Each individual project is a challenge in
itself, but even more challenging is the requirement that organizations select a
portfolio of projects that contribute optimally to its strategic goals and manage that portfolio of projects in a manner that maximizes the use of resources.
1. How to Bring Projects in On-Time & Under-Budget Presented by Lou Bergner
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8. Exercise What are the top three factors that create a perception of success? Successful vs. Unsuccessful Projects What are the top three factors that cause a perception of failure?
32. Decomposition Example Guests Entertainment Food Super Bowl Party Main TV Backup Antenna Kitchen TV Cable Service Invitations Responses Guest List Envelopes Beverages Snacks Hot Food Desserts
33. Decomposition Example Food Super Bowl Party Beverages Snacks Hot Food Desserts Ice Cream Pie Whipped Cream Mints
36. Decomposition Example - Activities VERBS NOUNS Food Super Bowl Party Beverages Snacks Hot Food Desserts Ice Cream Pie Whipped Cream Mints Decide on Flavors Travel to Grocery Purchase Ice Cream Store Ice Cream Implement Ice Cream
40. Network Example Super Bowl Party 2.0 Food 1.0 The Game 3.0 Guests 1.1 Cable Service 1.2 Big Screen TV 2.1 Food 2.2 Drinks 3.1 Friends 3.2 Neighbors
41. Network Example Super Bowl Party 2.0 Food 1.0 The Game 3.0 Guests 1.1 Cable Service 1.2 Big Screen TV 2.1 Food 2.2 Drinks 3.1 Friends 3.2 Neighbors 1.2 Install Service 1.2 Test Service
42. Network Example Super Bowl Party 2.0 Food 1.0 The Game 3.0 Guests 1.1 Cable Service 1.2 Big Screen TV 2.1 Food 2.2 Drinks 3.1 Friends 3.2 Neighbors 1.2 Install Service 1.2 Test Service
43. Network Example Super Bowl Party 2.0 Food 1.0 The Game 3.0 Guests 1.1 Cable Service 1.2 Big Screen TV 2.1 Food 2.2 Drinks 3.1 Friends 3.2 Neighbors 1.2 Install Service 1.2 Test Service 1.2 Buy TV 1.2 Install TV 1.2 Decide on food 1.2 Buy food 1.2 Decide on drinks 1.2 Buy drinks 1.2 Invite friends 1.2 RSVP’s 1.2 Invite neighbors 1.2 RSVP’s 1.2 Hookup cable
65. Variance Analysis 0 25 50 75 EV = actual work accomplished 12 6 Time Now Time Dollars 18 AC - what the work actually cost planned or scheduled work PV -
Project Management Test Drive 1995 Chaos Report $250 Billion spent on IT Projects Success rate – 16.2% Cost of cancelled projects - $81 Billion 2000 Chaos Report 28% Success rate Time overruns improved from 222% to 63% Cost overruns – from 189% to 45%
Project Management Test Drive 1995 Chaos Report $250 Billion spent on IT Projects Success rate – 16.2% Cost of cancelled projects - $81 Billion 2000 Chaos Report 28% Success rate Time overruns improved from 222% to 63% Cost overruns – from 189% to 45%
Project Management Test Drive Compare this against the information in the exercise. How many match? How does this information stack up against the experiences of the participants? Take some time to discuss the quote from Jim Johnson. NS a self assessment in lite of the Standish findings
Project Management Test Drive Most projects share three key attributes. 1. They are temporary in nature, having a clearly defined beginning and end. 2. They produce a unique deliverable or result that differentiates this project from all others. 3. They utilize finite resources in a structured environment.
Project Management Test Drive Portfolios represent a collection of unrelated projects, usually sharing a common resource pool, managed by the same person or organization. Portfolios differ from Programs . Portfolio projects are not integrated. While many of the resource management tools available to project managers apply to both portfolio and program management, the integration and scope management tools differ. Portfolio management tools tend to center on the prioritization and success of the individual project while program management tools are more focused on corporate benefit.
Project Management Test Drive While the term “Program” has specific meanings in different application areas, typically, a Program is a collection of related or integrated project which shows clear dependence, one upon the other. The whole is greater than the sum of the parts…Program Management is the centralized coordinated management of a program to achieve the program's strategic objectives and benefits.
Project Management Test Drive
Project Management Test Drive Please note two key principles in the definition of a Project Manager. Project managers are people, individual and fallible. The science of project management as defined in best practices, and the art of project management, are attempts to address this fallibility. The term Project Objectives refers to two metrics; compliance with the key variables identified in the triple constraints, and the binary, measurable, success criteria of the project. These success criteria are often defined in the project scope statement.
Project Management Test Drive The ANSI Standard for project management contains two key architectural underpinnings. One assumes that the work of the project is laid out in a logical fashion from start to finish; a project is initiated, project planning is undertaken, the project must then be executed and simultaneously controlled, and then the project must be formally closed. These five stages are referred to as the PMI Process Groups. As Process Groups, they are in fact, groups of project management related processes. These project management processes are drawn from nine skills sets, or PMI Knowledge Areas. In all, PMI defines 44 processes within the 9 knowledge areas.
Project Management Test Drive The numbers on the viewgraph above refer to the chapter numbers in the PMBOK.
Project Management Test Drive Define the terms and how they naturally progress from the WBS deliverables. Reinforce the top-down approach of decomposing deliverables into the activities that produce them. HIERARCHY
Project Management Test Drive Talk to the “positive” side of risk, and that risk just really means uncertainty.
Project Management Test Drive Using one specific portion of WBS/Activity List (Food, Entertainment, Driving Directions, e.g.), ask the teams to identify 5 (or more) risks associated with it. Capture results on whiteboard/flipchart. Total time for exercise – 10 minutes. If rushed for time, this exercise can be run as a total group facilitated discussion where you act as the facilitator/recorder. have the groups assess Probability/Impact using High/Medium/Low criteria. The goal here is to end up defining the top 3 risks for the project. Total time for exercise – 10 minutes. If rushed for time, this exercise can be run as a total group facilitated discussion where you act as the facilitator/recorder.
Project Management Test Drive WHO DO WE TALK TO ? WHAT DO WE TELL THEM? WHEN TO WE TELL THEM? HOW DO WE TELL THEM? WILL THERE NEEDS CHANGE? WHAT DO WE EXPECT IN RETURN?
Project Management Test Drive Pick 3 or 4 deliverables form previous exercises, and use stakeholders such as Project Team, Invited Guests, Neighbors, Hired Help, and fill in the grid. DELIVERABLE RAM NOT REALLY COMM RAM Conduct the exercise as a facilitated discussion. Total time for exercise – 10 minutes. THIS IS THE LAST EXERCISE END OF TECHNICAL CONTENT ALL BASED ON THE PMI MODEL PMI ALSO HAVE A CONSENSUS CERTIFICATION…
Project Management Test Drive FIRST GIVE OVERVIEW OF THE PMP INTERNATIONALLY RECOGNIZED MORE AND MORE JOBS REQUIRE PMP MONSTER CAREER BUILDER FAST-TRACKERS HIGH PAY
Project Management Test Drive FIRST GIVE OVERVIEW OF THE PMP INTERNATIONALLY RECOGNIZED MORE AND MORE JOBS REQUIRE PMP MONSTER CAREER BUILDER FAST-TRACKERS HIGH PAY
Project Management Test Drive Instructor Notes: If connected to the Internet, bring up Monster.com and do the search suggested.
Project Management Test Drive
Project Management Test Drive
Project Management Test Drive Instructor Notes: Sponsor introduces presenter. Sponsor will close out the meeting as well.