Sap ap-user-training-tutorial

Zee Entertainment Enterprises
Ltd & Zee News Limited
Doc. No.:-
Accounts Payable Version No. :-
Date of issue :-
Page 1 of 58

Prepared by : Allwyn Tauro, Johnson T F & Venkateswarlu K
Approved by : Mehul Shah, Dinesh Garg & Sivananda L
Classification: For Internal Use Only

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1. Vendor Master Creation:

Business Process Overview
Vendor master records controls how transaction data is posted and processed for a vendor. Vendor
master data is used not only by the FICO but also by the MM module for purchase of
Materials/Services. We have the option to create the Vendor Masters in FICO module or in MM
modules. Vendor masters created in MM Module can be used for direct FICO postings also. But
vendor masters created in FICO module are only used for direct FICO postings and does not allow to
use by MM module. However Vendor Master created in FICO can be extended to MM module, if
required.

A Vendor Master record will have the following data:
- Vendor Name, Address, Communication
- CIN Details Viz Sales Tax Numbers, PAN, Excise Numbers
- Bank Details
- GL Reconciliation Account
- Payment Terms, Payment Methods Via Cheque, DD, Bank Transfer etc
- TDS Codes

Via Menus Accounting Financial Accounting  Accounts Payable  Master records
 Create
Via Transaction Code FK01

On screen “Create Vendor: Initial Screen”, enter information in the fields as specified in the
below table:

Field Name Description R/O/C User Action and Values Comments

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Vendor If you use external number O Internal Number Number ranges
assignment, enter the vendor's assignment method defined in the
account number. If you use internal used for ZEEL & ZNL. system. System
number assignment, the system Leave Blank generates unique
assigns a number when you save the number
master data. automatically
Company code the company code ID R Company Code =1000 Select from drop
down
Account group A classifying feature within the R 1001 – ZEEL/ZNL Select from drop
vendor master record which Vendors for Expenses down
determines if the vendor account
number will be assigned internally
or externally and which fields are
proposed for input
Reference/ Vendor account number being used O Vendor specific data of Not to use
as reference as an alternative way the referenced vendor
Vendor
Account to create a vendor account such as address is not
carried over. The data
from the referenced
vendor is used for
default values and it is
suggested that all
screens be reviewed
before saving any data
Reference/ The company code associated with C 1000
the referenced vendor
Company
Code

(R= Required, O= Optional, C= Conditional)

Press Enter button or Click on to proceed to the next screen


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On screen “Create Vendor: Address”, enter information in the fields as specified in the table
below:

Name Vendor name R MARSHAL SECURITY

Search term Short name which is used to R SECURITY
search the identical vendors
Street Street address R RAJBHAVAN ROAD,
SOMAJIGUDA
Locality Area R 6-3-1092

City City R HYDERABAD

Postal code or Zip code R 500082
PO box
Country Two digit country identifier R IN

Region (state) Two letter state abbreviation R 01 ANDHRA PRADESH Select from List

Language One letter language code R EN System Default

Press Enter or Click on to proceed to the next screen

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Field Name Description R/O/C User Action and Comments
Values
Customer If the vendor is also a customer, use this O NA Enter customer
field to link the two records together for number, if same
balances display vendor already
created as customer
Group Key If the vendor belongs to a group, you can O NA
enter a freely assigned group key here. If
you create a match code using this group
key, group evaluations are possible.
Reference Industry key used to group vendors by O NA
Data/Industr industry
y

Click on to proceed to the next screen


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On screen “Create Vendor: Payment Transactions”, enter the vendor’s banking information if
applicable:

Press enter or Click on to proceed to the next screen

Ctry Bank country key R IN

Bank Key Key under which bank data in the respective R Drilldown available
country is stored
Bank The number at the bank under which the R NA
Account account is managed
Account Another name that the payment program can O NA
Holder use if the name of the account holder is not
the same as the name of the vendor

CK Indicator as to whether account is a checking R NA
or savings account
BnkT Key for which business partner’s bank the O Business Partner’s


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system should use defined by role within
organization
e.g. proprietor bank of a
the owner of a vendor
Reference Additional specifications for the bank details O
Details of the vendor

Alternative The alternative vendor’s account number O This field is used only if
Payee the payment is to be
made to a separate
vendor.
Alternative If this indicator is set, you can enter address O
Payee in or bank details for automatic payment
Document/In transactions in the document which differ
dividual from those in the master record.
Spec.
indicator
Permitted Specifies the permitted alternative payees for O
Payee the vendor.

On screen “Create Vendor: Accounting Information Accounting”, enter information in the fields as
specified in the below table:


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Reconciliatio Account which is updated parallel to the R Accounts payable -
n account sub-ledger account for normal postings Transporter

Sort Key Indicates the layout rule for the Allocation field in O 001 = Posting Date Press F4 for
the document line item. drilldown


On screen “Create Vendor: Payment Transactions Accounting” Enter information in the optional fields
as applicable:


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Payment Key for defining payment terms composed O F4 to drilldown
Terms of cash discount percentages and payment option available
periods
Tolerence Define the tolerance O
Group
Chk double Indicator which means that incoming O Tick check box
inv. invoices and credit memos are checked for
double entries at the time of entry.
Payment Different methods by which the vendor can O CD
Methods be paid using the automatic payment C - Cheque, D- Draft
program
Alternative The alternative vendor’s account number O To be filled in case
Payee payment to be made in the
name of proprietor of the
Sole Proprietorship Firm
Payment Block key used to block an open item or an O
Block account for payment transactions.
Clrg with Indicator signifying the vendor open items O This indicator will only
cust. should be processed collectively with display if a customer
customer open items. account is specified in the
Control section of master
record.
TDS Details



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Field Name Description R/O/C User Action and Comments
Values
Withholding Key for defining the country in which R IN complusory
Tax withholding tax is to be paid
Country
Withholding Select the tax type applicable for payments R C1= contractor F4 for drill down
tax type or invoices selection

Withholding Select the tax code applicable for payments R C2=Contractor 2% It determine TDS
tax code or invoices. Rate %

Liable Set this indicator you tell the system that R Tick the check box
the vendor is subject to withholding tax for
this withholding tax type.
Recipient Used to group vendors together according R CO=Company
Type to particular characteristics such as
Individual/HUF or Others

To save the Vendor Master Record, select Vendor  Save. Or press button, Below Message has
displayed


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2. Vendor Invoice Processing
Invoice Posting to Vendor Account.

Business Process Description Overview

After receipt of invoices from Vendor and on confirmation their services we need to post the invoice entry to
crediting their account.

Every Invoice posting document consists: 1.Document Header and 2.Line Items.

 The document header contains information that is valid for the whole document, such as the document
date and the document number, document type.

 The line items only contain information on the particular item in question, for instance an account
number and amount. Whether any additional information is present depends on the business
transaction involved.

Following are the most critical steps involved in entering and posting a document:

1. Call up the required document entry function. Bear in mind that the system offers several functions.
Each function is designed for a specific business transaction. The General Ledger document entry
function is covered here which will post one or more debits vs one or more credits to general ledger
master records (accounts).
2. Enter the document header data.
3. Enter the line items.
4. Enhance or correct the line items as needed.
5. Post the document.

The system creates the document, updates the transaction figures for the accounts affected, and in some cases,
displays an internally assigned document number when the document is posted.

Steps to post the invoice

Via Menus AccountingFinancial AccountingAccounts
PayableDocument Entry  Invoice - general
Via Transaction Code FB60


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On the screen “Enter Vendor Invoice: Reference field ,Header Data”, enter the information in the fields
as specified in the table below:

Field Name Description R/O User Action and Values Comments
Vendor Vendor Code R Enter Vendor Code : 110040
SGL Ind Special GL Indicator O
Invoice Date Date of Vendor Invoice R Enter Vendor Invoice Date :
29.01.2010
Reference Vendor Invoice Number R Vendor Invoice No. 1234
No.
Posting Date Posting date of the document R Default is system
which will determine the period it
posts to
Currency/rat Currency that the amounts will be R INR
e entered into the system under
Calculate Calculates the tax amount as per O Tick check box to calculate tax
Tax tax code amount as per tax code
GL Account Ledger account to which amount R Enter GL Acct.: 408801

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to be debited
Amount Amount to be debited to Ledger R Amount = 100000
Cost Centre Cost Centre for which the R Cost Centre : 10022H0103
expenses were incurred
Payment Date of Invoice. System use this R Invoice Date : 29.01.2010
Tab : date to calculate the due date of
Base Line payment as per vendor payment
Date terms

Once the above steps have been completed, there are some optional functions which may be performed before
saving the document:

- This will temporarily hold the document. Accounting entry will not posted
- This will create any automatically generated document line items and allow you to view them
before posting.

- This will park the document (NOT post it) and can be retrieved for future reference. It save the
document. To post the parked document use TCode : FBV0


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Press to save and post the document. The system displays a message confirming the posting and returns to
a blank entry screen.

3. Vendor Credit Memo (Deductions)


If any amount need to deduct from vendor invoice amount, We use Vendor Credit Memo functionality in
SAP. For Credit Note or Debit Note to Vendor we use the same functionality.

Every Credit Memo document consists: 1.Document Header and 2.Line Items.

 The document header contains information that is valid for the whole document, such as the
document date and the document number, document type.

 The line items only contain information on the particular item in question, for instance an account
number and amount. Whether any additional information is present depends on the business
transaction involved.

Following are the most critical steps involved in entering and posting a credit memo document:

1. Call up the required document entry function by using TCode or trough Menu navigation.
2. Enter the document header data.
3. Enter the line item details
4. Enhance or correct the line items as needed.
5. Post the document.

The system creates the document, updates the transaction figures for the accounts affected, and in some
cases, displays an internally assigned document number when the document is posted.

To issue the debit note to the vendor:

Via Menus AccountingFinancial AccountingAccounts
PayableDocument Entry  Credit memo
Via Transaction Code FB65

On the screen “Enter Vendor Credit Memo: Header Data”, enter the information in the fields as
specified in the table below:


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Field Name Description R/O User Action and Values
Vendor Vendor Code R Enter Vendor Code : 110040
SGL Ind Special GL Indicator O Not to use in credit memo
Document Date Date of Vendor Debit Note R Document Date : 29.01.2010
Reference No. Vendor Invoice Number R Vendor Invoice No. 1234
Posting Date Posting date of the document which R Default is system
will determine the period to post the
entry
Amount Total amount of the document R Amount = 5000
Currency/rate Currency that the amounts will be R INR
entered into the system under
Calculate Tax Calculates the tax amount as per tax O Tick check box to calculate tax amount as
code per tax code
GL Account Ledger account to which amount to R Enter GL Acct.: 408801
be Credited
Amount Amount to be debited to Ledger R Amount = 5000
Cost Centre Cost Centre for which the expenses R Cost Centre : 10022H0103
were incurred

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- This will create any automatically generated document line items and allow you to view them
before posting.


4. Vendor Down Payment Request


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Down payment to vendor is nothing but giving advance to Vendor. A particular department dealing with a
particular vendor can request the finance department to release the advance to vendor against purchase
order. When the user department post a down payment request, the system records a document but
accounting entry will not be posted at that time. It is merely a noted item for vendor to remind the finance
department to execute a down payment. To enter the down payment request, you enter one or more line
items in the vendor account without an offsetting entry. Consequently, the system does not check whether
the debits equal the credits.

Down payment requests do not update the monthly debits and credits in vendor accounts. However, you
can display down payment requests as line items for accounts payable accounts under noted items.

Down Payment Request :
Via Menu Navigation Accounting  Financial Accounting  Account Payable 
Document Entry  Down Payment  Request

Via Transaction Code F-47

On screen “Down Payment Request: Header Date” screen, enter information in the fields in the
table below:

Document Date of Request for down payment R 30.01.2010
Date
Doc. type Document Type R KA : Vendor Document

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Company Company code ID R 1000
Code
Posting Date Date of voucher. R default to current date
Currency/Rat Payment currency. Can be entered as a code or a rate R INR
e
Account Vendor account number R 110040
Target Spl. GL Indicator for a down payment request with R A
Special G/L which the corresponding down payment is to be
Indicator posted later.

(R = Required, O = Optional)

After filling header details Press button or press enter



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5. Vendor Down Payment (Advance to Vendor)


Down payment to vendor can be given against Down payment request or without down payment
request. Creating a down payment request is an optional step and is simply a noted credit entry against
the vendor (not included as a financial posting). After invoice posting to the vendor, we need to Clear
Vendor Down Payment transaction against invoice document by using TCode F-54 to avoid the double
payment.

Via Menu Navigation Accounting  Financial Accounting  Accounts Payable 
Document Entry  Down Payment  Down Payment

On the screen “Post Vendor Down Payment: Header Data”, enter information in the fields as

Field Description R/O User Action and Values
Document Date PAYMENT DATE R 30.01.2010
Doc. Type Document Type KZ : Vendor Payment
Company Code Company code ID R 1000

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Posting Date Effective date of posting in the R 30.01.2010
ledgers.
Currency/Rate Payment currency R INR
Vendor Account Vendor account number R 110040
Special G/L Indicator which identifies a special R For all line items in customer or vendor
Indicator G/L transaction accounts that are updated to an alternative
reconciliation account in the general
ledger, the special G/L indicator
determines which account is to be
selected. This account will be debited
along with the vendor account.

Bank Account Bank account from which payment is R 233021
Number released
Amount Amount of the total down payment R 90000

If a down payment request exists: Select the button.

On the screen “Post Vendor Down Payment Choose Request”, enter information in the fields as
specified in the table below

Select the line item and then Press button or go to menu - edit –
Create down payments:


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Press to save and post the document. The system displays a message, as shown below, confirming the
posting and returns to a blank entry screen.

The actual entry posted for down payment to vendor shown below:


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Down payment without down payment request:

On the screen “Post Vendor Down Payment: Header Data”, enter information in the fields as


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Document Date PAYMENT DATE R 30.01.2010
Doc. Type Document Type KZ : Vendor Payment
Company Code Company code ID R 1000
Posting Date Effective date of posting in the R 30.01.2010
ledgers.
Currency/Rate Payment currency R INR
Vendor Account Vendor account number R 110040
Special G/L Indicator which identifies a special R For all line items in customer or vendor
Indicator G/L transaction accounts that are updated to an alternative
reconciliation account in the general
ledger, the special G/L indicator
determines which account is to be
selected. This account will be debited
along with the vendor account.


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Bank Account Bank account from which payment is R 233021
Number released
Amount Amount of the total down payment R 90000

Select button or press enter

Amount Amount to be paid to Vendor R Rs.100000/-
Business Area Business area O 1000
Text Narration R Advance to Vendor

Document – Simulate

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On the screen “Post Vendor Down Payment Display Overview” :



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Actual Financial entry shown below screen:

6. Logistics Invoice Verification (LIV)
.
Business Process Procedure Overview
SAP is integrated system. The procurement of services/material will happen in MM module. PO will be
issued to Vendor for supply of material/service. On receipt of Goods(MIGO) or on confirmation of Services
(ML81N) an accounting entry will be posted (real time) and provisional liability will be created. Two
provisional liability accounts viz GRIR, SRIR accounts are created for posting the provisional liabilities at the
time receipt of goods and services. After receipt of goods or on confirmation of services, a invoice will be
forwarded to account department to post the actual liability to the vendor account. For this TCode MIRO is
used. To post the actual liability to vendor by using the TCode MIRO, we must open the vendor account in
MM module by using TCode XK01 only. Otherwise, vendor master created in FICO module by using TCode
FK01, can be extended to MM module, if required, by using the TCode XK02.

Extension of Vendors Created in FICO module to MM module

Via Menu Navigation Logistics > Materials Management > Purchasing > Master Date > Vendor >
Central > Create
Via Transaction Code XK01

On the screen “Create Vendor: Initial Screen” will appear :


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Enter Vendor Number,
which is created by TC
FK01

Press Enter

On the screen “Create Vendor: Initial Screen” will appear


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Order Currency Currency in which we deal with R INR
Vendor
Terms of Payment Payment Terms with vendor O
Incoterms Applicable to Import Vendors only O
Schema Group Classification of Vendor in terms of R Domestic
Vendor Domestic, Import
Control Date Tick GR-Based Inv.Verification O
check box, he supplies Goods or
Tick SR-Based Inv.Verification
check box, he supplies Services



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Invoice posting to vendor through MM Module

Via Menu Navigation Logistics > Materials Management > Logistics Invoice Verification >
Document Entry > Enter Invoice
Via Transaction Code MIRO

On screen “Invoice Verification”, enter information in the fields as specified in the table below:

Ensure Zero Balance
before posting

Purchase Order Number

Goods/
Services
Indicator
Base Amount as per PO

Invoice Date The Vendor Invoice date R 06.02.2010
Posting date Date which is used when entering the R 06.02.2010

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document in Financial Accounting or
Controlling
Reference Vendor Invoice number or reference O 1234
Amount Vendor Invoice Amount incl. Taxes R 1,10,300
Calculate Tax Tick check box to calculate the taxes O Tick Check box
Text Narration O Vendor Invoice Posting
PO Vendor PO against which invoice is posted R PO No. 1200000017
Base Line Date Payment Base line date R 06.02.2010


If Purchase Order Number not know, Press F4 to search the Vendor PO’s and you will
get below screen:

Vendor Vendor Number R 110040
Company Code Company Code R 1000
PO Check Box R Tick PO Check Box
R


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Provide the relevant data and just press F8 or execute Button, there will be a screen for selection
of PO.

Select the documents for the vendor for which the invoice is to be posted, it may be a single invoice or
multiple invoice or a single invoice for different materials.

Select the documents and press the “Copy” button.

After entering all the above details, Press button to check the entry. You will get the
following screen:


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Press Post button to save and post the document. The system displays a message, as shown below,
confirming the posting and returns to a blank entry screen.


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7. Vendor Down Payment Clearing

In SAP, Open Item Management functionality activated for ZEEL/ZNL for Vendors, Customers and some
General ledger accounts viz ESIC, PF etc. With this functionally we can link the Outstanding invoice to
the payments. Whenever advance given to the vendor, we need to adjust the same against the invoice after
invoice posting. This we call as clearing of vendor down payments.

We can clear the down payment with the closing invoice by either:

 Transferring the down payment to the payables account and taking account of this transfer when
posting the payment, or
 Directly clearing the down payment with the invoice when the outgoing payment is made

You can carry out both procedures manually or automatically using the accounts payable payment
program.

Access the “Clear Vendor Down Payments” transaction by:

Document Entry  Down Payment  Clearing


On the “Clear Vendor Down Payment: Header Data” screen, enter information in the fields


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Document Date Document Entry Date R 06.02.2009
Document Type Document type that the transaction to be R “KA” : Vendor Document
posted
Company Code Financial company code R 1000
Posting Date The date to determine the period for the R 06.02.2009
transaction to be posted
Period Fiscal period in which transaction to be R The proper period will default for the
posted entered posting date
Currency/rate Document Currency R INR
Reference Enter the reference document number O Not applicable
Doc. header text Enter document header explanations or O Down payment Clearing
notes
Vendor Account Enter the account number for vendor R 110040
Number
Relevant Invoice Invoice Document Number O Enter Doc No.: 1500000036
Fiscal Year Enter the relevant Fiscal Year O 2009
Assignment The assignment number is an additional O NA
information reference field in the line item.


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After entering the above information, press or press enter, system
display all the advances line items of the vendor will displayed as shown in the screen below:

Select Line item 3, which we want to clear, and press enter total amount will be updated with
Rs.1,00,000 as shown below screent:


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Then press Document – Simulate as shown in below screen


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System will display the entry as show in below screen:


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At the time of posting this entry, system reverses the TDS entry because we deducted the
TDS at the time of advance posting and also at the time of Invoice posting. Also system
transfers the advance amount from Advance – Vendors a/c (226000) to Vendor a/c (110040).

posting and returns to a blank entry screen

8. Vendor Payment- Automatic Payment Program

SAP provides automatic payment programme (APP) functionality for making the payment to
all the vendors against their due invoice. To execute the payments program and print checks for the
payment run (This BPP will consist of two steps: the first step details the procedures for executing the
payment program, the second step which begins from 1.19 defines how to exclude an invoice from the
payment program) .


Before you can use the payment program, you need to define your house banks and the accounts at

your banks, the required payment methods and the payment forms. The standard system already

contains payment methods and payment forms. You can transfer them and adapt them to meet your

requirements.

Exclude an invoice from the payment program. Vendor invoices may be blocked at several levels.

The invoice may be blocked at the vendor master record level, the invoice document level, or

through the payment proposal. Blocking the vendor invoice will result in a valid open item that will

be blocked for payment in a payment run. The following process description details the procedure

for blocking/unblocking invoices through the payment proposal.


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Input - Required Fields Field Value / Comments
Run Date 24.11.2009
Identification RTX14
Company Code(s) 7000
Payment Method C
Next Posting Date 25.11.2009
Vendor Number (s)
Program Variants Test

Output - Results Comments
Message That Your Payment Details have been saved for the run on <Run Date> <Identification>
Identification has been saved.

Tips and Tricks

 For today’s date, use the keystrokes F4 followed by F2 instead of using the drop-down calendar
feature.

 Use the standard system delivered payment methods and payment forms. Transfer them and adapt
them to meet your requirements.

 The system, by default, shows the last successful payment run that was executed. Enter the
information for a new payment in run including a future date and a unique identifier to override this
default and create a new run to execute.

Procedure Steps

1.1. Access “Create Automatic Payment transaction” by:

Via Menu Navigation Accounting  Financial Accounting  Accounts Payable  Periodic
Processing  Payments
Via Transaction Code F110

On screen, “Automatic Payment Transactions: Status”, enter the information as specified in the
fields in the table below:


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Run Date Date on which the payments process is to be run. R 06.02.2010
Identification User-definable identifier for the payment run. R APP01


Select the “Parameters” tab.

On screen “Automatic Payment Transactions: Parameters screen”, enter the information
as specified in the fields in the table below:


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Company Codes Company (ies) for which the program is to be R 1000
run.
Documents Upto Selects the documents posted upto given R 06.02.2009
date
Payment Method(s) Payment method(s) to be included in the R C
payment run.
Next Posting Date Date of the next expected payment program R 25.02.2009
run.
Vendor Number (s) Vendor(s) to be included in the payment R FROM 100000
program run. TO 999999



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Select the “Additional Log” tab.

On screen “Automatic Payment Transactions: Additional Log”, enter the information as
specified below:

Tick Due date check box.
Tick Check the Payment method selection if not successful box.
Tick Check the Line Items of the payment documents box.
Tick Vendors accounts to be processed can be quantified by designating the range in the
“Accounts” box.
SAVE

Click the Status tab


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Click the “PROPOSAL” pushbutton.

Tick “START IMMEDIATELY” box and press enter button. Praposal
will be created and on Status tab “Payment proposal has been created”
message will appear as shown in below screen


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To Review the Completed Payment Proposal created above:

Edit  Proposal  Display Proposal: The system will display a list of payments included
in the payment run as show in below screen


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OK for Payment

Exception: Not included for
payment

Blocked or otherwise, ineligible payments will be displayed as “Exceptions”. The payment
proposal may be printed or circulated to appropriate personnel, if approval is required prior to
actual payment.

To exclude an invoice from the automatic payment program, refer to section 1.19.

Once the payment proposal is run, all vendor accounts included in the proposal are “locked”.
That is, until the payment process is completed for this proposal, the vendor will be excluded
from any other payment proposal runs.

To change the status of the any line item, from payment to exception or from exception to
payment, double click on respective line item and make necessary changes. In this example
status of line item 1 of the above screen, will be changed from payment to exception (from
payment mode to Payment Block) as shown in below screen:


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Click on Payment Block and select the option blocked for payment as shown below screen :


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Press to save the changes and go back. Status Tab will be update with message
“Payment proposal has been edited” and shown in below screen:


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After ensuring the payment proposal is ok, Click the Pushbutton
“PAYMENT RUN”. A pop-up window will be displayed to allow for input of
scheduling information. Click the “Start Immediately” and Press Enter.

Status Tab will be update with message “Payment run is ready to be started”. Press Enter
Status Tab will be updated with the message “Payment run has been carried out” as show
on below screen:


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When the status displays “Payment Run has been carried out” the payment run is
complete.

Note
At this point in the payment process, the system has created and posted a payment document
(general ledger entry) for each of the payments in the run.

The output of the payment run may be reviewed by choosing:
EDIT  PAYMENT PAYMENT LIST, from the main status screen.
Financial document numbers will be displayed on the listing.
A payment list variant must first be created before the payment list can be executed.

Optional: for printing of checks

Click the “PRINT OUT/DATA MEDIUM” tab.

Enter the print program variants for the relevant programs.

For Check printing, enter a variant from options for program/report ZFR045_CHEQUEPRINT

For creation of variant for Print Out of the cheques, enter variant name for programme/report
ZFR045_CHEQUEPRINT as show in below screen:

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Press Maintain Variants button, On screen “Maintain Variant: Report ZFR045_CHEQUEPRINT”,
enter the information as specified below


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Company Code Financial company code R 1000
Payment Method Method of payment to vendor like Cehque, R C - Cheque
Draft, Bank Transfer
House Bank Bank from which payment to be made R BNH01
Account ID Account Number from which payment to R BC128
be done
Check Lot Cheque Lot R 1
Print Immediately Cheque will be printed immediately O Tick


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9. Vendor Payment with Check Printout

Trigger : Need to print a check without running the automatic payment program.

You can have the system print checks without running the payment program or the print program.
The process outlined below assumes you want to post the payment and print the associated check at the
same time. However, you may also just print the check for a payment, which has already been posted. This
may be necessary, for example, if a check is damaged during printing with the print program.

Input - Required Fields Field Value / Comments
Company ZEEL/ZNL
Payment Method C
House Bank BNH01
Printer for forms LP01
Document Date 09.02.2010
Company Code 1000/4000
Posting Date 09.02.2010
Currency INR
Bank account
Amount 10000
Value Date 09.02.2010
Vendor

Procedural Steps

Access the “Create Manual Vendor Payment - System Generated Check” transaction by:

Document entry  Outgoing Payment Post + Print Forms

On the screen “Payment with Printout: Header Data” screen, enter information in the fields


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Field Name Description R/O User Action and
Values
Company Code Company code R 1000
Payment Method Payment method used to settle open items. R “C” for Check
House Bank Bank Account from which payment to be paid R BNH01
Check Lot Number Enter a check lot number. R 1

Calculate Payment If tick the check box, it Automatically update the O Tick
Amount check amount of check
Print Immediately Prints check immediately after posting the entry O Tick
Printer for Forms Specify the printer on which the payment forms are R LOCL
to be printed..

1.1. Press Enter or press button, On the screen “Payment with Printout:
Header Data” enter information in the fields specified in the table below:


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Document Date Date of the document. R 24.11.2009
Document Type Classifies the accounting R Will default to “KZ”
document
Company Code R 7000
Posting Date R 24.11.2009
Currency/rate Document currency R INR
Amount The payment amount R 93100
Value Date R Will default to current date
Vendor The vendor account R 730020
number
Standard OIs Standard Open Items R Select
Additional Selection criteria based R Enter selection
selections upon
 None
 Amount
 Others


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