (set according to the specific situation)
 Details and restrictions of back up venue
 Security restrictions
After negotiation
 Event orders to include detailed back up plan
 Catering/Banquet Managers to assure that back up is completely set up
 Other Managers and departments (such as the Property, AV, Chefs and
Stewarding) have to be also completely prepared (which includes mise-
en-places, equipment, moving and action plan, and determine who is
responsible for what) for back up plan accordingly do Event Order
Specifications.
Contingency Plan
 Decision to be taken by the Catering/Banquet Manager with consonance
with the organizer.
 After decision the Action Plan for back up venue should be followed