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OF PRIVATE EQUITY
AND VENTURE CAPITAL
Association Française des
ETHICS
INVESTISSEURS
2005 EDITION
EN CAPITAL
1
SUMMARY
EDITORIAL 2
FOREWORD 3
A QUICK OVERVIEW OF AFIC 4
AFIC’S CODE OF ETHICS 5
Preamble to the Code of Ethics 6
Guiding principles of the Code of Ethics 8
CODE OF ETHICS OF MANAGEMENT COMPANIES
AUTHORIZED TO INVEST PRIVATE EQUITY 15
Scope of application 16
Fundamental principles 17
General provisions applicable to all parties 18
Specific provisions 22
Specific measures applicable to authorized investment funds 23
Specific provisions involving funds qualified for a simplified authorization procedure 26
BEST PRACTICES GUIDE
FOR PRIVATE EQUITY INVESTMENT MANAGEMENT COMPANIES 29
Internal auditing and Ethical Compliance 30
for private equity investment management companies
Fight against money-laundering in private equity investment management companies 35
2005 EDITION
2
Dominique OGER - Chairman of AFIC
EDITORIAL
The existence of a common Code of Ethics that is universally applied
is the very foundation of membership in a professional community.
More than any other business, the private equity business demonstra-
tes this necessity on two levels. As company shareholders, private
equity investors operate in a complex environment that involves a
wide range of participants whose interests are not always the same.
As asset managers, private equity investors make a commitment,
notably to institutional investors, to uphold a relationship based on
trust and transparency.
AFIC’s Compliance Committee, an independent body whose mem-
bers are elected directly by the profession, thus plays an essential role
by consulting with industry participants, developing and continuously
improving a common Code of Ethics based on actual professional
practices.
3
FOREWORD
In 1998, AFIC published its first Code of Ethics, which included:
q The main principles of the AFIC Code of Ethics;
q The Code of Ethics of authorized private equity investment com-
panies, which was jointly produced by the French Asset
Management Association (AFG) and AFIC.
This most recent publication adds a third document to the previous
two: the Best Practices Guide for Private Equity Investment
Management Companies.
A few notes regarding this latest publication.
The main principles of the AFIC Code of Ethics were amended sligh-
tly following the resolutions approved by AFIC’s Shareholder Meeting
of June 21, 2004. The first modification involves article 12, which
requires AFIC members to establish a Code of Ethics that is separate
from the by-laws governed by the Labor Code.
The second change involves a detailed description of the Compliance
Committee’s functions (article 14). As in the past, the Committee is
responsible for drafting the key principles, Codes of Ethics and
recommendations for their implementation ... and to ensure complian-
ce with the rules set forth in these various documents. Where appli-
cable, it may determine penalties through an established procedure.
Finally, in some portions of the Code, minor modifications have been
made.
The Code of Ethics for authorized private equity investment management
companies remains unchanged.
Finally, the Best Practices Guide will assist the compliance officers of
each investment management company to establish a suitable organi-
zation. This Guide is supplemented by practical recommendations rela-
tive to the fight against money-laundering.
This compendium is a permanent reference for private equity profes-
sionals for all their business activities. It also helps partner companies
and investors to know and understand the operating rules governing
our profession.
Jean DAUMET - Chairman of Ethics Committee
4
A QUICK OVERVIEW OF AFIC
q Presentation
Created in 1984, the Association Française des Investisseurs en
Capital (AFIC – The French Private Equity Investors Association) is
an independent, non-profit organization governed by the French law
of 1901.
With more than 200 active members, AFIC brings together almost all
of the private equity institutions in France: venture capital companies,
venture capital funds, mutual funds for innovative companies, invest-
ment companies, funds of funds, French consulting firms of interna-
tional funds.
In addition, AFIC has more than 100 associate members from all rela-
ted businesses — lawyers, accountants and auditors, consultants,
bankers, etc. — who support and advise investors and entrepreneurs
in the structuring and management of their partnerships.
q Its missions
s Maintaining permanent contact with the public authorities and the
Parliament on regulatory, legal, and tax issues, particularly through
lobbying;
s Promoting private equity among entrepreneurs and institutional
investors;
s Supporting initiatives that are designed to promote the entrepre-
neurial spirit in France;
s Encouraging the development of organized markets for growth
stocks;
s Producing benchmark statistics on business activity and perfor-
mance;
s Establishing high standards of ethics and corporate governance,
while favoring the self-regulation of the private equity business;
s Stimulating research and innovation through the establishment of
relations with universities, research organizations, related
associations, etc.
AFIC’S CODE
OF ETHICS
q Preamble
q Guiding principles
6
PREAMBLETO THE CODE OF ETHICS
s Given Council Directive 93/22/CEE of May 10, 1993 regarding
investment services in the securities field, and more specifically its
article 11;
s Given the provisions of Book Two, Title 1, Chapter 4, Section 1 of
the Monetary and Financial Code relative to mutual funds, and more
specifically subsections 1, and 3 through 9-1 comprising articles
L. 214-2 to L. 214-41-1;
s Given the provisions of the French monetary and financial code rela-
tive to third-party portfolio management, and more specifically
articles L. 321-1, L. 532-9 et seq., and L. 533-4 et seq.;
s Given the provisions of article L.465-1 of the French monetary and
financial Code relative to "threats to market transparency";
s Given the provisions of Book Five Title VI of the French monetary
and financial Code relative to obligations in the fight against money-
laundering;
s Given the provisions of the sole chapter in Book Six Title II of the
French Monetary and Financial Code creating the French Financial
Market Authority (AMF);
s Given the provisions of the September 6, 1989 Act No. 89-623, and
more specifically its articles 10 et seq.;
7
The Association Française des Investisseurs en Capital (French Private
Equity Investors Association; hereafter AFIC) notes that the private equi-
ty business involves specialized teams analyzing and then making
medium- or long-term equity investments in companies that are gene-
rally unlisted, and monitoring these investments until an exit is achieved.
AFIC also notes that under the association’s by-laws (statuts), members
should offer both their partners and their clients transparency, equal
treatment and optimum disclosure, thus guaranteeing the quality of the
services that they offer.
Through the fair and honest practices of its members in their transac-
tions, AFIC seeks to enhance the standing of the private equity business
and thereby make a positive contribution to the French corporate world.
Although its members do not all have the same legal status and are not
all subject to the same regulations, AFIC seeks to harmonize the busi-
ness practices of its members in order to achieve an image of quality
that is both uniform and consistent with its objectives.
AFIC decided to draw up this Code of Ethics, which will apply to all AFIC
members according to the terms of article 6 of its by-laws, and which
replaces the previous version of that article.
In order to facilitate the proper application of the provisions in this code
by its members, AFIC has produced and will continue to produce
guides and recommendations on the implementation of the code’s
principles. AFIC makes its list of guides and recommendations available
to the public using all available means.
“Enhance the fair and honest practices
of its members in their transactions”
8
OF THE CODE OF ETHICS
Article 1 q Compliance with regulations
Members must at all times comply with regulations and generally
accepted practices in their respective industries and in the private
equity business.
Article 2 q Fairness, Respect for the image of the business
The members must at all times act competently, diligently and fairly,
whether dealing with shareholders (hereinafter investors), partner
companies, co-investors or other private equity professionals, and in
particular when several members are competing over a new project.
Members shall not seek to profit from their membership in AFIC
nor use information addressed to AFIC for personal reasons.
Members must act in a professional manner and constantly strive
to avoid acting in a way that might compromise the image of the
profession.
Article 3 q Confidentiality
Unless the relevant parties have given their approval, members may
not disclose confidential information obtained during the preliminary
review of projects, the monitoring of investments or, more generally, in
the performance of their profession.
GUIDING PRINCIPLES
9
Article 4 q Independence
Members must be able to carry out their business activities autono-
mously and with complete independence, respecting the principle of
separation of duties.
As a result, a member that performs several activities shall implement
rules and procedures that make it possible to identify incompatible
tasks and formally organize communications, or prevent communica-
tion (Chinese walls), among its various businesses.
In order to maintain their independence, members must emphasize
pluralism in their dealings with intermediaries and select them on the
basis of objective criteria.
In addition, member company employees must refrain from soliciting
or accepting any perquisites that might compromise their impartiality
or independent decision-making.
In any event, members must ensure the transparency of their compa-
ny organizational and ownership structures and their decision-making
process, notably with regard to entities on whose behalf they are
investing funds.
Article 5 q Conflicts of interest
Members must do everything possible to avoid conflicts of interest
with other members, partner companies and investors, and must also
seek to prevent conflicts of interest that might arise between investors
and the companies.
Each member must manage its business in the interest of the inves-
tors while seeking to act fairly with regard to partner companies and
co-investors.
Members that have more than one business activity must implement
rules and procedures that enable them to anticipate, detect and
manage conflicts of interest.
A member may have direct and significant financial interests in com-
peting companies simultaneously, provided that the member has
informed the companies involved beforehand.
10
Article 6 q Adequacy of resources and control procedures
Members must always have the necessary resources in terms of per-
sonnel, company organization and equipment to be able to implement
appropriate procedures, in particular accounting procedures, to ena-
ble them to carry out their activities efficiently and independently.
The parties must also implement procedures and adequate means to
enable them to perform internal and external controls, in particular
that specified in article 12 below.
These controls must in particular apply to the compatibility of the
transactions with contractual commitments to comply with the rules of
the profession as well as the rules set forth in this Code of Ethics and
other codes of practice that may apply.
Article 7 q Relations with partner companies
Members must treat the companies in which they invest fairly, in a
manner consistent with the rules of the profession. Together with the
management of these companies, Members shall establish the level
of their active contributions.
Each member must be able to fulfill its duties as a shareholder
completely.
Article 8 q Relations with investors
Members must ensure that at the time of subscription, investors have
been made aware of the general management characteristics and the
investment policies of the funds.
Members must respect the principle of transparency with regard to
investors at all times and, in accordance with the duty of disclosure,
must provide information whenever necessary regarding business
performance, fees received directly or indirectly by directly and indi-
rectly related companies, risks encountered and means of dealing with
potential conflicts of interest.
11
Article 9 q Measures to fight against money-laundering
The members must follow the vigilance and reporting provisions listed
in Book Five, Title VI of the French Monetary and Financial Code on
the fight against money-laundering.
Article 10 q Indemnification scheme
Members must inform future investors whether they have an indemni-
fication fund that covers negligent management or professional
misconduct, as well as the scope and amount of the coverage offered
and the name of the indemnification fund.
Article 11 q Employees
Each member must seek to prevent all conflicts of interest among his
employees and investors and the companies.
He must ensure that his employees:
s do not use confidential information for personal ends;
s do not participate in practices or transactions likely to impair his
judgment and independent decision-making;
s use prudence in transactions in his own name, and act in total
transparency with his employer, without deliberately placing himself
in conflict of interest situations with investors.
“Each member must seek to prevent
all conflicts of interest among his employees
and investors and the companies.”
12
Article 12 q Code of Ethics
Each member must draft a Code of Ethics, with the relevant provisions
to be applied and adhered to by the member, its management, staff
and persons acting on its behalf, in particular the provisions contained
in AFIC’s Code of Ethics.
This Code of Ethics shall specify the conditions for communicating
with investors and partner companies.
Members whose existing by-laws are pursuant to the Labor Code
must make them consistent with the Code of Ethics.
For members that are third-party portfolio investment companies, the
Code of Ethics shall include the measures covered by article L533-6
of the French Monetary and Financial Code, or, if these measures are
already covered by existing by-laws pursuant to the Labor Code, a
reference to the relevant by-laws.
In accordance with applicable laws, each member must designate a
Compliance Officer responsible for the Code of Ethics within the com-
pany.
This person, whose function shall be described in the Code of Ethics,
must ensure compliance with the Code of Ethics by the member com-
pany, its management, staff and persons acting on its behalf, and
must advise them in order to prevent any failure to comply by all
necessary means.
Article 13 q Acceptance of the Code of Ethics
By joining AFIC, members automatically accept the Code of Ethics,
which they must sign.
Members shall disclose the Code of Ethics to their employees, who
will be required to comply with its provisions.
13
Article 14 q Compliance Committee
The provisions of article XIII of AFIC’s by-laws regarding the duties of
the Compliance Committee appear below:
1. Mission
The Compliance Committee is responsible for developing the com-
pliance principles, drafting the Code of Ethics applicable to members,
updating and interpreting it and formulating recommendations for its
implementation. The Committee submits the Code of Ethics to the
Board of Directors, which, if it approves it, presents it to the
Shareholders’ Meeting for approval.
The Compliance Committee is responsible for ensuring compliance
with (i) the compliance principles identified in the Code of Ethics appli-
cable to members, and (ii) recommendations for their implementation.
In the event that the applicable compliance principles or recommen-
dations for their implementation should be breached, the Committee
is authorized to issue the following potential penalties:
1. Warning,
2. Reprimand,
3. Temporary suspension,
4. Disqualification.
2. Composition
The Committee comprises eight members.
Five are individuals chosen from among the representatives of the
Association’s active members or associates, elected by secret ballot
by the Ordinary Shareholders’ Meeting. The Committee members
have a two-year term of office, and may not be members of the Board
of Directors.
The methods for becoming a candidate, being elected and renewing
the term on the Committee are identical to those used for directors.
The three other members are, automatically, the three most recent
Chairmen of the Board who are no longer members of the Board of
Directors.
In the event of a vacancy, the Committee may make the necessary
interim replacements. These appointments must be presented for
approval at the next Ordinary Shareholders’ Meeting for the remainder
of the term of the Committee members.
The Chairman of the Committee is selected in accordance with the
rules of a quorum and majority identified in paragraph 3 below.
14
3. Committee Decisions
The Committee’s deliberations are binding only if at least half the
members are present.
Committee members may only be represented by proxy by other
Committee members, to the exclusion of all other persons.
The decisions are taken by a majority of those present or represented.
In the event of a tie vote, the Chairman shall cast the deciding vote.
With the exception of decisions taken with regard to disciplinary mat-
ters and the choice of its Chairman, members who participate in the
Committee meeting by videoconference are considered present for
the purpose of a quorum and a majority.
4. Applicable procedure before the Committee ruling on a
disciplinary matter
Disciplinary matters are brought before the Compliance Committee by
AFIC’s Board of Directors or by one or more members of the
Association or by one or more third parties. The Committee may also
take up matters on its own, when it has knowledge of them.
The procedure is adversarial. The member is informed of the existence
and nature of the complaint. This complaint is investigated by two
Committee member reporters within a time period of no more than
three months. The member may receive assistance from the person of
his choice. The Committee’s decisions are justified and taken by a
majority of the Committee members after the member has stated his
case. Appeals may be made through ordinary legal jurisdictions.
CODE OF ETHICS
OF MANAGEMENT COMPANIES
AUTHORIZED TO INVEST PRIVATE EQUITY
OF THEIR OFFICERS AND EMPLOYEES
q Scope of application
q Fundamental principles
q General provisions applicable to all parties
q Specific provisions applicable to
authorized investment funds
and funds qualified for a simplified
authorization procedure
16
SCOPE
OF APPLICATION
This Code of Ethics sets forth the principles that authorized private equi-
ty companies undertake to uphold. These rules apply to all AFG and AFIC
members authorized by the French Financial Markets Authority (AMF).
The relevant provisions must be adapted to the type of fund concerned.
Indeed, the law distinguishes between two main types of investment
funds according to the investors which are targeted by the fund:
s mutual investment funds that require AMF approval and are open to
all subscribers including the general public. For these funds, it is
necessary to apply special provisions which offer fund shareholders
additional protection;
s mutual investment funds subject to a simplified authorization pro-
cedure and open only to qualified investors(1)
, i.e. sophisticated
investors with the knowledge and means to assess the risks
inherent in the investment activities.
The parties covered by these rules include:
s The management company, irrespective of whether it carries out
exclusively private equity activities;
s Individuals, officers or directors, regardless of whether they are
corporate officers of the management company, the investment
manager, employees and people acting on behalf of the manage-
ment company carrying out their duties through a power of attorney
or employment contract.
The following rules more narrowly define or complement current legis-
lative and regulatory provisions and generally accepted practices in
the French private equity business.
Compliance with these rules is mandatory for all parties involved,
whether they belong to the AFG or AFIC.
(1) As defined by article L 214-37 of the Monetary and Financial Code and by article 19-I of COB
regulation 98-05, which is integrated in the AMF’s general regulations.
17
The implementation of this Code of Ethics requires that each mana-
gement company adopt a compliance code that defines internal pro-
cedures. Such code will establish application methods by which to
adapt the procedures to the organization, the type of fund managed
and the investors targeted. The officers have a duty to inform the indi-
vidual parties involved. These two documents must be given to them.
PRINCIPLES
The parties must at all times respect the principles required by law and
the regulations that govern their activity, in particular the following
principles:
s Fairness, confidentiality, competence, care and diligence;
s Put the interests of the investors first and treat them fairly;
s Identify all potential conflicts of interest, prevent them whenever
possible and act in the best interest of the investors;
s Perform management activities independently and transparently in
accordance with the principle of separation of duties.
To this end, the parties must organize themselves in order to perform
their business activity efficiently and independently.
For their other activities, the parties remain subject to all applicable
ethical rules, in particular those set forth in the AFIC Code of Ethics
and/or those of AFG.
FUNDAMENTAL
18
APPLICABLE TO ALL PARTIES
1. RELATIONS WITH INVESTORS:
The parties have a duty of transparency and fairness toward investors:
Transparency : The parties must ensure that at the time of subscrip-
tion, the general investment characteristics and policies of the various
funds have been disclosed to the investors.
In addition, the parties must provide all useful information related to
their activities, in particular:
s the methods for allocating investments among the various invest-
ment funds managed by the same management company;
s the rules for allocating investments among several funds or portfo-
lios managed by the party or related companies;
s the rules (terms and methods) for co-investments and additional
investments among the various investment funds;
s the terms for co-investments between the management company,
its employees, its officers and the funds;
s the means by which equity interests held by the fund are transferred
(sale or purchase) to a fund by companies or funds with ties to the
management company, with a distinction drawn between shares
held for less than 12 months and those held for more than
12 months;
s the terms and impact on the management fee of services performed
for the benefit of a fund managed by — or of a portfolio company
owned by — the fund’s management company or related companies;
s the position or office held by the parties in all portfolio companies,
whether they are held in a personal capacity or as the representati-
ve of a legal entity;
s where applicable, all changes in the method of valuing equity interests
and the reasons for these changes (to be published in the annual
report).
I - GENERAL PROVISIONS
19
Depending on their nature and in accordance with the applicable regu-
lations , this information must appear in the fund rules and/or the pro-
spectus and/or the annual report.
Fairness: The parties must respect the principle of equality among
investors. Without prejudice to the rights attached to the various clas-
ses of shares created, the parties may not favor certain investors.
2. EXERCISE OF SHAREHOLDER RIGHTS
In accordance with the applicable laws and regulations , the parties
must freely exercise the rights attached to the securities which they
manage, while acting in the interest of the investors.
Members must treat the companies in which they invest fairly, in a
manner consistent with the rules of the profession. Together with the
management of these companies, members shall establish the level
of their active contributions.
Each member must be able to fulfill completely its duties as a share-
holder.
3. MEASURES APPLICABLE TO INDIVIDUALS
An officer or employee of the management company or other indivi-
dual working on its behalf may only provide paid consulting services
to companies whose shares are either held in the investment portfo-
lios or earmarked for acquisition while acting in this capacity and on
behalf of the management company, regardless of whether the pay-
ment for these services is owed by the management company or the
managed portfolio.
Furthermore, the parties shall take all measures necessary to ensure
that individuals at the management company are able to carry out
their duties in total independence and without any conflict of interest.
The provisions to this effect shall be included in the fund rules specifying
the internal procedures and, where necessary, the employment contract.
In particular, the provisions concerning incentives, gifts or other like
rewards from the companies in which the fund invests, brokers, consul-
tants and investors must be spelled out. These provisions should also
include the means by which management is informed.
When the party is part of a group, he must act in the interest of the mana-
gement company to which he belongs and of the investors of the funds
he manages, always respecting the management company’s indepen-
dence.
20
4. CONFLICTS OF INTEREST
Given that investment management is to be performed exclusively in
the interest of the fund shareholders, the parties will take all useful
measures to identify potential conflicts of interest and resolve such
conflicts in a totally transparent manner.
In particular, these conflicts may arise when the management compa-
ny manages several investment vehicles , including one or more
funds, or belongs to a group that manages several funds and/or
makes direct or indirect investments and/or makes loans and provides
consulting services (financial engineering, industrial strategy, M&A,
IPO, etc.) to companies in which the managed fund(s) has invested.
In these cases, the conflict of interest has the potential to negatively
affect shareholders of the managed fund(s). This risk is particularly
acute for the following transactions:
s Allocation of investments, co-investments, additional investments
among the various investment funds managed by the management
company;
s Investments made by the management company, its officers, mem-
bers of the same group as the management company;
s Sale of equity interests;
s Mergers between companies whose shares are held by a FCPR
(French venture capital fund) that would involve companies owned
or managed by other portfolios of the same company;
s Services provided by the management company, its employees or
officers on behalf of the funds or targeted companies;
s Loans or financial service transactions (escrow, financial engineering
advisory services, industrial strategy, M&A, IPO, etc.) by companies
in the same group as the management company and benefiting the
companies in the portfolio managed by the management company.
Other potential conflicts of interest may also arise through relation-
ships between employees of the management company and of the
company whose shares are to be acquired or are held in the funds and
managed portfolios, or between the companies themselves.
21
In all these cases, rules and procedures must be implemented that
make it possible to manage and avoid conflicts of interest related to
fund management.
Specific measures in this regard must be included in the rules speci-
fying the internal procedures and/or the employment agreement.
5. LISTED SECURITIES
When the fund may invest in listed shares or hold shares that become
listed, the fund rules containing the internal procedures and/or
employment contract should include provisions stipulating the terms
under which individuals (as defined on page 1 of this code) may them-
selves directly or indirectly perform transactions in regulated and unre-
gulated markets, and, where applicable, how they should be disclosed
to their employer.
6. ADEQUACY OF RESOURCES
The parties must always have the necessary resources in terms of per-
sonnel, company organization and equipment to be able to implement
appropriate procedures, in particular accounting procedures, to ena-
ble them to carry out their activities efficiently and independently.
The company organization and procedures must be established in
such a way that the parties may maintain the confidentiality of all infor-
mation and of their activities.
The parties must also implement procedures and adequate means to
enable them to perform both occasional and continuous internal and
external controls, to ensure compliance with legal, regulatory and
ethical requirements, notably in the area of money-laundering.
These controls must in particular apply to the compatibility of the
transactions with contractual commitments to comply with the rules of
the profession as well as the rules set forth in this Code of Ethics and
other codes of practice that may apply.
Each management company shall appoint a compliance officer,
whose mission will be to ensure compliance with the above-
mentioned principles.
22
For the prevention and management of conflicts of interest, a distinc-
tion must be made between mutual investment funds authorized by
the AMF and open to all subscribers, including the general public, and
investment funds that qualify for the simplified authorization procedure
and are restricted to qualified investors, i.e. those with the
knowledge and means to assess the risks inherent in the private
equity business.
Potential conflicts of interest arise in particular with the allocation of
investments, co-investments and additional investments as well as
with transfers of equity interests and performance of services.
Outside of these circumstances, other conflict of interest situations
may arise, which the parties should identify and prevent through the
procedures established in their rules containing the internal procedures.
II - SPECIFIC PROVISIONS
23
1. SPECIFIC MEASURES
APPLICABLE TO AUTHORIZED INVESTMENT FUNDS
1.1- INVESTMENT ALLOCATION
The rules governing the allocation of investments between the
portfolios managed by the party or by related companies must be
established beforehand and disclosed to investors in the fund rules.
These rules may take the respective situations of each of the various
funds into account. *
1.2 - CO-INVESTMENTS
Between investment vehicles:
When a fund makes an initial co-investment in a target company
alongside other investment vehicles managed by the same party or
related companies, it is imperative that the co-investment be made
according to equivalent terms and conditions, for both the initial
investment and the sale (presumably a joint transaction) while taking
the particular situations of the various funds into account. *
Other cases:
The management company, its employees and officers may only co-
invest with the funds that they manage in all the target companies,
based on the same relative shares for all investments and according
to the same terms and conditions, both for the initial investment and
sale (presumably a joint transaction) while taking the particular situa-
tions of the various funds into account. *
The party will specify in the annual report how the above-mentioned
principles shall apply to co-investments.
These requirements no longer apply once the securities are listed on
a regulated market.
* For example: situation with respect to regulatory ratios, net cash on hand, fund term period, fund stra-
tegy, possibility of joint exit, inability to sign a warranty of liabilities, etc.
24
1.3 - ADDITIONAL INVESTMENTS
When an additional equity investment is made in a target company in
which other related investment funds already own shares, a new fund
may only act if one or more outside investors make a sufficiently sub-
stantial investment.
Exceptionally, this additional investment may be made independent of
a third-party investor, provided the investment is approved by two
independent auditors, one of which may be the fund’s statutory
auditor.
The annual report must provide information on the respective transac-
tions. Where applicable, it must describe the reasons why no third-
party investor made an investment and must justify the additional
investment opportunity as well as its amount.
The requirements of this provision no longer apply once the securities
involved have been listed on a regulated market.
1.4 - METHODS FOR SELLING EQUITY INTERESTS
Pursuant to article 10 IV of the September 6, 1989 decree
No. 89-623, transfers of equity interests held for less than 12 months
between a FCPR (French venture capital fund) and a company related
to the management company are authorized. In that case,
the fund rules , subscription documents or, where applicable, the
annual report for the year involved must specify the investments
involved, their acquisition price and the method used to value these
transfers, audited by an independent auditor, based on the report by
the statutory auditor and/or the compensation for their carrying.
1.5 - SERVICES PROVIDED BY THE MANAGEMENT COMPANY OR
RELATED COMPANIES:
These services include those pertaining to consulting, structuring,
financial engineering, industrial strategy, M&A and IPOs, hereafter
referred to as services.
In all these cases, management company officers and employees may
not perform paid services in their own name for the benefit of a fund
or of portfolio companies whose shares are either currently held by the
fund or the object of a future acquisition.
25
If the party wishes to call upon an individual, legal entity, company or
other undertaking related to the management company(2)
to provide
significant services on behalf of a fund or a company in which he owns
or plans to acquire shares, and where the decision is his responsibili-
ty, his choice must be made totally independently after having been
open to competitive bidding.
If the services are provided by the management company for the
benefit of the fund, the related fees billed to the fund must be included
in the maximum amount of management fees. Net billing related to
services provided by the management company on behalf of compa-
nies in which the fund owns shares must be deducted from the
management fee paid by the investors in amounts pro-rated to their
equity investments and near-equity held by the fund.
The management report must mention:
s for services billed to the funds: the nature of these services and
their total amount, broken down according to the nature of
services and, if a related company was involved, its identity and
the total amount billed;
s for services billed by the management company to companies
in which the fund owns shares, the nature of these services and
the overall amount, broken down by type of services; in cases
where the services are provided on behalf of a related company,
and to the extent the information is available, the identity of the
beneficiary and the total amount billed.
In addition, the party must use its best efforts to determine whether its
bank is also a major banker for one of the portfolio companies and,
where necessary, to make a reference thereto in the annual report.
(2) According to the definition of the September 6, 1989 decree 89-623, article 10-IV paragraph 4.
“The following rules more narrowly define
or complement current legislative and
regulatory provisions and generally accepted
practices in the French private equity business.”
26
2 - SPECIFIC PROVISIONS
INVOLVING FUNDS QUALIFIED
FOR A SIMPLIFIED AUTHORIZATION PROCEDURE
2.1 - INVESTMENT ALLOCATION
The rules governing the allocation of investments between the
portfolios managed by the party or by related companies must be
established beforehand and communicated to investors, either in the
fund rules or in another document.
These rules may take the particular situations of the various funds into
account.*
2.2 - CO-INVESTMENTS
When a FCPR makes an initial co-investment in a target company
alongside other investment vehicles managed by the same party or
related companies, it is imperative that the co-investment be made
according to equivalent terms and conditions, for both the initial
investment and the sale (presumably a joint transaction) while taking
the particular situations of the various funds into account.*
The party will specify in the annual report how the above-mentioned
principles shall apply to co-investments.
In addition, a party may co-invest directly or indirectly along with the
fund, provided that the procedure is specified in the fund rules.
* For example: situation with respect to regulatory ratios, net cash on hand, fund term period, fund
strategy, possibility of joint exit, inability to sign a warranty of liabilities, etc.
27
2.3 - ADDITIONAL INVESTMENTS
When an additional equity investment is made in a target company in
which other related investment funds already own shares, it is recom-
mended that the new fund qualifying for the simplified authorization
procedure only invest:
s if one or more outside investors also invest to a substantial degree,
or,
s when the shareholders have been informed beforehand of the terms
of the transaction or when the advisory committee (or investment
committee) has been informed.
The annual report must describe the transactions involved.
The requirements of this provision no longer apply once the securities
involved have been listed on a regulated market.
2.4 - METHODS FOR SELLING EQUITY INTERESTS
In the event of a transfer of an equity interest in a company held or
managed for more than 12 months between a fund qualified for the
simplified authorization procedure and a company related to the
management company, it is recommended that the management
company act only:
s on the recommendation of an independent auditor or the fund’s
statutory auditor who offers an opinion on the price, and,
s with the participation of a third-party investor for a substantial
amount, or where the advisory committee (or investment committee)
has been informed beforehand.
These conditions do not apply to investments held for less than
12 months and for shareholdings in funds. However, in these cases,
the fund rules , or where applicable the subscription documents and
the annual report for the year involved should specify the investments,
their acquisition price and the method used to value these transfers,
audited by an independent auditor, based on the report by the statu-
tory auditor, and/or the compensation for their carrying.
28
2.5 - SERVICES PROVIDED BY THE MANAGEMENT COMPANY
OR RELATED COMPANIES:
These services include those pertaining to consulting, structuring,
financial engineering, industrial strategy, M&A and IPOs, hereafter
referred to as services.
In all these cases, management company officers and employees may
not perform paid services in their own name for the benefit of a fund
or of portfolio companies whose shares are either currently held by the
fund or the object of a future acquisition.
If the party wishes to call upon an individual, legal entity, company or
other undertaking related to the management company(3)
to provide
significant services on behalf of a fund or a company in which he owns
or plans to acquire shares, and where the decision is his responsibility,
his choice must be made totally independently after having been open
to competitive bidding.
The fund rules must provide a detailed explanation of the terms under
which the nature and the beneficiaries of advisory fees billed to the
fund by the management company and related companies are
brought to the attention of investors.
The management report must mention:
s for services billed to the funds: the nature of these services and
their total amount, broken down according to the nature of services
and, if a related company was involved, its identity and the
total amount billed.
s for services billed by the management company to companies in
which the fund owns equity interests, the nature of these services
and the overall amount, broken down by type of services; in cases
where the services are provided on behalf of a related company,
and to the extent the information is available, the identity of the
beneficiary and the total amount billed.
In addition, the party must use its best efforts to determine whether its
bank is also a major banker for one of the portfolio companies and,
where necessary, to make a reference thereto in the annual report.
(3) id. note 2.
BEST PRACTICES
GUIDE
FOR PRIVATE EQUITY INVESTMENT
MANAGEMENT COMPANIES
q Internal auditing and Ethical Compliance
q Fight against money-laundering
30
INTERNAL AUDITING
(1) Section 122-33 of the French Labor Code requires employers to implement an internal policy in
companies or institutions that typically have at least 20 employees. Consequently, some management
companies currently do not have an internal policy.
(2) This term is defined as: "all individuals, officers or directors, Company agents or non-Company
agents, investment managers, employees and individuals working on behalf of the company, perfor-
ming their duties in the context of a power of attorney, employment contract or internship contract."
AND ETHICAL COMPLIANCE
FOR PRIVATE EQUITY
INVESTMENT MANAGEMENT COMPANIES
Each management company working in the area of private equity
investments (hereafter the "Company") must have a well-defined
organization in order to ensure the transparent and secure financial
management of its portfolios on behalf of investors and to comply with
applicable regulations, in particular AMF regulations. This organization
involves the implementation of:
s An internal policy(1)
consistent with labor laws and regulatory
provisions related to third-party portfolio management (the "Internal
Policy");
s Procedures regarding internal auditing and ethical compliance (the "List
of Procedures");
s Compliance Measures (the "Code of Ethics").
All of these documents are assembled in a binder or in another format
and provided to the Company’s current and future employees or made
available to them, depending on their nature.
I. THE INTERNAL POLICY
The purpose of the Internal Policy(1)
of the Company will be to identify
and define the obligations of Company Employees(2)
and to explain the
applicable sanctions in the event of non-compliance.
31
In particular, the Internal Policy will cover the following points:
s health, safety and working conditions;
s disciplinary procedures and sanctions as well as measures
regarding the right to legal counsel for Company Employees;
s confidentiality requirements and references to the Company’s
compliance regulations, in particular the regulations applicable to
personal transactions of all Company Employees and so-called
"sensitive" employees based on their role in the Company.
The Internal Policy must be posted in the Company’s offices.
The Company must comply with the requirements of the above-men-
tioned provision through an Internal Policy or a Code of Ethics, regard-
less of whether it has established an internal policy pursuant to the
labor Code.
It is recommended that all so-called "sensitive" employees be made
aware directly of regulations that apply to them.
II. INTERNAL AUDIT AND PROCEDURES
II.A. PROCEDURES
The Company defines and implements operational procedures deemed
necessary to ensure smooth operations as well as mandatory procedu-
res designed to satisfy regulatory and professional requirements. These
procedures must then be disseminated to the Company Employees or
made available to them.
Included among these procedures, two primary themes have been
identified as follows:
II.A.1. Company activities
a) Investment and divestment process:
s Decision-making process for anticipated investment or divestment;
s Compliance of investments with the by-laws of the funds managed;
s Notification of Company Employees regarding current confidentiality
agreements entered into by the Company (with regard to third
parties, agents, and financial markets);
32
b) Monitoring investments:
s Administrative, financial and operational monitoring;
s Methods used to solicit third-party service providers, where appli-
cable;
s Monitoring of corporate mandates and the exercise of corporate
mandates;
c) Monitoring of legal and regulatory ratios;
d) Monitoring the application of valuation principles of the portfolios
managed by the Company (generally set forth in the fund by-laws);
e) Internal powers of attorney;
f) Monitoring of assets and liabilities of funds managed:
s Securities inventory;
s Commitments received and made;
g) Procedures which allow for the monitoring of activities of agents
and custodians [COB Regulation No. 96-03 Article 11, integrated
in the AMF’s general regulations].
II.A.2. Relations with investors and shareholders of portfolio
companies
a) Knowing the investors;
b) Knowing the shareholders of portfolio companies;
c) Complying with the duty of information with regard to investors
(reporting periods, method of correspondence, etc.).
In addition, this provision should include the establishment of a
procedure for the fight against money-laundering related to drug
trafficking and organized crime.
33
II.B. ORGANIZATION OF INTERNAL AUDIT
The Company will appoint a person to perform the internal audit. The
person chosen should have no conflicts of interest. This person
should report directly to the executive board, and may be chosen from
outside the Company. The same person may perform both the ethical
compliance and internal audit functions.
The internal auditor shall estimate and devote the time and effort
needed to fulfill his duties, paying close attention to the number of
investments managed by the Company, and will retain complete
freedom to organize his actions and audits in a manner consistent with
applicable regulations in this area.
The internal auditor will formalize the completed audits and findings in
order to ensure their traceability. Where appropriate, he will suggest
any measures suitable to correct discrepancies and anomalies disco-
vered. The Company’s management will be informed of all findings in
this regard.
III. ETHICAL COMPLIANCE
III.A. CODE OF ETHICS
An internal Code of Ethics must specify the obligations of the
Company and Company Employees. It is based on Codes of Ethics for
the profession and shall specify the following items in particular:
III.A.1. Obligations of Company;
s Preventing conflicts of interest and determining the method to be
used to resolve clear conflicts of interest;
s Allocation of investments among the portfolios under management;
rules governing co-investments, follow-on investments, method of
transfer of investments and rules related to services provided by the
asset manager or related companies.
III.A.2. Obligations of Company Employees
s Compliance with Company regulations regarding transactions made
for own account by Company Employees performing portfolio
management on behalf of a third party;
s Professional secrecy and confidentiality of information;
s Compliance with separation of duties principle.
34
III.B. ORGANIZATION OF ETHICAL COMPLIANCE FUNCTION
Ethical compliance ensures that the profession’s Code of Ethics and
internal compliance rules are properly followed. The organization of
the ethical compliance function is defined using the same principles
as those governing the organization of the internal audit.
The ethical compliance officer may be solicited by all Company
Employees through any means, including verbally. He has access to
all documents required to perform his duties, including documents
regarding investment decisions.
Where applicable, it will be necessary to ensure the compatibility of
this Code of Ethics with that of the company to which the Company
may belong.
III.C. MANAGEMENT OF DISCREPANCIES AND ANOMALIES
FOUND
If in the course of performing his duties the internal auditor or ethical
compliance officer should find an anomaly or discrepancy, he shall
immediately inform the Company management in writing, indicating
the anomaly or discrepancy found. He shall suggest measures to cor-
rect the situation created by this anomaly or discrepancy.
The Company’s management and the internal auditor and/or ethical
compliance officer will ensure that the above-mentioned information is
handled effectively and that steps have been taken to reach a favora-
ble solution, or that a favorable solution is imminent.
35
AGAINST MONEY-LAUNDERING IN PRIVATE EQUITY
INVESTMENT MANAGEMENT COMPANIES
I. LEGAL AND REGULATORY FRAMEWORK
s Article 18 of COB Regulation No. 96-03, which is incorporated in
the AMF’s general regulations.
s Act No. 90.614 of July 1, 1990 pertaining to the participation of
financial institutions in the fight against money-laundering of funds
whose source is drug trafficking, amended by Act No. 91-160 of
February 13, 1991.
s Act No. 93.122 of January 29, 1993 related to the prevention of
corruption and to business transparency.
s Act No. 96.392 of May 13, 1996 related to the fight against money-
laundering and drug trafficking and international cooperation in the
area of seizure and confiscation of proceeds from criminal activities.
s And the Monetary and Financial Code, which includes Chapter VI
"Obligations related to the fight against money-laundering" (Book IV,
Articles L.561-1 through L.574-2).
II. ROLE OF FINANCIAL INSTITUTIONS
French legislation governing the fight against money-laundering is
consistent with the annual recommendations of the Financial Action Task
Force (FATF) created in 1989 by the G7 (seven leading industrialized
countries), at its meeting in Paris ("Summit of the Arch"). Since the end
of 2001, it includes the fight against terrorist financing.
The French measures applicable to financial institutions and other
brokers require them to:
s pay close attention to transactions with their business partners,
identify those that need "to be reported" and those that should be
"examined and recorded"; for that purpose they are in contact with
TRACFIN, the Ministry of Finance’s specialized anti-money-
laundering agency created by the Act of May 9, 1990, to which they
must designate a representative.
s adopt internal procedures to meet this obligation.
s provide training for and raise awareness among employees.
FIGHT
36
III. OBLIGATIONS OF PRIVATE EQUITY INVESTMENT MANAGEMENT
COMPANIES
Private equity investment management companies have the following
obligations:
1. Under Article L. 562-2 of the Monetary and Financial Code
the reporting obligation to TRACFIN, the specialized agency, which
covers in particular:
s proceeds that may be from drug trafficking or organized crime;
s transactions involving proceeds that may be from drug trafficking or
organized crime;
s transactions for which the identity of the person or entity which has
placed the order or the real beneficiary remains uncertain despite
the due diligence performed in accordance with Section L. 563-1
of the Monetary and Financial Code;
s transactions for which the identity of the participants or real benefi-
ciaries is obscured by front companies.
2. Under Article L.563-3 of the Monetary and Financial Code, the
obligation to identify, in advance, all contracting parties or beneficia-
ries, by submitting all relevant documents, and in particular in the case
of occasional clients, when the transaction involves opening an
account or carrying out transactions.
3. Under Article L.563-1 of the Monetary and Financial Code, the
duty to review and the duty of information regarding all major trans-
actions of an amount equal to or greater than 150,000 euros and
which, while they may not rise to the level of having to be reported to
TRACFIN, involve unusually complex terms and do not appear to have
any economic justification or legal purpose (Article L.563-3 of the
Monetary and Financial Code). In addition, there is a further obligation
to provide a written report of the nature of the transaction, to store all
supporting documents for a period of five years and to report to
TRACFIN or the auditing authority upon request.
4. Under Article 18 of COB Regulation No. 96-03 (integrated in
the AMF’s general regulations), an obligation to set up an organiza-
tion and procedures that satisfy the vigilance and reporting duties
described in Act No. 90-614 of July 12, 1990, as amended, regarding
the participation of financial institutions in the fight against money-
laundering of proceeds from drug trafficking, and the texts used the
implementing legislation.
5. Finally, raise awareness and train employees with regard to the
fight against money-laundering.
37
IV. IMPLEMENTATION IN A PRIVATE EQUITY INVESTMENT COMPANY
1. First, the company establishes its own procedure, which must
cover at least three aspects:
s identification of its business partners and of their activity;
s audit of due diligence of distributors and deal finders;
s identification of sensitive transactions.
Knowing the customers
The main business partners covered under this provision are:
s investors
s buyers of transferred portfolio interests
The procedure shall define the identification factors that make it pos-
sible to know the customer or business partner. In the case of com-
panies, for example, the following information must be assembled:
s the authority of the qualified employees
s for French-registered companies, the current Kbis summary from the
commercial registry and, where applicable, the internal policy,
s for companies based abroad, for which it is not possible to obtain
official information about the shareholders, a legal affidavit or all
other legal documents,
s the description of the customer’s business activity,
s the true identity of the beneficiaries of the transaction in cases
where it appears that the person making the transaction may not
be acting on his own behalf (unless it involves another financial
institution),
s information regarding the origin of the relationship.
For individuals who play a significant role in the transactions, in
addition to the documents authenticating their identity, the nature of
their business and their net worth.
In the event legal, financial, accounting or other audits are undertaken
prior to an investment, it does not appear necessary to implement any
other special procedure. When no such audits are undertaken, howe-
ver, a special procedure should be established that is based on the
above-mentioned procedure.
38
Any new business relationship with citizens of countries on the FATF
black list shall trigger a specific review involving the head of the
anti-money-laundering department. If the transaction is approved, it is
recorded as a transaction to be monitored.
Applicable provisions during an ongoing business relationship
The management company:
s regularly updates the information in its possession;
s maintains regular contact with its partners;
s organizes itself, irrespective of the legal structure, in such a way as
to always know the economic beneficial owner of the funds which
it manages
Relations with distributors and deal finders
The management company ensures that:
s they are reputable;
s the service providers in charge of distribution have implemented
rules and procedures consistent with required regulations in the
area of money-laundering.
The contract between the management company and the distributor
sets forth the duty of the distributor to know his customer and to
verify the source of funds. Specifically, this contract may require the
possibility of an audit by the manager of the service provider’s
anti-money-laundering provisions.
Identification of sensitive transactions
The procedure shall define sensitive transactions in the context of the
company’s business activities as well as the proper conduct in the
event of such transactions. In particular, it is the duty of the private
equity investment company to request explanations with regard to the
particular transaction, and if necessary to refuse to carry out such
transaction.
The private equity investment company will specify the information
to be retained (for five years) as well as the reporting procedure to
TRACFIN.
39
2. The private equity investment company designates a cor-
respondent for the TRACFIN agency and notifies the AMF, which
is generally responsible for compliance. The correspondent’s role will
be to:
s the application of the procedure,
s store information related to unusual transactions and TRACFIN
reports,
s monitor legal developments involving current laws and regulations
in the area of money-laundering,
s train employees,
s report on its activities to the executive management.
V. SANCTIONS
The procedure will set forth the criminal sanctions applicable in this
context, in particular with regards to the disclosure of information or
inquiries about suspected money-laundering transactions, to clients
or any other unauthorized person.
NOTES
DU CAPITAL INVESTISSEMENT
Association Française des
DEONTOLOGIE
EDITION 2005
DEONTOLOGIEDUCAPITALINVESTISSEMENT
14, rue de Berri - 75008 Paris - France
Tél : +33 1 47 20 99 09 - Fax : +33 1 47 20 97 48
Site web : www.afic.asso.fr
E-mail : info@afic.asso.fr
Association Française des
INVESTISSEURS
EN CAPITAL
ETHICS OF PRIVATE EQUITY
AND VENTURE CAPITAL
ETHICSOFPRIVATEEQUITY&VENTURECAPITAL
INVESTISSEURS
EN CAPITAL

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Deontologie afic 2005_eng

  • 1. OF PRIVATE EQUITY AND VENTURE CAPITAL Association Française des ETHICS INVESTISSEURS 2005 EDITION EN CAPITAL
  • 2. 1 SUMMARY EDITORIAL 2 FOREWORD 3 A QUICK OVERVIEW OF AFIC 4 AFIC’S CODE OF ETHICS 5 Preamble to the Code of Ethics 6 Guiding principles of the Code of Ethics 8 CODE OF ETHICS OF MANAGEMENT COMPANIES AUTHORIZED TO INVEST PRIVATE EQUITY 15 Scope of application 16 Fundamental principles 17 General provisions applicable to all parties 18 Specific provisions 22 Specific measures applicable to authorized investment funds 23 Specific provisions involving funds qualified for a simplified authorization procedure 26 BEST PRACTICES GUIDE FOR PRIVATE EQUITY INVESTMENT MANAGEMENT COMPANIES 29 Internal auditing and Ethical Compliance 30 for private equity investment management companies Fight against money-laundering in private equity investment management companies 35 2005 EDITION
  • 3. 2 Dominique OGER - Chairman of AFIC EDITORIAL The existence of a common Code of Ethics that is universally applied is the very foundation of membership in a professional community. More than any other business, the private equity business demonstra- tes this necessity on two levels. As company shareholders, private equity investors operate in a complex environment that involves a wide range of participants whose interests are not always the same. As asset managers, private equity investors make a commitment, notably to institutional investors, to uphold a relationship based on trust and transparency. AFIC’s Compliance Committee, an independent body whose mem- bers are elected directly by the profession, thus plays an essential role by consulting with industry participants, developing and continuously improving a common Code of Ethics based on actual professional practices.
  • 4. 3 FOREWORD In 1998, AFIC published its first Code of Ethics, which included: q The main principles of the AFIC Code of Ethics; q The Code of Ethics of authorized private equity investment com- panies, which was jointly produced by the French Asset Management Association (AFG) and AFIC. This most recent publication adds a third document to the previous two: the Best Practices Guide for Private Equity Investment Management Companies. A few notes regarding this latest publication. The main principles of the AFIC Code of Ethics were amended sligh- tly following the resolutions approved by AFIC’s Shareholder Meeting of June 21, 2004. The first modification involves article 12, which requires AFIC members to establish a Code of Ethics that is separate from the by-laws governed by the Labor Code. The second change involves a detailed description of the Compliance Committee’s functions (article 14). As in the past, the Committee is responsible for drafting the key principles, Codes of Ethics and recommendations for their implementation ... and to ensure complian- ce with the rules set forth in these various documents. Where appli- cable, it may determine penalties through an established procedure. Finally, in some portions of the Code, minor modifications have been made. The Code of Ethics for authorized private equity investment management companies remains unchanged. Finally, the Best Practices Guide will assist the compliance officers of each investment management company to establish a suitable organi- zation. This Guide is supplemented by practical recommendations rela- tive to the fight against money-laundering. This compendium is a permanent reference for private equity profes- sionals for all their business activities. It also helps partner companies and investors to know and understand the operating rules governing our profession. Jean DAUMET - Chairman of Ethics Committee
  • 5. 4 A QUICK OVERVIEW OF AFIC q Presentation Created in 1984, the Association Française des Investisseurs en Capital (AFIC – The French Private Equity Investors Association) is an independent, non-profit organization governed by the French law of 1901. With more than 200 active members, AFIC brings together almost all of the private equity institutions in France: venture capital companies, venture capital funds, mutual funds for innovative companies, invest- ment companies, funds of funds, French consulting firms of interna- tional funds. In addition, AFIC has more than 100 associate members from all rela- ted businesses — lawyers, accountants and auditors, consultants, bankers, etc. — who support and advise investors and entrepreneurs in the structuring and management of their partnerships. q Its missions s Maintaining permanent contact with the public authorities and the Parliament on regulatory, legal, and tax issues, particularly through lobbying; s Promoting private equity among entrepreneurs and institutional investors; s Supporting initiatives that are designed to promote the entrepre- neurial spirit in France; s Encouraging the development of organized markets for growth stocks; s Producing benchmark statistics on business activity and perfor- mance; s Establishing high standards of ethics and corporate governance, while favoring the self-regulation of the private equity business; s Stimulating research and innovation through the establishment of relations with universities, research organizations, related associations, etc.
  • 6. AFIC’S CODE OF ETHICS q Preamble q Guiding principles
  • 7. 6 PREAMBLETO THE CODE OF ETHICS s Given Council Directive 93/22/CEE of May 10, 1993 regarding investment services in the securities field, and more specifically its article 11; s Given the provisions of Book Two, Title 1, Chapter 4, Section 1 of the Monetary and Financial Code relative to mutual funds, and more specifically subsections 1, and 3 through 9-1 comprising articles L. 214-2 to L. 214-41-1; s Given the provisions of the French monetary and financial code rela- tive to third-party portfolio management, and more specifically articles L. 321-1, L. 532-9 et seq., and L. 533-4 et seq.; s Given the provisions of article L.465-1 of the French monetary and financial Code relative to "threats to market transparency"; s Given the provisions of Book Five Title VI of the French monetary and financial Code relative to obligations in the fight against money- laundering; s Given the provisions of the sole chapter in Book Six Title II of the French Monetary and Financial Code creating the French Financial Market Authority (AMF); s Given the provisions of the September 6, 1989 Act No. 89-623, and more specifically its articles 10 et seq.;
  • 8. 7 The Association Française des Investisseurs en Capital (French Private Equity Investors Association; hereafter AFIC) notes that the private equi- ty business involves specialized teams analyzing and then making medium- or long-term equity investments in companies that are gene- rally unlisted, and monitoring these investments until an exit is achieved. AFIC also notes that under the association’s by-laws (statuts), members should offer both their partners and their clients transparency, equal treatment and optimum disclosure, thus guaranteeing the quality of the services that they offer. Through the fair and honest practices of its members in their transac- tions, AFIC seeks to enhance the standing of the private equity business and thereby make a positive contribution to the French corporate world. Although its members do not all have the same legal status and are not all subject to the same regulations, AFIC seeks to harmonize the busi- ness practices of its members in order to achieve an image of quality that is both uniform and consistent with its objectives. AFIC decided to draw up this Code of Ethics, which will apply to all AFIC members according to the terms of article 6 of its by-laws, and which replaces the previous version of that article. In order to facilitate the proper application of the provisions in this code by its members, AFIC has produced and will continue to produce guides and recommendations on the implementation of the code’s principles. AFIC makes its list of guides and recommendations available to the public using all available means. “Enhance the fair and honest practices of its members in their transactions”
  • 9. 8 OF THE CODE OF ETHICS Article 1 q Compliance with regulations Members must at all times comply with regulations and generally accepted practices in their respective industries and in the private equity business. Article 2 q Fairness, Respect for the image of the business The members must at all times act competently, diligently and fairly, whether dealing with shareholders (hereinafter investors), partner companies, co-investors or other private equity professionals, and in particular when several members are competing over a new project. Members shall not seek to profit from their membership in AFIC nor use information addressed to AFIC for personal reasons. Members must act in a professional manner and constantly strive to avoid acting in a way that might compromise the image of the profession. Article 3 q Confidentiality Unless the relevant parties have given their approval, members may not disclose confidential information obtained during the preliminary review of projects, the monitoring of investments or, more generally, in the performance of their profession. GUIDING PRINCIPLES
  • 10. 9 Article 4 q Independence Members must be able to carry out their business activities autono- mously and with complete independence, respecting the principle of separation of duties. As a result, a member that performs several activities shall implement rules and procedures that make it possible to identify incompatible tasks and formally organize communications, or prevent communica- tion (Chinese walls), among its various businesses. In order to maintain their independence, members must emphasize pluralism in their dealings with intermediaries and select them on the basis of objective criteria. In addition, member company employees must refrain from soliciting or accepting any perquisites that might compromise their impartiality or independent decision-making. In any event, members must ensure the transparency of their compa- ny organizational and ownership structures and their decision-making process, notably with regard to entities on whose behalf they are investing funds. Article 5 q Conflicts of interest Members must do everything possible to avoid conflicts of interest with other members, partner companies and investors, and must also seek to prevent conflicts of interest that might arise between investors and the companies. Each member must manage its business in the interest of the inves- tors while seeking to act fairly with regard to partner companies and co-investors. Members that have more than one business activity must implement rules and procedures that enable them to anticipate, detect and manage conflicts of interest. A member may have direct and significant financial interests in com- peting companies simultaneously, provided that the member has informed the companies involved beforehand.
  • 11. 10 Article 6 q Adequacy of resources and control procedures Members must always have the necessary resources in terms of per- sonnel, company organization and equipment to be able to implement appropriate procedures, in particular accounting procedures, to ena- ble them to carry out their activities efficiently and independently. The parties must also implement procedures and adequate means to enable them to perform internal and external controls, in particular that specified in article 12 below. These controls must in particular apply to the compatibility of the transactions with contractual commitments to comply with the rules of the profession as well as the rules set forth in this Code of Ethics and other codes of practice that may apply. Article 7 q Relations with partner companies Members must treat the companies in which they invest fairly, in a manner consistent with the rules of the profession. Together with the management of these companies, Members shall establish the level of their active contributions. Each member must be able to fulfill its duties as a shareholder completely. Article 8 q Relations with investors Members must ensure that at the time of subscription, investors have been made aware of the general management characteristics and the investment policies of the funds. Members must respect the principle of transparency with regard to investors at all times and, in accordance with the duty of disclosure, must provide information whenever necessary regarding business performance, fees received directly or indirectly by directly and indi- rectly related companies, risks encountered and means of dealing with potential conflicts of interest.
  • 12. 11 Article 9 q Measures to fight against money-laundering The members must follow the vigilance and reporting provisions listed in Book Five, Title VI of the French Monetary and Financial Code on the fight against money-laundering. Article 10 q Indemnification scheme Members must inform future investors whether they have an indemni- fication fund that covers negligent management or professional misconduct, as well as the scope and amount of the coverage offered and the name of the indemnification fund. Article 11 q Employees Each member must seek to prevent all conflicts of interest among his employees and investors and the companies. He must ensure that his employees: s do not use confidential information for personal ends; s do not participate in practices or transactions likely to impair his judgment and independent decision-making; s use prudence in transactions in his own name, and act in total transparency with his employer, without deliberately placing himself in conflict of interest situations with investors. “Each member must seek to prevent all conflicts of interest among his employees and investors and the companies.”
  • 13. 12 Article 12 q Code of Ethics Each member must draft a Code of Ethics, with the relevant provisions to be applied and adhered to by the member, its management, staff and persons acting on its behalf, in particular the provisions contained in AFIC’s Code of Ethics. This Code of Ethics shall specify the conditions for communicating with investors and partner companies. Members whose existing by-laws are pursuant to the Labor Code must make them consistent with the Code of Ethics. For members that are third-party portfolio investment companies, the Code of Ethics shall include the measures covered by article L533-6 of the French Monetary and Financial Code, or, if these measures are already covered by existing by-laws pursuant to the Labor Code, a reference to the relevant by-laws. In accordance with applicable laws, each member must designate a Compliance Officer responsible for the Code of Ethics within the com- pany. This person, whose function shall be described in the Code of Ethics, must ensure compliance with the Code of Ethics by the member com- pany, its management, staff and persons acting on its behalf, and must advise them in order to prevent any failure to comply by all necessary means. Article 13 q Acceptance of the Code of Ethics By joining AFIC, members automatically accept the Code of Ethics, which they must sign. Members shall disclose the Code of Ethics to their employees, who will be required to comply with its provisions.
  • 14. 13 Article 14 q Compliance Committee The provisions of article XIII of AFIC’s by-laws regarding the duties of the Compliance Committee appear below: 1. Mission The Compliance Committee is responsible for developing the com- pliance principles, drafting the Code of Ethics applicable to members, updating and interpreting it and formulating recommendations for its implementation. The Committee submits the Code of Ethics to the Board of Directors, which, if it approves it, presents it to the Shareholders’ Meeting for approval. The Compliance Committee is responsible for ensuring compliance with (i) the compliance principles identified in the Code of Ethics appli- cable to members, and (ii) recommendations for their implementation. In the event that the applicable compliance principles or recommen- dations for their implementation should be breached, the Committee is authorized to issue the following potential penalties: 1. Warning, 2. Reprimand, 3. Temporary suspension, 4. Disqualification. 2. Composition The Committee comprises eight members. Five are individuals chosen from among the representatives of the Association’s active members or associates, elected by secret ballot by the Ordinary Shareholders’ Meeting. The Committee members have a two-year term of office, and may not be members of the Board of Directors. The methods for becoming a candidate, being elected and renewing the term on the Committee are identical to those used for directors. The three other members are, automatically, the three most recent Chairmen of the Board who are no longer members of the Board of Directors. In the event of a vacancy, the Committee may make the necessary interim replacements. These appointments must be presented for approval at the next Ordinary Shareholders’ Meeting for the remainder of the term of the Committee members. The Chairman of the Committee is selected in accordance with the rules of a quorum and majority identified in paragraph 3 below.
  • 15. 14 3. Committee Decisions The Committee’s deliberations are binding only if at least half the members are present. Committee members may only be represented by proxy by other Committee members, to the exclusion of all other persons. The decisions are taken by a majority of those present or represented. In the event of a tie vote, the Chairman shall cast the deciding vote. With the exception of decisions taken with regard to disciplinary mat- ters and the choice of its Chairman, members who participate in the Committee meeting by videoconference are considered present for the purpose of a quorum and a majority. 4. Applicable procedure before the Committee ruling on a disciplinary matter Disciplinary matters are brought before the Compliance Committee by AFIC’s Board of Directors or by one or more members of the Association or by one or more third parties. The Committee may also take up matters on its own, when it has knowledge of them. The procedure is adversarial. The member is informed of the existence and nature of the complaint. This complaint is investigated by two Committee member reporters within a time period of no more than three months. The member may receive assistance from the person of his choice. The Committee’s decisions are justified and taken by a majority of the Committee members after the member has stated his case. Appeals may be made through ordinary legal jurisdictions.
  • 16. CODE OF ETHICS OF MANAGEMENT COMPANIES AUTHORIZED TO INVEST PRIVATE EQUITY OF THEIR OFFICERS AND EMPLOYEES q Scope of application q Fundamental principles q General provisions applicable to all parties q Specific provisions applicable to authorized investment funds and funds qualified for a simplified authorization procedure
  • 17. 16 SCOPE OF APPLICATION This Code of Ethics sets forth the principles that authorized private equi- ty companies undertake to uphold. These rules apply to all AFG and AFIC members authorized by the French Financial Markets Authority (AMF). The relevant provisions must be adapted to the type of fund concerned. Indeed, the law distinguishes between two main types of investment funds according to the investors which are targeted by the fund: s mutual investment funds that require AMF approval and are open to all subscribers including the general public. For these funds, it is necessary to apply special provisions which offer fund shareholders additional protection; s mutual investment funds subject to a simplified authorization pro- cedure and open only to qualified investors(1) , i.e. sophisticated investors with the knowledge and means to assess the risks inherent in the investment activities. The parties covered by these rules include: s The management company, irrespective of whether it carries out exclusively private equity activities; s Individuals, officers or directors, regardless of whether they are corporate officers of the management company, the investment manager, employees and people acting on behalf of the manage- ment company carrying out their duties through a power of attorney or employment contract. The following rules more narrowly define or complement current legis- lative and regulatory provisions and generally accepted practices in the French private equity business. Compliance with these rules is mandatory for all parties involved, whether they belong to the AFG or AFIC. (1) As defined by article L 214-37 of the Monetary and Financial Code and by article 19-I of COB regulation 98-05, which is integrated in the AMF’s general regulations.
  • 18. 17 The implementation of this Code of Ethics requires that each mana- gement company adopt a compliance code that defines internal pro- cedures. Such code will establish application methods by which to adapt the procedures to the organization, the type of fund managed and the investors targeted. The officers have a duty to inform the indi- vidual parties involved. These two documents must be given to them. PRINCIPLES The parties must at all times respect the principles required by law and the regulations that govern their activity, in particular the following principles: s Fairness, confidentiality, competence, care and diligence; s Put the interests of the investors first and treat them fairly; s Identify all potential conflicts of interest, prevent them whenever possible and act in the best interest of the investors; s Perform management activities independently and transparently in accordance with the principle of separation of duties. To this end, the parties must organize themselves in order to perform their business activity efficiently and independently. For their other activities, the parties remain subject to all applicable ethical rules, in particular those set forth in the AFIC Code of Ethics and/or those of AFG. FUNDAMENTAL
  • 19. 18 APPLICABLE TO ALL PARTIES 1. RELATIONS WITH INVESTORS: The parties have a duty of transparency and fairness toward investors: Transparency : The parties must ensure that at the time of subscrip- tion, the general investment characteristics and policies of the various funds have been disclosed to the investors. In addition, the parties must provide all useful information related to their activities, in particular: s the methods for allocating investments among the various invest- ment funds managed by the same management company; s the rules for allocating investments among several funds or portfo- lios managed by the party or related companies; s the rules (terms and methods) for co-investments and additional investments among the various investment funds; s the terms for co-investments between the management company, its employees, its officers and the funds; s the means by which equity interests held by the fund are transferred (sale or purchase) to a fund by companies or funds with ties to the management company, with a distinction drawn between shares held for less than 12 months and those held for more than 12 months; s the terms and impact on the management fee of services performed for the benefit of a fund managed by — or of a portfolio company owned by — the fund’s management company or related companies; s the position or office held by the parties in all portfolio companies, whether they are held in a personal capacity or as the representati- ve of a legal entity; s where applicable, all changes in the method of valuing equity interests and the reasons for these changes (to be published in the annual report). I - GENERAL PROVISIONS
  • 20. 19 Depending on their nature and in accordance with the applicable regu- lations , this information must appear in the fund rules and/or the pro- spectus and/or the annual report. Fairness: The parties must respect the principle of equality among investors. Without prejudice to the rights attached to the various clas- ses of shares created, the parties may not favor certain investors. 2. EXERCISE OF SHAREHOLDER RIGHTS In accordance with the applicable laws and regulations , the parties must freely exercise the rights attached to the securities which they manage, while acting in the interest of the investors. Members must treat the companies in which they invest fairly, in a manner consistent with the rules of the profession. Together with the management of these companies, members shall establish the level of their active contributions. Each member must be able to fulfill completely its duties as a share- holder. 3. MEASURES APPLICABLE TO INDIVIDUALS An officer or employee of the management company or other indivi- dual working on its behalf may only provide paid consulting services to companies whose shares are either held in the investment portfo- lios or earmarked for acquisition while acting in this capacity and on behalf of the management company, regardless of whether the pay- ment for these services is owed by the management company or the managed portfolio. Furthermore, the parties shall take all measures necessary to ensure that individuals at the management company are able to carry out their duties in total independence and without any conflict of interest. The provisions to this effect shall be included in the fund rules specifying the internal procedures and, where necessary, the employment contract. In particular, the provisions concerning incentives, gifts or other like rewards from the companies in which the fund invests, brokers, consul- tants and investors must be spelled out. These provisions should also include the means by which management is informed. When the party is part of a group, he must act in the interest of the mana- gement company to which he belongs and of the investors of the funds he manages, always respecting the management company’s indepen- dence.
  • 21. 20 4. CONFLICTS OF INTEREST Given that investment management is to be performed exclusively in the interest of the fund shareholders, the parties will take all useful measures to identify potential conflicts of interest and resolve such conflicts in a totally transparent manner. In particular, these conflicts may arise when the management compa- ny manages several investment vehicles , including one or more funds, or belongs to a group that manages several funds and/or makes direct or indirect investments and/or makes loans and provides consulting services (financial engineering, industrial strategy, M&A, IPO, etc.) to companies in which the managed fund(s) has invested. In these cases, the conflict of interest has the potential to negatively affect shareholders of the managed fund(s). This risk is particularly acute for the following transactions: s Allocation of investments, co-investments, additional investments among the various investment funds managed by the management company; s Investments made by the management company, its officers, mem- bers of the same group as the management company; s Sale of equity interests; s Mergers between companies whose shares are held by a FCPR (French venture capital fund) that would involve companies owned or managed by other portfolios of the same company; s Services provided by the management company, its employees or officers on behalf of the funds or targeted companies; s Loans or financial service transactions (escrow, financial engineering advisory services, industrial strategy, M&A, IPO, etc.) by companies in the same group as the management company and benefiting the companies in the portfolio managed by the management company. Other potential conflicts of interest may also arise through relation- ships between employees of the management company and of the company whose shares are to be acquired or are held in the funds and managed portfolios, or between the companies themselves.
  • 22. 21 In all these cases, rules and procedures must be implemented that make it possible to manage and avoid conflicts of interest related to fund management. Specific measures in this regard must be included in the rules speci- fying the internal procedures and/or the employment agreement. 5. LISTED SECURITIES When the fund may invest in listed shares or hold shares that become listed, the fund rules containing the internal procedures and/or employment contract should include provisions stipulating the terms under which individuals (as defined on page 1 of this code) may them- selves directly or indirectly perform transactions in regulated and unre- gulated markets, and, where applicable, how they should be disclosed to their employer. 6. ADEQUACY OF RESOURCES The parties must always have the necessary resources in terms of per- sonnel, company organization and equipment to be able to implement appropriate procedures, in particular accounting procedures, to ena- ble them to carry out their activities efficiently and independently. The company organization and procedures must be established in such a way that the parties may maintain the confidentiality of all infor- mation and of their activities. The parties must also implement procedures and adequate means to enable them to perform both occasional and continuous internal and external controls, to ensure compliance with legal, regulatory and ethical requirements, notably in the area of money-laundering. These controls must in particular apply to the compatibility of the transactions with contractual commitments to comply with the rules of the profession as well as the rules set forth in this Code of Ethics and other codes of practice that may apply. Each management company shall appoint a compliance officer, whose mission will be to ensure compliance with the above- mentioned principles.
  • 23. 22 For the prevention and management of conflicts of interest, a distinc- tion must be made between mutual investment funds authorized by the AMF and open to all subscribers, including the general public, and investment funds that qualify for the simplified authorization procedure and are restricted to qualified investors, i.e. those with the knowledge and means to assess the risks inherent in the private equity business. Potential conflicts of interest arise in particular with the allocation of investments, co-investments and additional investments as well as with transfers of equity interests and performance of services. Outside of these circumstances, other conflict of interest situations may arise, which the parties should identify and prevent through the procedures established in their rules containing the internal procedures. II - SPECIFIC PROVISIONS
  • 24. 23 1. SPECIFIC MEASURES APPLICABLE TO AUTHORIZED INVESTMENT FUNDS 1.1- INVESTMENT ALLOCATION The rules governing the allocation of investments between the portfolios managed by the party or by related companies must be established beforehand and disclosed to investors in the fund rules. These rules may take the respective situations of each of the various funds into account. * 1.2 - CO-INVESTMENTS Between investment vehicles: When a fund makes an initial co-investment in a target company alongside other investment vehicles managed by the same party or related companies, it is imperative that the co-investment be made according to equivalent terms and conditions, for both the initial investment and the sale (presumably a joint transaction) while taking the particular situations of the various funds into account. * Other cases: The management company, its employees and officers may only co- invest with the funds that they manage in all the target companies, based on the same relative shares for all investments and according to the same terms and conditions, both for the initial investment and sale (presumably a joint transaction) while taking the particular situa- tions of the various funds into account. * The party will specify in the annual report how the above-mentioned principles shall apply to co-investments. These requirements no longer apply once the securities are listed on a regulated market. * For example: situation with respect to regulatory ratios, net cash on hand, fund term period, fund stra- tegy, possibility of joint exit, inability to sign a warranty of liabilities, etc.
  • 25. 24 1.3 - ADDITIONAL INVESTMENTS When an additional equity investment is made in a target company in which other related investment funds already own shares, a new fund may only act if one or more outside investors make a sufficiently sub- stantial investment. Exceptionally, this additional investment may be made independent of a third-party investor, provided the investment is approved by two independent auditors, one of which may be the fund’s statutory auditor. The annual report must provide information on the respective transac- tions. Where applicable, it must describe the reasons why no third- party investor made an investment and must justify the additional investment opportunity as well as its amount. The requirements of this provision no longer apply once the securities involved have been listed on a regulated market. 1.4 - METHODS FOR SELLING EQUITY INTERESTS Pursuant to article 10 IV of the September 6, 1989 decree No. 89-623, transfers of equity interests held for less than 12 months between a FCPR (French venture capital fund) and a company related to the management company are authorized. In that case, the fund rules , subscription documents or, where applicable, the annual report for the year involved must specify the investments involved, their acquisition price and the method used to value these transfers, audited by an independent auditor, based on the report by the statutory auditor and/or the compensation for their carrying. 1.5 - SERVICES PROVIDED BY THE MANAGEMENT COMPANY OR RELATED COMPANIES: These services include those pertaining to consulting, structuring, financial engineering, industrial strategy, M&A and IPOs, hereafter referred to as services. In all these cases, management company officers and employees may not perform paid services in their own name for the benefit of a fund or of portfolio companies whose shares are either currently held by the fund or the object of a future acquisition.
  • 26. 25 If the party wishes to call upon an individual, legal entity, company or other undertaking related to the management company(2) to provide significant services on behalf of a fund or a company in which he owns or plans to acquire shares, and where the decision is his responsibili- ty, his choice must be made totally independently after having been open to competitive bidding. If the services are provided by the management company for the benefit of the fund, the related fees billed to the fund must be included in the maximum amount of management fees. Net billing related to services provided by the management company on behalf of compa- nies in which the fund owns shares must be deducted from the management fee paid by the investors in amounts pro-rated to their equity investments and near-equity held by the fund. The management report must mention: s for services billed to the funds: the nature of these services and their total amount, broken down according to the nature of services and, if a related company was involved, its identity and the total amount billed; s for services billed by the management company to companies in which the fund owns shares, the nature of these services and the overall amount, broken down by type of services; in cases where the services are provided on behalf of a related company, and to the extent the information is available, the identity of the beneficiary and the total amount billed. In addition, the party must use its best efforts to determine whether its bank is also a major banker for one of the portfolio companies and, where necessary, to make a reference thereto in the annual report. (2) According to the definition of the September 6, 1989 decree 89-623, article 10-IV paragraph 4. “The following rules more narrowly define or complement current legislative and regulatory provisions and generally accepted practices in the French private equity business.”
  • 27. 26 2 - SPECIFIC PROVISIONS INVOLVING FUNDS QUALIFIED FOR A SIMPLIFIED AUTHORIZATION PROCEDURE 2.1 - INVESTMENT ALLOCATION The rules governing the allocation of investments between the portfolios managed by the party or by related companies must be established beforehand and communicated to investors, either in the fund rules or in another document. These rules may take the particular situations of the various funds into account.* 2.2 - CO-INVESTMENTS When a FCPR makes an initial co-investment in a target company alongside other investment vehicles managed by the same party or related companies, it is imperative that the co-investment be made according to equivalent terms and conditions, for both the initial investment and the sale (presumably a joint transaction) while taking the particular situations of the various funds into account.* The party will specify in the annual report how the above-mentioned principles shall apply to co-investments. In addition, a party may co-invest directly or indirectly along with the fund, provided that the procedure is specified in the fund rules. * For example: situation with respect to regulatory ratios, net cash on hand, fund term period, fund strategy, possibility of joint exit, inability to sign a warranty of liabilities, etc.
  • 28. 27 2.3 - ADDITIONAL INVESTMENTS When an additional equity investment is made in a target company in which other related investment funds already own shares, it is recom- mended that the new fund qualifying for the simplified authorization procedure only invest: s if one or more outside investors also invest to a substantial degree, or, s when the shareholders have been informed beforehand of the terms of the transaction or when the advisory committee (or investment committee) has been informed. The annual report must describe the transactions involved. The requirements of this provision no longer apply once the securities involved have been listed on a regulated market. 2.4 - METHODS FOR SELLING EQUITY INTERESTS In the event of a transfer of an equity interest in a company held or managed for more than 12 months between a fund qualified for the simplified authorization procedure and a company related to the management company, it is recommended that the management company act only: s on the recommendation of an independent auditor or the fund’s statutory auditor who offers an opinion on the price, and, s with the participation of a third-party investor for a substantial amount, or where the advisory committee (or investment committee) has been informed beforehand. These conditions do not apply to investments held for less than 12 months and for shareholdings in funds. However, in these cases, the fund rules , or where applicable the subscription documents and the annual report for the year involved should specify the investments, their acquisition price and the method used to value these transfers, audited by an independent auditor, based on the report by the statu- tory auditor, and/or the compensation for their carrying.
  • 29. 28 2.5 - SERVICES PROVIDED BY THE MANAGEMENT COMPANY OR RELATED COMPANIES: These services include those pertaining to consulting, structuring, financial engineering, industrial strategy, M&A and IPOs, hereafter referred to as services. In all these cases, management company officers and employees may not perform paid services in their own name for the benefit of a fund or of portfolio companies whose shares are either currently held by the fund or the object of a future acquisition. If the party wishes to call upon an individual, legal entity, company or other undertaking related to the management company(3) to provide significant services on behalf of a fund or a company in which he owns or plans to acquire shares, and where the decision is his responsibility, his choice must be made totally independently after having been open to competitive bidding. The fund rules must provide a detailed explanation of the terms under which the nature and the beneficiaries of advisory fees billed to the fund by the management company and related companies are brought to the attention of investors. The management report must mention: s for services billed to the funds: the nature of these services and their total amount, broken down according to the nature of services and, if a related company was involved, its identity and the total amount billed. s for services billed by the management company to companies in which the fund owns equity interests, the nature of these services and the overall amount, broken down by type of services; in cases where the services are provided on behalf of a related company, and to the extent the information is available, the identity of the beneficiary and the total amount billed. In addition, the party must use its best efforts to determine whether its bank is also a major banker for one of the portfolio companies and, where necessary, to make a reference thereto in the annual report. (3) id. note 2.
  • 30. BEST PRACTICES GUIDE FOR PRIVATE EQUITY INVESTMENT MANAGEMENT COMPANIES q Internal auditing and Ethical Compliance q Fight against money-laundering
  • 31. 30 INTERNAL AUDITING (1) Section 122-33 of the French Labor Code requires employers to implement an internal policy in companies or institutions that typically have at least 20 employees. Consequently, some management companies currently do not have an internal policy. (2) This term is defined as: "all individuals, officers or directors, Company agents or non-Company agents, investment managers, employees and individuals working on behalf of the company, perfor- ming their duties in the context of a power of attorney, employment contract or internship contract." AND ETHICAL COMPLIANCE FOR PRIVATE EQUITY INVESTMENT MANAGEMENT COMPANIES Each management company working in the area of private equity investments (hereafter the "Company") must have a well-defined organization in order to ensure the transparent and secure financial management of its portfolios on behalf of investors and to comply with applicable regulations, in particular AMF regulations. This organization involves the implementation of: s An internal policy(1) consistent with labor laws and regulatory provisions related to third-party portfolio management (the "Internal Policy"); s Procedures regarding internal auditing and ethical compliance (the "List of Procedures"); s Compliance Measures (the "Code of Ethics"). All of these documents are assembled in a binder or in another format and provided to the Company’s current and future employees or made available to them, depending on their nature. I. THE INTERNAL POLICY The purpose of the Internal Policy(1) of the Company will be to identify and define the obligations of Company Employees(2) and to explain the applicable sanctions in the event of non-compliance.
  • 32. 31 In particular, the Internal Policy will cover the following points: s health, safety and working conditions; s disciplinary procedures and sanctions as well as measures regarding the right to legal counsel for Company Employees; s confidentiality requirements and references to the Company’s compliance regulations, in particular the regulations applicable to personal transactions of all Company Employees and so-called "sensitive" employees based on their role in the Company. The Internal Policy must be posted in the Company’s offices. The Company must comply with the requirements of the above-men- tioned provision through an Internal Policy or a Code of Ethics, regard- less of whether it has established an internal policy pursuant to the labor Code. It is recommended that all so-called "sensitive" employees be made aware directly of regulations that apply to them. II. INTERNAL AUDIT AND PROCEDURES II.A. PROCEDURES The Company defines and implements operational procedures deemed necessary to ensure smooth operations as well as mandatory procedu- res designed to satisfy regulatory and professional requirements. These procedures must then be disseminated to the Company Employees or made available to them. Included among these procedures, two primary themes have been identified as follows: II.A.1. Company activities a) Investment and divestment process: s Decision-making process for anticipated investment or divestment; s Compliance of investments with the by-laws of the funds managed; s Notification of Company Employees regarding current confidentiality agreements entered into by the Company (with regard to third parties, agents, and financial markets);
  • 33. 32 b) Monitoring investments: s Administrative, financial and operational monitoring; s Methods used to solicit third-party service providers, where appli- cable; s Monitoring of corporate mandates and the exercise of corporate mandates; c) Monitoring of legal and regulatory ratios; d) Monitoring the application of valuation principles of the portfolios managed by the Company (generally set forth in the fund by-laws); e) Internal powers of attorney; f) Monitoring of assets and liabilities of funds managed: s Securities inventory; s Commitments received and made; g) Procedures which allow for the monitoring of activities of agents and custodians [COB Regulation No. 96-03 Article 11, integrated in the AMF’s general regulations]. II.A.2. Relations with investors and shareholders of portfolio companies a) Knowing the investors; b) Knowing the shareholders of portfolio companies; c) Complying with the duty of information with regard to investors (reporting periods, method of correspondence, etc.). In addition, this provision should include the establishment of a procedure for the fight against money-laundering related to drug trafficking and organized crime.
  • 34. 33 II.B. ORGANIZATION OF INTERNAL AUDIT The Company will appoint a person to perform the internal audit. The person chosen should have no conflicts of interest. This person should report directly to the executive board, and may be chosen from outside the Company. The same person may perform both the ethical compliance and internal audit functions. The internal auditor shall estimate and devote the time and effort needed to fulfill his duties, paying close attention to the number of investments managed by the Company, and will retain complete freedom to organize his actions and audits in a manner consistent with applicable regulations in this area. The internal auditor will formalize the completed audits and findings in order to ensure their traceability. Where appropriate, he will suggest any measures suitable to correct discrepancies and anomalies disco- vered. The Company’s management will be informed of all findings in this regard. III. ETHICAL COMPLIANCE III.A. CODE OF ETHICS An internal Code of Ethics must specify the obligations of the Company and Company Employees. It is based on Codes of Ethics for the profession and shall specify the following items in particular: III.A.1. Obligations of Company; s Preventing conflicts of interest and determining the method to be used to resolve clear conflicts of interest; s Allocation of investments among the portfolios under management; rules governing co-investments, follow-on investments, method of transfer of investments and rules related to services provided by the asset manager or related companies. III.A.2. Obligations of Company Employees s Compliance with Company regulations regarding transactions made for own account by Company Employees performing portfolio management on behalf of a third party; s Professional secrecy and confidentiality of information; s Compliance with separation of duties principle.
  • 35. 34 III.B. ORGANIZATION OF ETHICAL COMPLIANCE FUNCTION Ethical compliance ensures that the profession’s Code of Ethics and internal compliance rules are properly followed. The organization of the ethical compliance function is defined using the same principles as those governing the organization of the internal audit. The ethical compliance officer may be solicited by all Company Employees through any means, including verbally. He has access to all documents required to perform his duties, including documents regarding investment decisions. Where applicable, it will be necessary to ensure the compatibility of this Code of Ethics with that of the company to which the Company may belong. III.C. MANAGEMENT OF DISCREPANCIES AND ANOMALIES FOUND If in the course of performing his duties the internal auditor or ethical compliance officer should find an anomaly or discrepancy, he shall immediately inform the Company management in writing, indicating the anomaly or discrepancy found. He shall suggest measures to cor- rect the situation created by this anomaly or discrepancy. The Company’s management and the internal auditor and/or ethical compliance officer will ensure that the above-mentioned information is handled effectively and that steps have been taken to reach a favora- ble solution, or that a favorable solution is imminent.
  • 36. 35 AGAINST MONEY-LAUNDERING IN PRIVATE EQUITY INVESTMENT MANAGEMENT COMPANIES I. LEGAL AND REGULATORY FRAMEWORK s Article 18 of COB Regulation No. 96-03, which is incorporated in the AMF’s general regulations. s Act No. 90.614 of July 1, 1990 pertaining to the participation of financial institutions in the fight against money-laundering of funds whose source is drug trafficking, amended by Act No. 91-160 of February 13, 1991. s Act No. 93.122 of January 29, 1993 related to the prevention of corruption and to business transparency. s Act No. 96.392 of May 13, 1996 related to the fight against money- laundering and drug trafficking and international cooperation in the area of seizure and confiscation of proceeds from criminal activities. s And the Monetary and Financial Code, which includes Chapter VI "Obligations related to the fight against money-laundering" (Book IV, Articles L.561-1 through L.574-2). II. ROLE OF FINANCIAL INSTITUTIONS French legislation governing the fight against money-laundering is consistent with the annual recommendations of the Financial Action Task Force (FATF) created in 1989 by the G7 (seven leading industrialized countries), at its meeting in Paris ("Summit of the Arch"). Since the end of 2001, it includes the fight against terrorist financing. The French measures applicable to financial institutions and other brokers require them to: s pay close attention to transactions with their business partners, identify those that need "to be reported" and those that should be "examined and recorded"; for that purpose they are in contact with TRACFIN, the Ministry of Finance’s specialized anti-money- laundering agency created by the Act of May 9, 1990, to which they must designate a representative. s adopt internal procedures to meet this obligation. s provide training for and raise awareness among employees. FIGHT
  • 37. 36 III. OBLIGATIONS OF PRIVATE EQUITY INVESTMENT MANAGEMENT COMPANIES Private equity investment management companies have the following obligations: 1. Under Article L. 562-2 of the Monetary and Financial Code the reporting obligation to TRACFIN, the specialized agency, which covers in particular: s proceeds that may be from drug trafficking or organized crime; s transactions involving proceeds that may be from drug trafficking or organized crime; s transactions for which the identity of the person or entity which has placed the order or the real beneficiary remains uncertain despite the due diligence performed in accordance with Section L. 563-1 of the Monetary and Financial Code; s transactions for which the identity of the participants or real benefi- ciaries is obscured by front companies. 2. Under Article L.563-3 of the Monetary and Financial Code, the obligation to identify, in advance, all contracting parties or beneficia- ries, by submitting all relevant documents, and in particular in the case of occasional clients, when the transaction involves opening an account or carrying out transactions. 3. Under Article L.563-1 of the Monetary and Financial Code, the duty to review and the duty of information regarding all major trans- actions of an amount equal to or greater than 150,000 euros and which, while they may not rise to the level of having to be reported to TRACFIN, involve unusually complex terms and do not appear to have any economic justification or legal purpose (Article L.563-3 of the Monetary and Financial Code). In addition, there is a further obligation to provide a written report of the nature of the transaction, to store all supporting documents for a period of five years and to report to TRACFIN or the auditing authority upon request. 4. Under Article 18 of COB Regulation No. 96-03 (integrated in the AMF’s general regulations), an obligation to set up an organiza- tion and procedures that satisfy the vigilance and reporting duties described in Act No. 90-614 of July 12, 1990, as amended, regarding the participation of financial institutions in the fight against money- laundering of proceeds from drug trafficking, and the texts used the implementing legislation. 5. Finally, raise awareness and train employees with regard to the fight against money-laundering.
  • 38. 37 IV. IMPLEMENTATION IN A PRIVATE EQUITY INVESTMENT COMPANY 1. First, the company establishes its own procedure, which must cover at least three aspects: s identification of its business partners and of their activity; s audit of due diligence of distributors and deal finders; s identification of sensitive transactions. Knowing the customers The main business partners covered under this provision are: s investors s buyers of transferred portfolio interests The procedure shall define the identification factors that make it pos- sible to know the customer or business partner. In the case of com- panies, for example, the following information must be assembled: s the authority of the qualified employees s for French-registered companies, the current Kbis summary from the commercial registry and, where applicable, the internal policy, s for companies based abroad, for which it is not possible to obtain official information about the shareholders, a legal affidavit or all other legal documents, s the description of the customer’s business activity, s the true identity of the beneficiaries of the transaction in cases where it appears that the person making the transaction may not be acting on his own behalf (unless it involves another financial institution), s information regarding the origin of the relationship. For individuals who play a significant role in the transactions, in addition to the documents authenticating their identity, the nature of their business and their net worth. In the event legal, financial, accounting or other audits are undertaken prior to an investment, it does not appear necessary to implement any other special procedure. When no such audits are undertaken, howe- ver, a special procedure should be established that is based on the above-mentioned procedure.
  • 39. 38 Any new business relationship with citizens of countries on the FATF black list shall trigger a specific review involving the head of the anti-money-laundering department. If the transaction is approved, it is recorded as a transaction to be monitored. Applicable provisions during an ongoing business relationship The management company: s regularly updates the information in its possession; s maintains regular contact with its partners; s organizes itself, irrespective of the legal structure, in such a way as to always know the economic beneficial owner of the funds which it manages Relations with distributors and deal finders The management company ensures that: s they are reputable; s the service providers in charge of distribution have implemented rules and procedures consistent with required regulations in the area of money-laundering. The contract between the management company and the distributor sets forth the duty of the distributor to know his customer and to verify the source of funds. Specifically, this contract may require the possibility of an audit by the manager of the service provider’s anti-money-laundering provisions. Identification of sensitive transactions The procedure shall define sensitive transactions in the context of the company’s business activities as well as the proper conduct in the event of such transactions. In particular, it is the duty of the private equity investment company to request explanations with regard to the particular transaction, and if necessary to refuse to carry out such transaction. The private equity investment company will specify the information to be retained (for five years) as well as the reporting procedure to TRACFIN.
  • 40. 39 2. The private equity investment company designates a cor- respondent for the TRACFIN agency and notifies the AMF, which is generally responsible for compliance. The correspondent’s role will be to: s the application of the procedure, s store information related to unusual transactions and TRACFIN reports, s monitor legal developments involving current laws and regulations in the area of money-laundering, s train employees, s report on its activities to the executive management. V. SANCTIONS The procedure will set forth the criminal sanctions applicable in this context, in particular with regards to the disclosure of information or inquiries about suspected money-laundering transactions, to clients or any other unauthorized person.
  • 41. NOTES
  • 42. DU CAPITAL INVESTISSEMENT Association Française des DEONTOLOGIE EDITION 2005 DEONTOLOGIEDUCAPITALINVESTISSEMENT 14, rue de Berri - 75008 Paris - France Tél : +33 1 47 20 99 09 - Fax : +33 1 47 20 97 48 Site web : www.afic.asso.fr E-mail : info@afic.asso.fr Association Française des INVESTISSEURS EN CAPITAL ETHICS OF PRIVATE EQUITY AND VENTURE CAPITAL ETHICSOFPRIVATEEQUITY&VENTURECAPITAL INVESTISSEURS EN CAPITAL