1. We can’t do it alone:
collaborating across campus to
support data management
Cara Martin-Tetreault, Director of Sponsored Research
Sue O’ Dell, Science Librarian
Barbara Levergood, Research & Instruction Librarian
Bowdoin College
Oberlin Digital Scholarship Conference, 12 June 2016

2. Bowdoin College: A Snapshot
• 207 FTE & 1,796 undergraduates
• 36 departments and programs
• About 100 grant applications are submitted
securing between one and three million in
external funding annually.
• Grant portfolio of over $9 million includes
20+NSF, 2 NASA, 6 NIH and 2 Department of
Education.
2Bowdoin College

3. Bowdoin College: Snapshot of Library
• 4 libraries on campus
• 10 of 17 librarians support research and/or
instruction; 2 are most involved with data
support
• 5 Academic Technology & Consulting staff;
director reports to College Librarian
• Information Technology is a separate unit.
3Bowdoin College

4. How did we get here from the
perspective of the grants officer?
• NIH Open Access discussions
• 2010 NSF Data Management Plan requirement
• Meet with IT/ Associate Librarian to discuss DMP
• COGR, Access to, Sharing and Retention of
Research Data: Rights & Responsibilities, Carol
Blum
• Data Services Planning Team = Sue/Barbara
introduction
• Worcester meeting
• Optimal point and where do you start
4Bowdoin College

5. How did we get here from the
perspective of the Library?
• Bowdoin Digital Commons (2011-)
– DMP archive
• Faculty questions
• Digital and Computational Studies Initiative (2012-)
– Curricular initiative
• Data Services Planning Team (2014)
– Environmental scan
– Determine existing methods of support
– Recommendations for service development
– Identify staff training needs
5Bowdoin College

6. • What is the definition of data?
• What are the needs of faculty?
Of students?
• What data services should we
offer at what levels?
• What are the data storage
options?
• Who will provide the services?
Is staffing adequate? How will
staff be trained?
• Who else needs to be involved
or informed?
• What are IP/licensing issues?
• Are existing policies adequate?
Questions
Grants and Compliance Office
• What is the College
responsible for?
• Who is responsible for
management? PIs? College?
• How to teach stakeholders?
• Can faculty write DMP costs
into grants?
• Where will data live and who
will track?
• Who enforces compliance?
• What must the College do?
• What is the definition of
data??????
Library
6Bowdoin College

7. Priorities
• Bowdoin can confidently stand behind DM plans.
– DMP tool, https://dmptool.org/
– Route/Review process adding Sue or Barbara to sign
off on DMP
• Baseline workshop
– Educate faculty
– What do they know and what do they do?
• Benchmark where Bowdoin is among peers and
what are others doing
7Bowdoin College

8. Successes & Observations
• Workshop
– Faculty buy-in
– Great DMPs
– Request for student training
– Kudos from administration
– Encouragement to submit proposals to conferences
– It’s not about compliance, it’s about their success.
• We can’t do it alone, and we wouldn’t want to.
– Built a solid foundation for collaborations
– Data management is a campus-wide goal.
– Vertical support
• Campus recognition as data management
resource
8Bowdoin College

9. Future Plans
• Deliver workshop to undergraduate research fellows
and faculty this summer.
• Collect and compile information from peers.
• Present to upper level admin and draft proposal for
next steps/policies.
• FAQ for faculty – web presence, linking campus
resources
• Outreach to liaisons in Library and Academic
Technology & Consulting
• Use of Bowdoin Digital Commons for data archiving
• Consider assessment opportunities.
9Bowdoin College

10. Your Turn!
• What are you doing at your institutions?
• Where are you?
• Where do you want to be?
• Who are your partners?
• Who do you want as partner(s)?
• Questions?
10Bowdoin College

11. Thank You!
• Cara Martin-Tetreault, Director of Sponsored
Research, cmartin3@bowdoin.edu
• Sue O’ Dell, Science Librarian,
sodell@bowdoin.edu
• Barbara Levergood, Research & Instruction
Librarian, blevergo@bowdoin.edu
We also thank Bowdoin College for their support for
data management planning.
11Bowdoin College

12. Related Readings
• Blum, Carol. Access to, Sharing and Retention of Research Data: Rights & Responsibilities.
Council on Governmental Relations. October 2011; published date 1 March 2012.
http://www.cogr.edu/Research-Administration.
• Briney, Kristin, Abigail Goben, and Lisa Zilinsky. “Do You Have an Institutional Data Policy? A
Review of the Current Landscape of Library Data Services and Institutional Data Policies.”
Journal of Librarianship and Scholarly Communication 3, no. 2 (2015): eP1232.
http://doi.org/10.7710/2162-3309.1232.
• Goldstein, Sarah and Sarah K. Oelker. “Planning for Data Curation in the Small Liberal Arts
College Environment.” Sci-Tech News 65, no. 3, article 4 (2011).
http://jdc.jefferson.edu/scitechnews/vol65/iss3/4.
• New England Collaborative Data Management Curriculum,
http://library.umassmed.edu/necdmc/index.
• Peters, Christie and Anita Riley Dryden. “Assessing the Academic Library's Role in Campus-
Wide Research Data Management: A First Step at the University of Houston.” Science &
Technology Libraries 30, no. 4 (2011): 387-403.
http://dx.doi.org/10.1080/0194262X.2011.626340.
• Rozum, Betty and Becky Thoms. “A Match Made in Data Heaven: Libraries Partnering with
Offices of Research.” bepress webinar, 31 March 2016.
http://digitalcommons.bepress.com/webinars/80/.
• Whitmire, A. L., Michael Boock, and Shan C. Sutton. “Variability in Academic Research Data
Management Practices: Implications for Data Services Development From a Faculty Survey.”
Program 49, no. 4, (2015): 382-407. doi:10.1108/PROG-02-2015-0017.
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Bowdoin College