APGWD User Manual_updated

User Manual -<APGWD>
GSS InfoTech
Block ‘B’, Third Floor, Cyber Gateway, HITEC City,
Madhapur, Hyderabad - 500 081
Tel: +91 40 40028700 / 1 / 2
Fax: +91 40 40028703
URL: http://www.gssinfotech.com
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APGWD User Manual ID: ADM-T-UM
GSSI Confidential Page 2 of 62
DOCUMENT CONTROL
Prepared by Bonani Bose Designation Content Writer
Date Signature
Reviewed by Designation
Date Signature
Approved by Designation
Date Signature
DOCUMENT CHANGE HISTORY
Date Version Section Description of the Change Author Reviewer Approver

Table of Contents
1. Preface: ...........................................................................................................................................5
About this Manual...............................................................................................................................5
2. Introduction ....................................................................................................................................6
1. Product Overview ........................................................................................................................6
2. System features & capabilities .....................................................................................................6
3. Technical Guidelines........................................................................................................................7
1. System Requirements ..................................................................................................................7
3.1.1 Software Requirements....................................................................................................7
3.1.2 Hardware Requirements...................................................................................................7
4. Installation Steps .............................................................................................................................8
4.1.1 Setting up environment....................................................................................................8
4.1.2 Installing APGWD Web application ...................................................................................8
3.1.1 Hardware components.....................................................................................................8
3.1.2 Software components ......................................................................................................8
4.1.3 Running APGWD Web application ....................................................................................8
5. User Guide.....................................................................................................................................27
1. Business Work Flow ...................................................................................................................27
2. User Types Hierarchy .................................................................................................................27
6. Admin............................................................................................................................................27
Super Admin......................................................................................................................................27
2. End user.................................................................................................................................29
7. Getting Started ..............................................................................................................................29
Configuration Requirements..............................................................................................................29
7.1.1 Accessibility....................................................................................................................29
Bit Map Application .......................................................................................................................29
Ground Water Monitoring Levels by Internal Users........................................................................34

Data in Charge...............................................................................................................................37
Approver (District Office)...............................................................................................................42
3.5.2.2.1. Accessing Financial Information .........................................................................................51
Data In charge (District office)........................................................................................................51
Approver (Head office) ..................................................................................................................53
Data In charge (Head office) of Technical Department ...................................................................54
7.1.2 General Functions & Usage.............................................................................................58

1. Preface:
About this Manual
The purpose of this user manual is to provide a set of guidelines to the users, who shall be using it in
different roles for monitoring, approving, rejecting or finalizing input forms. The user manual will also
take you through the step-by-step process of entering data, reviewing reports, editing, and taking them
to the next level.
Using this Manual
This manual gives you a step-by-step guideline on how to use the APGWD web application. The different
user interface with their respective functionalities and access privileges define the process and purpose
of the application. The screenshots on every page illustrate you the significance of every tab and also
helps you understand the process of filling up a form. The APGWD user manual also helps you
understand the department-wise process flow.
Intended Audience
The list of intended users for this user manual will be as follows:
 Super Admin
 Data In charge district office
 Approver district office
 Data In charge technical department
 Data In charge accounts department
 Approver Head office
 Public User/anonymous user
Related Documents
APGWD Release notes on sprint 1, 2, 3, and 4
Document Conventions
NA

2. Introduction
1. Product Overview
The APGWD web application helps common users, which include all public users, view,
understand and absorb information related to APGWD activities, state irrigation projects,
underground water tracking methodologies, and water resources across the state. The
web application is provides useful tips for saving water in our daily life.
The APGWD web application helps you understand the department-wise process flow.
The separate user log ins help in defining the different functionalities of the application.
The APGWD web application helps in monitoring ground water levels, submission and
subsequent reviews and approvals of input forms, viewing district-wise financial
achievements, and also adding information (such as addition of new well codes or
addition of more locations).
2. System features & capabilities
The system features and capabilities for APGWD web application are discussed as follows:
1)Application for monitoring Ground Water Levels
a.This module will allow the user to upload the data of ground water levels of the
key wells and other wells. The data thus obtained will be processed to
generate the required reports and views.
2)Application for monitoring Financial progress
a.This module will allow the financial data to be entered at various districts or
other nodal levels. This information will be consolidated at all levels and the
required reports will be generated.
3)Application for monitoring Physical progress
a.This module will have 2 data entry screens and 2 reports. The data of all the
districts will be consolidated and the required reports will be generated.
4)Application for Management Information System
5)
a.This module allows defining and managing access levels to the users of this
system. For e.g., the Director can view all district’s data where as the district
officer can view only their district’s Information.

6)Bitmap Application
a.This module will allow the public users to use the map of Andhra Pradesh to
zoom into District, then Mandal and then Village level details. On clicking the
desired Village link, the required ground water details will be displayed in a
separate area.
7)Grievance Redress
a.This module will enable a user to register any application for a service or a
complaint. The concerned authorities can view the registered applications and
order further actions.
3. Technical Guidelines
1. System Requirements
3.1.1 Software Requirements
Software Requirement
Operating system Windows XP with SP2, Internet Explorer with 6.0 or above
and Flash player 9.0 or above
File system Windows 2003 server with SP1, .Net Framework 3.5 with
SP1, WWF, IIS 6.0 or above, Flash player 9.0 or above and
MS SQL Server 2005 enterprise edition with reporting
services
Database server SQL server 2005
3.1.2 Hardware Requirements
Component Minimum Recommended
Processor 2.26 Ghz 2.4Ghz or above
RAM 1.5 GB or above 2GB or above
Disk Space 50GB or above 100GB or above
Display 1024 x 768 pixels SVGA 32Kb color or
above
1280x1024 pixels SVGA 32Kb color or above
Network 256 Kbps 512 kbps

4. Installation Steps
4.1.1 Setting up environment
 Pre-requisites
IIS v5.1 or later version
 Installation Requirements
IIS v5.1 or later
4.1.2 Installing APGWD Web application
Web/portal server prerequisites
IIS 5.1 or later
Database Server Prerequisites
MS SQL Server 2008 developer edition with reporting services
Environment Requirements
3.1.1 Hardware components
 Server – Dual Core CPU Speed:2.4Ghz or above; RAM:2GB or above ; HDD:100GB or above
 Client - CPU Speed:1.6Ghz or above; RAM:512MB or above; HDD:2.2 GB or above;
Display:1024 x 768 pixels SVGA 32Kb color or above
3.1.2 Software components
 Server – Windows 2003 server with SP1, .Net Framework 3.5 with SP1, WWF, IIS 6.0 or
above, Flash player 9.0 or above and MS SQL Server 2008 enterprise edition with reporting
services
 Client – Windows XP with SP2, Internet Explorer with 6.0 or above and Flash player 9.0 or
above
4.1.3 Running APGWD Web application
To install the APGWD Application System DB on Database Server
 From the Start menu, point to Programs > Microsoft SQL Server 2008 and then click Open
SQL Server Management Studio Express

In the Connect to Server screen, enter the authentication data like “Server type”, “Server name”,
“Authentication type”, “Username” and “password” in the respective fields and click Connect

 In the left pane of the Microsoft SQL Server Management Studio window, right click
Databases and then select Restore Database.

 Restore Database window appears like this
a)

b) Give database name in the “To database” editable drop down list under Destination for restore
section and select From Device and click Lookup (……) under Source for restore section
 In the Specify Backup dialog box, click Add to select the db backup

 In the Locate Backup File – GDC- SQL2008 dialog box, expand the appropriate folder, select
the correct backup file from the displayed list and then click OK.
a)

b) Selected backup file will be added to the List box in the Specify Backup dialog box and
Click OK

 Restore Database-HEBTEST window appears
a)

b) In the Restore Database-HEBTEST window, select the “Restore” check box to true under “select the
backup sets to restore” section and Click OK
c) The restore of database “HEBTEST/your database name” completed successfully message
will be displayed then click OK. database is created

APGWD Application Setup
 Copy (XCopy Setup) files on server machine
Copy all files from gssamericarootTestingAPGWDSprint4TestCycle1Setup

 Create Virtual directory on server machine
Open the Run window (Click Start->Run) and type the ‘inetmgr’ command to open IIS manager
on server machine
 IIS manager console window will be opened as shown below

 Right click on default web site and select ‘virtual directory’ from New option of context menu

 Click ‘Next’ from the virtual directory creation wizard dialog box
 Type the virtual directory name, ex: ‘APGWD’ in the resultant window and click ‘Next’
 Click ‘Browse’ from the virtual directory creation wizard dialog box and select the folder where
the XCopy files are stored(See section 11.2.1) then click ‘Next’

 Check ‘Read’ and ‘Run scripts’ check boxes from the access permissions as shown below and
click ‘Next’

 Now click ‘Finish’ to complete the creation of virtual directory

 APGWD virtual directory will be displayed in the IIS manager console window

 To execute the installed application open the specified URL:
http://heb-project/APGWD_UAT/
As the APGWD homepage is displayed, the user can login by clicking on the login button at
the bottom right.
 As the user can click on ‘Login’ menu the home page as shown below.

As the user logs in he/she sees the My Account tab at the right bottom corner of the
homepage. Personalized page for respective users gives better clarity on the usability,
functions, and privileges of each user.
5. User Guide
1. Business Work Flow
Business work flow in the APGWD web application requires input forms to be filled up by
Data In charge district office. It is then passed to the next level, i.e., Approver district
office has to approve it from his/her end and send to the next level for approval. Data In
charge accounts department has to approve all input forms related to budget allocation or
finance input forms. Data In charge technical department needs to take care of all
technical issues, configuration, installation, etc, and related approvals.
2. User Types Hierarchy
Super Admin
Approver (Head Office)
Data In charge (Head Office)
Approver (District)
Data in Charge (District)
End user
6. Admin
Super Admin
 The Super Admin role (only one user) should able to create/modify/delete any user roles and
assign the access privileges for the created roles of head office and district levels.
 The Super Admin will also have the privileges to create/modify/delete any user accounts to map
with the existing user roles for head office and district levels.
 The Super Admin shall have the have the authority to assign created/modified access rights to
the related user roles and user accounts should be accessible accordingly.
 The Super Admin shall also have the authority to delete access rights to the related user roles
and user accounts should be inaccessible to the application.
6.1.1 Approver (Head office)
 The Approver (Head office) shall have the access rights to view the submitted forms by the
subordinates.
 The Approver (Head office) should be able to finalize the submitted forms by approving them.

 The Approver (Head office) should be able to view the generated auto alerts by the system for
the status of monthly status reports submission.
 Approver (Head office) should be able to export the reports to excel and print the report and all
input forms throughout the application.
6.1.2 Data In charge (Head Office)
 The Data in charge (Head office) belongs to any one of the following departments, i.e., Budget &
Accounts, Establishment and Technical.
 Data in charge (Head office) only has access to his/her respective department's functionality.
 Data in charge (Head office) has authority to view and approve/ reject the submitted forms by
the district authorities for their department.
 Data in charge (Head office) can submit the approved forms to the next level, i.e., Approver
(Head office).
 Data in charge (Head office) is also able to export their department’s reports to excel and print
them.
 Data in charge (Head office) can also to print any input form of the respective department.
 Data in charge (Head office) should be able to view the generated auto alerts by the system.
These alerts indicate the status of submitted monthly input forms by the district authorities.
6.1.3 Approver (District Office)
 Approver (District office) only has access to the related district's functionality.
 Approver (District office) can view and approve/reject the submitted data forms by the data in
charge of that district.
 Approver (District office) can submit the approved forms to the next level by selecting the related
department, i.e., data in charge (Head office).
 Approver (District office) can view the rejected forms by the head office and is able to assign those
forms to the data in charge of that district.
 Approver (District office) can export the reports in excel and print the report and input forms for
that district.
6.1.4 Data In charge (District Office)
 Data in charge (District office) has access to the related district functionality.
 Data in charge (District office) can fill up any input form for that district and should able to
submit to the next level, i.e., Approver (District office).
 Data in charge (District office) can view the rejected forms.

 Data in charge (District office) can export the reports to excel and print the report and input
forms for that district.
2. End user
 The end user can view information related to department and department activities.
 The end user can view information relating hydrology projects, with all details, including cost.
 The end user can also download multiple documents like Groundwater Estimation and
Management System Installation Manual, Manual on Artificial Recharge of Ground Water, or
Groundwater Estimation and Management System User Manual.
 The end user can also check out the news and events section to view the recent developments
in APGWD.
 An end user browsing through the site can also post his/her feedback on the application.
7. Getting Started
Configuration Requirements
7.1.1 Accessibility
Bit Map Application
1. Any user can view the ground water scenario in AP. The homepage shows a bitmap image with
some textual content. When the user clicks on the small map, it zooms in to show a ground
water scenario tabbed page with 2 tabs, i.e., state and district.

2. Now, as the user can see the groundwater scenario at state or district level, by clicking on the
respective tabs. The user can view the groundwater monitoring map, by choosing groundwater
monitoring from the drop-down menu and clicking over it.

3. The user will now be taken to the 4 groundwater monitoring maps, which show depth to water
level, water level fluctuation, and average monthly water levels.
4 Any district boundary may be clicked to display the related district’s map, which can be zoomed,
Default view of selected district displays ground water resources map.

4. The user can click on any of these 4 maps for a more detailed view. The user can also view and
print the detailed report represented as a .pdf icon on the upper right end of the map.
5. Similarly, the user can click on District tab to view the district scenario.
6. The district water scenario map is interactive. As the user clicks on any one of districts, it
displays the water scenario map for the respective district.
7. Now if the user clicks upon a particular district, for example, if he/she clicks upon Warangal (as
shown in the figure above), the ground water monitoring map for Warangal will be displayed.

8. The user can also view the Ground water resources for both state and district pages, by
selecting Ground water resources from the drop down menu at the top right end.
9. As the user clicks on the close button (shown in the figure above), the district map page wraps
up.
10. When the user clicks on the option Ground Water Resources, the Ground Water Resources map
is displayed. The user can also view or download the detailed report and print it.

Ground Water Monitoring Levels by Internal Users
Input forms
The input forms on APGWD homepage can be accessed by Approver (Head office), Data in
charge (Head office), Approver (district office) and Data in charge (district office) as Approver-
(Head office), Data in charge (Head office), Approver (District office) and Data in charge (District
office) roles.
1. The input form has to be filled in by logging into APGWD web application by typing the user
name and password, as shown in the figure below. The login link lies at the bottom of the
homepage.

2. A super admin user has the right to create new users. For more details on this please refer to
section 6.
3. In order to add role, the user needs to go the role option and select the desired role from the
drop down menu.

4. A user can log in as data in charge to fill in the input form that is displayed in the figure below.

Data in Charge
5. The data in charge can access the Well Code Master; fill up an input form by taking the cursor
on Input form and then selecting Well Code master from the drop down menu and clicking on it.
6. The data in charge will then be taken to the Well Code Master page, which offers him/her the
option of creating, editing, and deleting a well.

7. In order to add a well code master, the Data in Charge needs to go to Add Well option at the
right and click over it.
8. Now, the Data in Charge can select Type of Monitoring from the drop down menu, as shown in
the figure below:
9. Next, the Data in Charge can select mandal from the drop down menu.

10. In the same way the data in charge has to fill up the other details like, Location/Village, GEC
Basin, Geology, Type of Well, Latitude, Longitude, Total Depth, etc.
11. Once all details have been filled up, the data in charge needs to save the form by form by
clicking on the save button. He/she can make further changes to it, if required.
12. The Data in Charge can also save the input form once the fields are filled up and the changes
have been saved. He/she needs to click on the submit button below. The form will be passed to
the next level, i.e., the approver (district) for approval.

13. The data in charge can also access Ground Water Monthly Input Form details. He/she can by
selecting Ground Water Monthly Input Form from the left menu as shown in the figure below.

14. The Data in Charge can also access Rainfall Monthly Input Form to fill in the details, submit it to
the next level, or check the status. To do this, he/she needs to select ‘Rainfall Monthly Input
Form’ from the left menu and click over it.
15. After the input form is submitted by Data-in-Charge, it sent to the approver (District Office) for
approval. When the approver at the District Office level has to logs, he/she sees two options
open — accept or reject, as in the figure below.

Approver (District Office)
1. Now, when the approver (district office) logs in, the user can view the input form. He/she can
approve or reject it.
2. When the input form is approved, a message is displayed stating that the approval process was
successful.
3. The approver (district office) can also view the report in .xl or .pdf format, if required.

4. The approver (district office) can also print the report, if required. The print option, represented
by an icon at the right side indicates the same.
5. If the approver has accepted the input form, he can send it to the next level, i.e., Data in Charge
(Head office) for that department. The form can be exported in the form of an .xl or .pdf form
and printed for reference. The figure below shows the option to export the report in the desired
format and the icon for printing.

6. Monitoring Type Master Details can be edited Approver (HO). If the user wants make changes in
the monitoring details, he/she needs to select Monitoring Type Master from the left menu as
shown below.
7. Location Master Details can be filled by Data in Charge (DO). To do this, the user has to log in as
Data in Charge and then select Location Master from the left menu.

8. After selecting location master, the user(logged in as Data in Charge) will be taken to the
Location Master Page, where he/she can add, edit, or delete location, as shown in the figure
below:
9. If the user wants to add a location, he/she needs to click over the add button, which will the
user to the Add Location page.
10. Now, the user can select mandal and Geology Type from the drop down menus as shown in the
figure below. The user also needs to specify whether it is a Command area or a non-command
area.

11. Once all the specified fields are filled up, the user needs to click over the Save button at the
bottom.
12. Once the data in charge has finished adding the location, he/she can view the added Location by
clicking on the View All button, located at the right bottom.
13. The following figure shows the added location with Command Type, GEC Basin, And Geology
Type specified.

14. In the same way, if the user, i.e., data in charge wants to edit an existing location he/she needs
to click upon the Edit Location button from the Location Master Page.
15. Now, the user can select the mandal from the drop menu and make the make the necessary
changes for the required village.
16. After this, the user needs to save the changes made, by clicking on the save button at the
bottom of the page.

17. Once the changes are saved, the data in charge can submit the form for validation. To do this,
he/she needs to click on the submit button located at the bottom of the Location Master Page,
as shown in the figure below.
18. Now, the input form is sent to the next level for validation, i.e., Approver district office. When
the Approver district office logs in, he/she is taken to the Location Master Page to view the
submitted forms.

19. The approver at the district level has the option to approve or reject the submitted form (s).

20. The data in charge can log in to access Average water level comparison reports from the left
menu to access the average details of state/district average water level comparison reports
based on the logged in user and rainfall fluctuation details.
21. In order to see Water level reports, the data in charge needs to select Water level reports from
the left menu to access the details of state/district water level reports based on the logged in
user as shown in the figure below.

3.5.2.2.1. Accessing Financial Information
Data In charge (District office)
1. The Data In charge (District office) can enter financial achievements for his/her respective
district. In order to this, the user needs to go to Monitoring Physical Progress from the left
panel and select Input Forms from there.
2. Next, the Data In charge (District office) needs to select PMES Monthly Target Achievements
from the drop-down menu.
3. The Data In charge can view the PMES Monthly Target and Achievements, by clicking on View
All option at the bottom of the page.

4. The user can now view the consolidated PMES Monthly Target and Achievements report, as
shown in the figure below.
5. The Data In charge can save the report and submit it thereafter, for the Approver (Head office)
to check the status.

Approver (Head office)
6. The Approver (Head office) has edit access for PMES master data, PMES Annual target input
form and Financial Master Data. In order to access the PMES Master data, the user needs to
select PMES Master Form from the left menu as shown in the figure below.
7. The approver can add, make changes, or check the status of the Yearly Budget Allocation Input
Form, as shown in the figure below.
8. In order to access the Annual target input form, the Approver (Head office) needs to select
PMES Annual Target from the left menu as shown in the figure below.

Data In charge (Head office) of Technical Department
The Data In charge (Head office) of technical department can access yearly budget allocation and budget
release input forms to view and edit them.
9. In order to access Yearly budget allocation input form, the user needs to select Year Budget
Allocation Input Form from the left menu as shown in the figure below.
10. The Data In charge can view all the reports for a particular year, by selecting the Financial Year from
the drop down menu, as shown in the figure below.

11. After that, the user needs to select the Head of Accounts from the drop down list.
12. Next, the Data In charge needs to select the Detailed Head.
13. After that, the Sub Detail Head needs to be selected.

14. Next, the Data In charge needs to enter the Annual Allocation figure in the box provided.
15. As the Data In charge of technical department clicks on the View All button, all reports of the given
year with the specified allocation are displayed.

16. The year-wise reports are shown in the figure below.
17. The Data In charge (Head office) of technical department can access budge release input form by
select Budget Release Input Form from the left menu as shown in the figure below.

7.1.2 General Functions & Usage
All users can access APGWD web application to know about APGWD departments, their activities,
hydrology projects, etc. they do not need to log in for this.
Department Activities
1. Any user can browse through to check APGWD Department Activities by selecting Department
Activities from main menu.
2. To know more about department activities, the user (s) can click over any link within the
Department Activities tab to show the related content in a separate window as shown in the
figure below to open any target link pages.

3. To know about Hydrology projects under APGWD, the user needs to select Hydrology Projects
from main menu to open the hydrology project page.
4. In order to know about the Right to Information Act, 2002, passed by the Government of India,
the user can click on RTI from main menu in the home page as shown in the figure below to
open the RTI page.
5. The user can access the FAQs page by selecting FAQ from the main menu of home page the
result will be as shown in the figure below.

6. The user can access the News and events page by selecting News and Events from the main
menu of home page.
7. The user can go to download page to download any required file. To do this, the user needs to
select Downloads from the main menu of home page as shown in the figure below.

8. The user can post feedback on the web application. This is helpful for understanding any issues
while using it. A user can also post suggestions or observations through the feedback forum. In
order to post a feedback, a user needs to select Feedback from the main menu.
9. The Approver (Head office) can view the submitted feedback. As he/she, logs in as
Approver(Head office) and connects to Feedback left menu the feedback details will shown as
in the figure below.

10. Any user can make use of the Search feature in the main menu for looking up anything specific
in the page.

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