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Less Paper. Better Process. An #infochat Wrap
1. Less Paper, Better
Processes: #WPFD
#Infochat Wrap
Nuggets of “less paper”
wisdom and ideas for
personal and organizational
efficiency.
2. #infochats: conversation, 140
characters at a time
AIIM hosts #infochats throughout the year
on a variety of content-related topics.
To stay up-to-date, follow @AIIMcmty and
#infochat for updates.
3. Q1: How do we really get a grassroots movement around
World Paper Free Day and extend the conversation over a
year?
Addendum: Has “Paperfree” outgrown its usefulness or do we
just need to define it better?
It’s not about eliminating all paper, but about process
improvement and efficiency – and paper makes that HARD to
impossible.
@WebFileExpress made a good point: “We have to swing the
pendulum too far in order to arrive where we really want to
be.”
While no conclusion was reached about using “paperfree,”
this is what the day is about:
Going paperless isn’t the real objective, #paperless is a means
to the end of improved business efficiency. @AIIMcmty
4. Q2: World Paper Free Day isn’t really
about paper, what’s it about? Define it.
This was a common answer:
@TheDeletistblog: It’s about redefining and
streamlining processes so we can keep them
digital. Ex wet signatures – let’s keep them
digital
And
@piewords: Today is about thinking before you
print. We aren’t moving paper to digital, we are
transforming Work, getting Smarter
5. @DrUKff suggested it’s about “seamless
processes” as catchier than “let’s use less
paper today day”
This is NOT what a seamless
process would look like.
6. Q3. How do we begin to “Transform Work” by
removing paper? What are the tools and
culture changes we need to use/make?
@ron_miller: Toss the copy machines in the dumpster out
back. Seriously, create a culture that doesn’t use paper
unless absolutely necessary.
A number of folks suggested making printers less available
and providing tools for sharing/collaborating on content
digitally.
@piewords provides a useful reminder:
Everyone focuses on features or the process, not on what
the actual business goals are when going digital.
7. Transform, continued.
Stop paper from coming in from the outside with a digital
mailroom
@thedeletistblog also suggested finding out WHY people
are printing, then establish/determine an alternative.
@RonanLavelle1 outlines the foundational tech:
ECM solutions, Workflow, eforms, and digital signatures are
key enabling technologies to reducing paper in the
enterprise.
8. Digital natives: an aside
All agreed that changing habits are required and a few
people mentioned “digital natives.”
While a new generation whose familiarity with tech is
growing up; their homework is still done on paper (very
often).
@DrUKff provides a useful brake:
Do not await too much from “Digital Natives” – they often
do not know what happens in their machines and apps
9. Q4: Let’s pick up on @pieword’s point. Imagine
a process w/o paper. How do you do it?
@birtie made a great point:
Start thinking digitally, not applying digital to paper process.
Start by defining electronic processes – few need paper.
But it’s hard:
@DrUKff: @birtie Our culture was trained for thousands of
years on paper organisation – we cannot change this in a
decade
And @chris_p_walker:
@piewords Because not everyone has access to the tools
and infrastructure needed to go 100% digital
10. Q5: How do #mobile and the #cloud change the
equation in the move to #paperless and automated
biz #process?
@GoCanvas
w/ mobile tech, paperless possible for workers in field.
Grab more data & communicate w/ home office faster
@birtie
@GoCanvas and this mobile revolution outside the office
will underpin the one we are grappling with inside.
@WebFileExpress
You don’t have to be in the office where the file cabinet
is! (And that darned copier…)
11. Q5: Mobile and Cloud
@piewords
Mobile gives us lighter digital means to look at information,
cloud makes it easier to cross org boundaries which meant
printing
@jmancini77
Mobile and cloud change everything – been gone from
home for a week and only paper I’ve touched is USA today
@ron_miller
It totally changes the equation because you can have
access to documents on any device any time anywhere. You
don’t need paper.
12. Q6: We touched on ROI last time. Any
examples/numbers/stats/anecdotal evidence to
share about using #workflow #docimaging etc.
@chris_p_walker
Yeah. Before -$56/invoice to process. After - $12/invoice
[capture and process changes]
@GoCanvas
One customer saved $10,000/month switching from paper
invoices to mobile apps
@WebFileExpress
One client eliminated a month-long backlog in processing
applications by going electronic
13. Q6: ROI continued
@Thedeletistblog
$250k saved in courier fees by turning a process from
paper-based to electronic. It was a no brainer.
@piewords
Digitized a Pentagon process. Time for initial action item to
Action Officer from 2 weeks to 2 hours
14. Storify for the complete #infochat
You can read the complete chat:
http://storify.com/AIIMcmty/world-paperfree-day-infochat