Bai trinh bay hoi nghi truoc mua mua bao 2012 eng 26 sept 2012
1. PRE-DISASTER MEETING
2012
Ha Noi, 28th September 2012
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2. PRE-DISASTER MEETING, 2012
EXPECTED RESULTS
At the end of this meeting, VNRC and partners will:
Agree on VNRC’s response sectors
Agree on timeframes for each response sector and distribution
standards
Develop specification (quality and quantity) of relief items
Mapping the existing resources of VNRC and partners
Agree on coordination mechanism
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3. PRE-DISASTER MEETING, 2012
LIST OF RECOMMENDATIONS OF 2010 AND 2011 MEETINGS
Needs assessment
Standard operating procedures (SoP)
Coordination
Logistics (warehouse and procurement)
Planning and monitoring
WatSan
Communications and fundraising
Volunteer mobilization
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4. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Needs assessment
Done
Not
done
Establish NDRT, issue ToR for NDRT, provide refresher training
Carry out needs assessment in relief and recovery phase
Finalize template for needs assessment
Develop annual budget plan for NDRT, simplify complex
administrative procedures to allow quick deployment of NDRT
Develop and approve NDRT deployment plan within 12 hours in
emergency situation
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5. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
SoP
Done
Not
done
Issue SoP
Develop distribution standards
Develop time frame for each distribution
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6. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Coordination
Done
Sign pre-disaster agreement among VNRC
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Đổi mới tư duy – Tạo dựng vị thế - Bảo vệ sự sống
Not
done
HỘI CHỮ THẬP ĐỎ VIỆT NAM
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7. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Logistics (warehouse and procurement)
Done
Not
done
Have pre-agreements with suppliers in order to speed up the
procurement process
VNRC has appropriate pre-positioned goods (quantity and quality) in
strategic location
Carry out fund raising to increase stock for relief items and diversity
items
Finalize standards for relief item specification
Develop VNRC own procurement manual and forms
www.redcross.org.vn
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8. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Planning and monitoring
Done
Not done
VNRC implements relief and recovery programmes as part
of a single plan of action and ensure partners resources are
mobilized to complement each other
Finalize standard guidelines for good and cash distribution
Increase cash in emergencies
Develop simple template and procedures to design one
overall plan of action
Build capacity on PMER and adapt global policies,
guidelines and form to VNRC
Finalize standard monitoring templates for relief and early
recovery
Review VNRC contingency plan before June every year
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9. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
WatSan
Done
Not done
Develop and organize more training for staffs and volunteers
More WatSan equipments to be propositioned in disasterprone provinces
Increase Aquatab stock
Integration of the sanitation aspect
Develop WatSan package
Develop WatSan manuals (training, running of WTU and
maintainance)
Develop SoP for WTU
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10. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Communication and fundraising
Done
Not done
Develop communication plan in emergencies
Organize a press conference to introduce SoP
Develop plan to ensure that VNRC has effective fundraising plan
Continue to work on the previous disasters’ donor relations
Develop a system to register and communicate with them regularly
Organize raising awareness event involving last year’s donors
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11. PRE-DISASTER MEETING, 2012
WHAT HAVE BEEN DONE AND NOT BEEN DONE
Volunteer mobilization
Done
Not
done
Develop database for disaster-prone
Create a mechanism similar to Club 25, with volunteers trained on DR
Keep continuous contacts with volunteers (province and district)
Organize refresher training including disaster preparedness and
response to volunteers in the most affected provinces
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12. PRE-DISASTER MEETING, 2012
Main outcomes:
To increase efficiency of operation
Reduce administration/management costs for operation
Reduce pressure on timing and staffing
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13. PRE-DISASTER MEETING, 2012
Discussion point:
How to do differently?
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14. PRE-DISASTER MEETING, 2012
Why some recommendations were not fully implemented or
partially implemented?
Institution/mechanism
Finance
Human resource
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15. PRE-DISASTER MEETING, 2012
MAIN PREPAREDNESS ACTIVITIES FOR THE SEASON IN 2012
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